Northeast
Adjunct Faculty
Payroll Information
Introduction
All Faculty members are paid semi monthly according to a preset salary payroll schedule. Direct deposit is available and a condition of employment for all employees hired after July 1, 1998.
Contracts
Contracts are issued for all adjunct faculty employees at the beginning of each semester. In special circumstances a claim voucher may be used.
Human Resources will send out notices when contracts are ready to be signed. It is important to come verify and sign your contract in a timely manner to be sure to prevent delays in receiving your first check.
Paychecks are generated from the Human Resource System (HRS) after a contract is signed.
How To Report
Time Worked
Adjunct faculty members do not complete a time sheet. Checks are generated based on the contract information input on the HRS system.
Adjunct instructors are contracted to meet the course learning objectives at the same compensation level, even if there is a reduction in contact hours. You will be expected to communicate with your Program Chair, students, and the responsible building personnel for the variations in your scheduled class time. Please refer to the Adjunct Faculty handbook for more information on contracts.
Adjunct Faculty Payroll Information
Special projects for additional non-contracted hours are processed on claim vouchers and need to be pre-approved by appropriate Academic Affairs staff & the Executive Director of Finance.
Claim vouchers are used to process payment after work is completed. These forms are available either from the Program Chair or at the Business Office-employee window (room 1510).
Pay Check Distribution
All payroll checks are issued from Ivy Tech’s Central Office Payroll Dept. in Indianapolis. The standardized payroll schedule for all faculty members is the 15th and the last working day of the month.
Payments are issued in equal installments based upon the contract total & date contract received in HR.
Fall and Spring semester contracts are divided into seven (7) equal installments over the contract period. Summer contracts are divided into 4 equal installments.
The first check date for each semester is:
Fall Semester – last working day
in September.
Spring Semester – February 15th
(or closest working day)
Summer Semester – June 15th
(or closest working day).
Pay Check Distribution
Payroll checks/direct deposit stubs are available for pick up at the Business Office employee window-room 1510. (see office
hours posted at door).
Payroll checks are mailed to your home only upon written request. Checks/direct deposit stubs must
be picked up within seven (7) working days from the check distribution date.
Direct Deposit
Direct deposit is available to all college employees. The Payroll Authorization for Direct Bank Deposit form is available either in Human Resources (room 1440) or in the Business Office (room 1510).
Adjunct Faculty Payroll Information
Direct Deposit
Payroll checks are deposited through banking institutions into either your savings, checking, or up to any combination of four different bank accounts.
It takes one month to activate a direct deposit request. The first check issued is a real check & serves as a test run. The second check, if there are no problems will be direct deposited and you will receive only a confirmation pay advice.
Lost or Replacement Checks
Lost, stolen or damaged checks can be reissued by Central Office Payroll
(Indy) upon verification funds were not cashed. Contact Payroll in the Business Office (ext. 4226 or 4236) to complete a Lost Check Form. This form must be signed before request can be sent to Indianapolis for replacement.
In the case of direct deposit funds, accounts closed prior to notifying Payroll will be re-issued as a vendor check upon verification funds were returned to our bank. This can take several days to receive.
Address Change
Contact either Human Resources (ext. 4151) or Business Office-Payroll (ext. 4226) for changes of address or phone number. Completion of a new Indiana W4 form is advised when your address change also involves a change in your county of residence.
Tax Status Change
Federal & State W4 forms are available in both Human Resources (room 1440) and at the employee window in the Business Office (room 1510).
More questions contact: Letha Anderson (ext. 4226) or Julie Harman (ext. 4236).
Ivy Tech Community College – Northeast
Payroll Schedule 2007/2008
Adjunct Faculty Check Dates
Fall Semester – 2007 *
Contracts Signed by: / Your First Check Date / Total Number of Checks you will receive for semester:9/20/2007 / 9/28/2007 / 7
10/05/2007 / 10/15/2007 / 6
10/23/2007 / 10/31/2007 / 5
11/06/2007 / 11/15/2007 / 4
11/16/2007 / 11/30/2007 / 3
12/05/2007 / 12/14/2007 / 2
12/19/2007 / 12/31/2007 / 1
Spring Semester – 2008 *
Contracts Signed by: / Your First Check Date / Total Number of Checks you will receive for semester:2/01/2008 / 2/15/2008 / 7
2/19/2008 / 2/29/2008 / 6
3/05/2008 / 3/14/2008 / 5
3/20/2008 / 3/31/2008 / 4
4/07/2008 / 4/15/2008 / 3
4/21/2008 / 4/30/2008 / 2
5/07/2008 / 5/15/2008 / 1
Summer Semester – 2008 *
Contracts Signed by: / Your First Check Date / Total Number of Checks you will receive for semester:6/02/2008 / 6/13/2008 / 4
6/20/2008 / 6/30/2008 / 3
7/07/2008 / 7/15/2008 / 2
7/21/2008 / 7/31/2008 / 1
* If payment schedule changes you will be notified ahead of time in your mail box. Thank you.
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