Display Cashed Checks
Functional Area: Cash Management / Display Cashed Checks
Purpose
Use this procedure to record cashed checks in SAP.
Trigger
Perform this procedure when Accounts Payable checks have been issued in SAP and the bank file of paid checks has been received.
Prerequisites
- Vendor Checks are run in SAP.
- The paid check file is received from the bank.
Use the following menu path to begin this transaction:
- Select AccountingFinancial AccountingBanksIncomingsCashed ChecksExecute to go to the Cashed Checks screen.
FCKR
Helpful Hints
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
Work Instruction
Functional Area: Cash Management / Display Cashed Checks
Procedure
1. / Start the transaction using the menu path or transaction code.
Cashed Checks
2. / Click to the right of Check file with file path.
SAP Custom - Open File
3. / Double-click the file to upload.
Cashed Checks (2)
4. / Select to the left of PC upload.
5. / Select to the left of Prenumbered Checks.
6. / Select to the left of Post immediately.
7. / As required, complete/review the following fields:
Field / R/O/C / Description
Session name / Required / Name identifying batch input session
Example:
KR01
This field can be used to identify multiple sessions.
Document date / Required / Specifies the issue or creation date of the document.
Example:
05/31/2005
Document type / Required / Document type classifies accounting documents. An accounting documents' document number and required header data entry are controlled by the document type.
Example:
ZR
8. / Click .
Cashed Checks (3)
9. / Review the displayed information.
10. / Click .
Cashed Checks (4)
11. / Enter /NFCHN into the Command Code field.
/ Use transaction FCHN to run the check register to view the checks that have just been cashed above.
12. / Click .
Check Register
13. / As required, complete/review the following fields:
Field / R/O/C / Description
Paying Company Code / Required / Description of the Paying Company Code.
Example:
UC
House bank / Required / This is a five character alpha numeric field that uniquely identifies a bank account and used in combination with the house bank ID to identify the bank account It should be named some type of naming convention that is easily identified
Example:
PNC02
Account ID / Required / Bank account number
Example:
CHECK
14. / Click .
Check Register (2)
15. / Review the displayed information.
/ Use transaction FBL3N to run a report to show the cashed checks listed on the G/L account that they were posted to.
16. / Enter /NFBL3N into the Command Code field.
17. / Click .
G/L Account Line Item Display
18. / As required, complete/review the following fields:
Field / R/O/C / Description
G/L account / Required / G/L Account - Code identifying the account in the general ledger where this item will post; Collection of balance sheet and profit and loss statement accounts; Includes Balance Sheet Accounts (1), Liabilities (2), Fund Balance Accounts (3), Revenue Sources (4), Expense Accounts (5), GAAP Only Accounts (6), Budget Reserves (7), Transfer Accounts (8) and CO Secondary Postings (9)
Example:
100081
Company code / Required / Organizational unit within Financial Accounting
Example:
UC
19. / Select to the left of All items.
20. / Click .
G/L Account Line Item Display (2)
21. / Review the displayed information.
22. / Click until you return to the SAP Easy Access screen.
23. / You have completed this transaction.
8/23/2017
Ver: / 11_CM_FCKR_DisplayCashedChecks_0_CashMgt_03.udc
© University of Cincinnati / 1/11
Work Instruction
Functional Area: Cash Management / Display Cashed Checks
Result
You have run the paid checks file.
Comments
None
8/23/2017
Ver: / 11_CM_FCKR_DisplayCashedChecks_0_CashMgt_03.udc
© University of Cincinnati / 1/11