March 6, 2018 SENECA GAMING CORPORATION

RFQ-SARC-0074-18JC

Request for Quotation: RFQfor Milling & Repaving Work at Seneca Allegany Resort & Casino Intersection, Salamanca NY

I.RFQ Overview

The Seneca Gaming Corporation (SGC) Purchasing Department is requesting bids for the above mentioned service. Proposals must be received by the Purchasing Department on or before the date stated below by 5:00 pm. Proposals received after the deadline will not be considered. SGC recognizes e-mail as a sealed response in relation to this RFP. All communications regarding this bid should be addressed to:

Seneca Gaming Corporation

Procurement Department

Attn: John Czepinski

310 Fourth Street

Niagara Falls, NY 14303

RE: # RFQ-SARC-0074-18JC

Telephone: (716) 501-2162

Schedule of Events:

Request for Proposal issued on or about03/06/18

Pre-Bid Meeting and Site Walkthrough 03/13/18 (11AM)

Request for Proposal due03/19/18 (5PM)

A Pre-Bid Meeting and Site Walkthrough is scheduled for Tuesday March 13th at 11:00 AM at the site. Meet in the main hotel lobby entrance, 777 Seneca Allegany Blvd, Salamanca NY Please contact John Czepinski to confirm you attendance.

II. Scope and Intent

Owner’s Objective/Scope of Work

To solicit a qualified paving contractor all equipment, all tools, installation materials, supervision and labor to perform the work described below.

Contractor is responsible to provide labor, materials, equipment and services for complete scope of this project.

Scope: Contractor will be responsible for traffic control

  • Total area to be repaired: 45,400 S.F.
  • Mill all areas where new blacktop will butt /merge with existing pavement, and around all catch basins.
  • Scratch coat areas to level all low spots and rough areas.
  • Tac coat areas to be resurfaced.
  • Put down 1 ½ inches of I-D2 top, then compact.
  • Tac coat all seams.
  • Replace all stop lines and traffic lines that were removed during the repair work.

Work to begin as soon as practical after opening of Asphalt plant for season

III. Seneca Gaming Requirements Overview

Go to to review SGC Business Standards for PO Terms and Conditions.

Insurance: At all times during the Awarded Vendor(s) performance of any resulting Purchase Order, Agreement or Contract, unless otherwise waived by Buyer, Vendor shall obtain and keep in force insurance coverage of the types, and with the minimum coverage limits, as determined by Buyer's Risk Management Department. All insurance must be provided by a licensed company with a minimum AM Best rating designated by Buyer's Risk Management department. Vendor shall provide Buyer with a certificate of insurance before commencing work under any Purchase Order, Agreement or Contract and Buyer shall be named as an additional insured on Vendor’s General Liability and Automobile Liability policies, if applicable. Buyer’s insurance requirements vary according to the nature of the contract and degree of risk, but normally include general liability, automobile liability, and workers’ compensation coverage. In addition, in appropriate cases, Buyer may require professional liability/errors & omissions coverage and/or network security/privacy coverage. Vendor shall not insure the goods on Buyer's account unless the terms of the Agreement or Contract so require. Certificates of such coverage shall be submitted prior to work being started. Proof of insurance coverage must be provided to SGC Risk Management Department.

For any questions regarding insurance, please contact the Risk Management Department at . Please reference the Request for Proposal (RFP) number and Bid Description.

Failure to maintain requisite insurance will entitle SGC to immediately rescind and/or terminate any resultant business relationship and contract with Awarded Vendor.

Safety Plan In addition to specified insurance requirements that contractors are required to furnish their corporate safety manual AND a site specific safety plan (including job safety analyses, if applicable). Also, upon being awarded the contract the contractor must submit copies of all safety and operator training certifications applicable to the project for each employee who will work onsite.

Tribal Employment Rights Office (TERO): The Seneca Gaming Corporation and its subsidiaries comply with the Seneca Nation of Indians TERO Ordinance which may require a TERO Compliance Plan to be submitted to the TERO Office prior to completing any work on-site. Contact the Seneca Nation of Indians TERO Compliance Office at 716-945-8989 ext. 3046 or 3644 Administration Drive, Salamanca NY 14779. The intent of the TERO Ordinance is to increase employment for Native American workers and businesses. A copy of the TERO Ordinance may be obtained from the TERO Office. SGC shall not be responsible for providing notice or information to Awarded Vendors concerning TERO matters; rather, it is the Awarded Vendors’ sole responsibility to contact the TERO Compliance Office to ensure compliance, when applicable.

