Email Signature Template
Below is the only recommended email signature layout per University branding guidelines. To make the process easier, we have provided a template below that you can simply copy and paste into the Outlook Signatures and Stationery dialog panel. Complete instructions can be found below.
First Name, Last Name, credentials
Title (as it appears in PeopleSoft)
Department/College
5700 College Rd. l Lisle, IL 60532
Office: (###) ###-#### l Mobile: (###) ###-####
Office Fax: (###) ###-#### l ben.edu
Follow us: facebook.com/benedictineuniversity

Instructions: How to create and add an Outlook email signature
  1. Click the Home tab in the horizontal navigation bar that runs along the top of the Outlook screen.
  2. Click the New Email box at the top-left corner of the screen, just below the horizontal navigation bar atop the screen.

  1. In the new message box that appears, click the Signature box within the Include tab. (It's the fourth tab from the left in the new message box.)
  2. Click Signatures in the drop-down that appears below the *Signature** box.
  3. On the Email signature tab, click New.

  1. In the Type a name for this signature field, enter some text to help remember the signature you create.

  1. Click OK to confirm the name.
  2. On the following screen, highlight the name of the signature you created in the Select Signature to Edit box.
  3. In the large, empty box below Edit signature, this is where you will copy and paste the information on page 1 of this document. Be sure to customize the information in the template by filling in your personal information in the placeholder text.

  1. If you want to link the image or logo, or any of the text in your signature, to a website, such as your company's site, click on the image or text and highlight it.
  2. With the image selected, click the Insert Hyperlink icon. (It looks like a globe with a small chain link in front of it.)
  3. In the Address field at the bottom of the pop-up box that appears, enter the full URL of the site you want your image to link to.

  1. Click OK at the bottom of the Insert Hyperlink box.
  2. Next, you need to customize the New messages and Replies/forwards options.
  • If you want to apply your signature to all new messages, choose the name of the signature from the New messages drop-down menu.
  • If you also want to apply the signature to all of your replies and forwarded messages, choose the name of the signature from the Replies/forwards drop-down menu.
  • If for some reason you don't want to apply your signature to new messages, or replies and forwards, choose the (none) option from the appropriate menu.

  1. When you've made all the customizations you want, click the Save button beneath the Select signature to edit field.
  2. Finally, click OK again on the main Signatures and Stationary box to save all of your changes.
  3. When you open a new email message, or forward or reply to one, your new signature will appear at the bottom of the message, where appropriate.