Board of Education]
Molalla River School District
Minutes – November 3, 2014
Minutes November 3, 2014
The Board of Education
Molalla River School District
The Molalla River School District Long Range Planning Subcommittee met on November 3, 2014 at Molalla River School District Office. The meeting began at 6:31 pm; Pledge of allegiance was conducted by Mr. Mann. He stated that Chair Magenheimer could not attend.
Present members of the committee include: Gary Bush, Jeff Claxton, Liz Cruthers, Phillip Daniels, Randy Dalton, Gary Dix, Mike Early, Connie Friedrich, Rick Gill, Jill Hewitt, Debbie Hoffman, Jeffery Hammock, Marilee Morrow, Dwight Mason, Mike Nelsen, Lauree Nelzen, Adrienne O’Hara, Jack Rae, Susan Williams, Alan Willey Missy Wesley, Tony Mann, and Mike Casey and Scott Mutchie/Hill International.
Review of meeting #10 Minutes and Action
Mr. Early approved the electronic minutes as presented. Ms. Cruthers seconded the motion and all members approved the minutes.
Previous meeting follow up
Deferred Maintenance
Mr. Mann shared with the group the survey results around deferred maintenance. He stated that it gives a good idea of what items showed the most urgency, according to the group. He explained that the items were identified in three tiers of priorities based on weighted votes during the survey. He stated that this validates what our operations department is focusing on and allows the group to have a say in priorities for our buildings. He identified costs for each tier and explained that some of the items’ cost is unknown because the scope of the work would require additional resources. He identified that the current annual budget for maintenance department is one million dollars and the budget for capital improvements is around 40,000. He explained that the board will have to wrestle with the funding piece. He stated that the committee has completed the work to identify the most urgent needs to determine priorities.
Mr. Early commented he thinks there should not be a list like this and that maintenance and monies should be set aside annually to handle the upkeep of our facilities. Ms. Nelzen explained that operations have done their best to attack the list and has inherited many of the problems. She also stated that Tony Tiano feels the list shown is his list and plans to get it accomplished.
Mr. Rae asked if most districts have to go out for a bond to maintain their buildings. Mr. Gierke stated that funding from legislature is a guessing game and if the state was ran like a business it would be broke.
Grade Configuration
Mr. Mann stated that he was going to have the group identify their preferences regarding grade configuration. He explained this was part of the board’s charge to the group. He explained that the group was able to walk the hallway and review the homework around the pros/cons of options for grade configuration. He gave the group and opportunity to add questions about the presented models or add any input. He reviewed each configuration and the pros/cons around each scenario.
Mr. Mann used I pads to poll the group around their choices of the models. The Poll Everywhere application allowed the results to be in real time. A test poll was applied with the group to see how the technology worked. Each person was given two votes to cast for their most favorable grade configuration. The group asked clarifying questions around full day kindergarten and student ratios. Mr. Early asked about the K-6, 7-9 and 10-12 scenario. Mr. Mann stated that in the last meeting he thought that the group had come to a decision to keep the 9-12 as a real high school.
The group used the Poll Everywhere application to determine which configuration was the consensus. There were 17 voting members, where 34 votes should be identified. When the poll was conducted 31 votes were indicated. Mr. Mann asked the group if they would like to do a “hand” vote for accuracy. The group agreed due to the results, there would be no need for a hand count. Following are the results: K-6, 7-8, 9-12 = 9; K-8, 9-12 = 1; K-5, 6-8, 9-12 = 18; K-2, 3-5, 6-8, 9-12 (or any other remixing) = 4. The results indicate that the group favorably likes our current model.
Identify facility goals/scenarios.
Mr. Mann directed to group to break up into smaller groups; where they will discuss various school scenarios based on the current grade configuration. He passed out sample scenarios to get each group started and blank pages for new ideas. The committee spent ten minutes on each group and Ms. Nelzen wrote the suggestions on the white board. Mr. Mann stated this was the identification phase and that if there are other scenarios to consider they can also be sent in after the meeting. The suggestions were as follows:
Molalla River Middle School
1- Continue with deferred maintenance only
2- Modernize/remodel existing school systems such as seismic, security and interior issues
3- Close/demolish exiting building and build new on the HS property
4- Close/demolish existing building and build new on same property
5- Keep existing portions and turn into an elementary school (6th Grade wing and gym)
6- Move MS to HS , build new HS on old Avison Land, build on or sell MS land
Rural Dell
1- Do nothing but add portable for more classroom space
2- Complete deferred maintenance projects plus remodel exiting building to add additional space
3- Close building and move students to another building
4- Complete deferred maintenance, modernize school and re-boundary district so RD students stay in their neighborhood school
5- Complete deferred maintenance and compare cost for white building upgrade with leasing modules/
Clarkes
The group asked about building capacity and Ms. Nelzen confirmed it is 250 rather than 350.
1- Complete deferred maintenance and adjust district boundaries to move toward a 250 student enrollment. Serve Clarkes
2- Close building and move students to another school
3- Same as #1 but maintain boundaries
4- Complete deferred maintenance and modernize building.
Mulino
North
1- Complete deferred maintenance
2- Close road, playground in the middle of the buildings
3- Work with county to close Passmore Road, make it a solid secure campus, add on to gym and cafeteria, offer Southside of south property to county
South
1- Complete deferred maintenance plus adjust district boundaries to move towards a 350 student enrollment
2- Close north building and add onto south to accommodate 350 students
3- Redistrict the boundaries for only Mulino students. North building is not good, so close it, south building modernize or build brand new.
MES
1- Do nothing but add portable for more classroom space
2- Complete deferred maintenance projects plus adjust district boundaries to move toward 350 enrollment
3- Complete deferred maintenance, modernize create another elementary at MS site
4- Everything listed above plus one more school.
Ms. Nelzen described another possible scenario that had not been discussed which included having a centralized elementary campus in town. Mr. Mann stated these scenarios would be discussed further at the next meeting.
The meeting ended at 8:55pm, the next meeting will be held on November 17th at 6:30 pm in the district office.
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Secretary
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