The awarded bidder may be required to file a TERO compliance plan with the TERO office.

A 3% TERO fee may also be required of this project.

Vendor Registration: Awarded Vendor(s) agrees to submit a completed Vendor Registration Form and designated fees as required by SGC’s regulator, the Seneca Gaming Authority (SGA). It is the Awarded Vendor(s) responsibility to fulfill the requirements, submit information and cooperate with any SGA investigation into its business functions, structures and principals when sales by said Awarded Vendor may reach or exceed Seventy Five Thousand Dollars ($75,000); and to maintain the registration/license through the duration of any purchase order or contract resulting from this RFP. Failure to do so will entitle SGC to immediately rescind and/or terminate any resultant contract or business relationship and may result in the suspension of payments to the Awarded Vendor.

The SGA may also, in an appropriate case, require the licensure of individual employees of the Awarded Vendor who perform certain services that are or may be closely associated with SGC’s casino operation.

Seneca Nation of Indians Business License: In addition to SGA licensure, Awarded Vendor(s) with a calendar year spend of over $10,000 are required to obtain a Seneca Nation of Indians (SNI) business license throughout the course of any contract or business dealings with SGC. It is the Awarded Vendor(s) sole responsibility to maintain and renew the SNI business license in accordance with the terms set forth in the “Seneca Nation of Indians Business Code”. The cost of the license is currently $750.00. The Awarded Vendor must submit the application, together with the requisite fee, within 30 days following award of contract, to the following address: Seneca Nation of Indians, Business Permit Office, 12837 Rte. 438, Irving, NY 14081. To obtain the application form, and for any questions, please contact the SNI Business Office at (716) 532-4900, ext. 5033 or visit the SGC website at A copy of the Awarded Vendor’s application should contemporaneously be sent to Seneca Gaming Corporation - Procurement Department, 310 Fourth Street, Niagara Falls, NY 14303

As SGA retains the discretion to make this type of determination on a case-by-case basis, SGC is unable at the RFP point in the bidding process to state definitively whether such licensure will be required in any particular case.

IV. Proposal Format.

Contractors quote will be all inclusive.

Quote price for complete work as per scope.

Quote 3% TERO Fee as separate line item.

Complete and return Certifications and Representations Section V, with your bid.

Our Standard Payment Terms are now NET 45 days after satisfactory completion of project, please list any additional discount payment terms or other incentives offered in your proposal.

V. Certifications and Representations- the Bidder certifies the following:

  1. Bidder is a reputable company fully qualified and regularly engaged in providing products and/or services necessary to meet the terms, conditions and requirements of the RFP.
  2. Bidder is aware of, is fully informed about, and is in full compliance with all applicable federal, state and local laws, rules, regulations and ordinances.
  3. Bidder understands the requirements and specifications set forth in this RFP and affirms that no compensation has been received for participation in the preparation of the specifications for this RFP.
  4. Bidder represents and warrants that all articles and services quoted in response to this RFP will meet or exceed the safety standards established and promulgated under the Federal Occupational Safety and Health Law (Public Law 91-596) and its regulations in effect or proposed as of the date of this solicitation.
  5. All statements, information and representations prepared and submitted in response to this RFP are current, complete, true and accurate. Bidder acknowledges that SGC will rely on such statements, information and representations in selecting the Awarded Vendor. If selected by SGC as the Awarded Vendor, Bidder will notify SGC immediately of any material change in any matters with regard to which Bidder has made a statement or representation or provided information.
  6. I, the undersigned, hereby certify that I am authorized to sign as a representative for the Bidder listed below:

Legal Name of Bidder: ______

DBA (if applicable): ______

Address: ______

Telephone: ______

Website: ______

Representative’s Signature: ______

Representative’s Printed Name: ______

Representative’s Printed Title: ______

Date: ______