Marshfield Youth Hockey Association

Meeting Minutes

December 2, 2009

  1. Call to order

President Lori Remeikacalled to order the regular meeting of the MYHA at 6:15pm on December 2, 2009 in MYHA board room.

  1. Roll call

Rick Mueller conducted a roll call. The following persons were present: Lori Remeika, Mary Besler, Rick Mueller, Jack Bremer, Eric Gruen, Nate Sparbel, Jordon Ott, and Dave Bjarnason. Absent was Pat Andreae

  1. Approval of Minutes:

Minutes of the October 2009 were discussed, and motion was made to approve by Jordon, second by Jack. Motion passed.

  1. Open issues

a)Treasurer’s report: Mary Besler gave an update on current balances for savings, and checking accounts. Particular discussion was centered on ice maintenance costs, which seem to be high. Plan is to get competitive bids for ice start-up and maintenance. Motion by Jack, second by Jordon to approve the treasurer’s report. Motion passed.

b)Girl’s Locker Room: Thomas Electric sent a bill for electrical service for the Tiger Girl’s locker room that was higher than estimated. MYHA was billed for 16 hours of labor, versus 5-6 hours estimated. Also, some materials were higher cost than expected. Plan is to have Lyman Smith call Thomas to discuss this. Also, MYHA would like to have a breakdown of what is apportioned to the Girl’s team specifically.

c)Zamboni Drivers: There is still a need for Zamboni drivers, as sometimes the ice is not prepared for the upcoming team’s session. The upcoming team rep meeting will outline what is expected for each team. If there is no improvement, then MYHA board will consider changing the policy on this issue.

d)Club Team: Update was given on the club team. This team consists of the CW Saints, Rapids, and Marshfield players. There are two players from Marshfield on the team.

e)“300” Raffle: Mary and Todd Besler have the tickets printed and numbered for each team, and Rick and Jordon will distribute the tickets at the team rep meeting. If all tickets are sold, the grand prize will be $2000. The party will be held at Hudson’s in Marshfield and will be on February 13th.

f)Rolle Thomas Donation: Lori discussed a proposal that MYHA use the donation made by Ruby Thomas to allow new skaters to skate free, along with free use of equipment. Jack confirmed that there should be enough equipment available next year if we get about the same number of new skaters as this year. The age range would be for skaters age 4 and above, who are age 4 by the time the New Skater Program starts. Motion by Mary, second by Eric to adopt this proposal. Motion passed.

g)Equipment Rental Fee: Jack proposed a $75 deposit only for rental for new skaters in 2010. He also proposed a $25 rental cost and $75 deposit for returning skaters that rent equipment in 2010. He also feels that a $100 deposit for jerseys is appropriate based on the true cost of jerseys. This was discussed, and was tabled to the January meeting.

h)Billboards: Jack discussed that 11 businesses have not paid for their annual billboard fee yet. He will contact those and give a report in January.

i)Zamboni Door opener: Eric discussed an estimate that he obtained from Security Door for an electric Zamboni door opener of $425 installed. Motion by Jack, second by Jordon to approve. Motion passed.

j)Concession Schedule: Lori discussed that there are several gaps in the concession schedule. She proposed a plan where the scheduler checks the schedule approximately 1 week in advance. If there are unfilled slots, then the scheduler would have Pat Andreae send out a general email calling for sign-ups. Also, a sign-up sheet will be placed on the bulletin board near concessions for those 18 and older to “advertise” their availability to work for members who do not want to fulfill their hours, at $8 per hour. The scheduler would contact those not yet signed up for their hours. General discussion followed, and Lori will follow up with the scheduler.

k)Team Rep Meetings: Jordon gave an update on the upcoming meeting, which will be December 7th at 6pm.

  1. New business

a)Ice Times: Lori discussed that she needs help with getting articles for the Ice Times newsletter. She will have some board members write some articles regarding LTS, 300 Raffle, Concessions, etc.

b)Skate Sharpening: Lori discussed that the skate sharpener room is locked, and that Jack Bremer, Dave Weister, Dave Butler, and Doug Moon have keys.

c)LTS: Eric reported that there were 55 skaters at LTS, and there are approximately 25 kids at the new skater/mini mite practices.

d)Play-up Policy: Tabled until January meeting.

e)Next Meeting: January 6th at Hudson’s.

  1. Adjournment

Lori Remeika adjourned the meeting at 8:45pm.

Minutes submitted by: Rick Mueller

Minutes approved by: [Name]