Culpeper County School Board 4/23/2013 11:45 AM

Minutes

April 8, 2013

Page 4 of 6

CULPEPER COUNTY SCHOOL BOARD

Minutes

April 8, 2013

A meeting of the School Board of Culpeper County was held April 8, 2013 at the Board of Supervisors Meeting Room at 302 N. Main Street, Culpeper, VA. Present were Robert Beard (East Fairfax District); Robert A. Houck (West Fairfax District); Elizabeth Hutchins (Cedar Mountain District); Anne C. Luckinbill (Salem District); Leanne Malulani (Jefferson District); Superintendent Dr. Bobbi Johnson; Director of Student Services Dr. Russell Houck; Director of Finance/Clerk Jeff Shomo; Director of Facilities, Director of Human Resources Dr. Stacey Timmons, and Deputy Clerk Pearl Jamison. George Dasher (Stevensburg District) and Russell E. Jenkins (Catalpa District) were absent.

On motion of Ms. Hutchins seconded by Ms. Luckinbill, the Board went into closed session at 6:45 p.m. regarding:

[a] Discussion of Personnel Recommendations as permitted by the Code of Virginia 2.2-3711 (A) (1)

Motion carried 5-0 by voice vote. (Mr. Dasher and Mr. Jenkins were absent.)

On motion of Ms. Hutchins seconded by Ms. Malulani, the Board ended the closed session at 7 p.m. and certified that to the best of each member's knowledge, (i) only public business matters lawfully exempted by Virginia law were discussed in the closed meeting to which this certification applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered.

YEAS: 5

Robert Beard

Robert Houck

Elizabeth Hutchins

Anne Luckinbill

Leanne Malulani

ABSENT: 2

George Dasher

Russell Jenkins

Motion carried 5-0 by voice vote. (Mr. Dasher and Mr. Jenkins were absent.)

Those present observed a moment of silence. Mr. Beard led the Pledge of Allegiance.

Adoption of Agenda

Mr. Houck asked if there were any changes to the agenda. Mr. Houck noted that the Personnel Recommendations on page 17 of the agenda packet were revised.

On motion of Mr. Beard seconded by Ms. Malulani, the School Board approved the agenda. Motion carried 5-0 by voice vote. (Mr. Dasher and Mr. Jenkins were absent.)

Presentations/Recognitions

Dr. Johnson and Mr. Houck recognized Izzy Ventura, Esteban Villagomez, and Madison Dwyer for their participation in the 2013 VSBA Art Contest.

Dr. Johnson and Mr. Houck presented a Zealous Appreciation for Positive Performance to Cody Snider for serving as a Page for the House of Delegates during the 2013 General Assembly Session.

Page Durham, Music Teacher at Farmington, presented the School Board with a certificate and poster recognizing Culpeper County Public Schools for outstanding support of music education, enriching the lives of children and advancing student achievement. She described the process required to apply for the recognition.

Delegations

Mr. Houck said persons may present ideas or concerns regarding Culpeper County Public Schools. He said there would be no action taken by the Board at this meeting and that such items would be referred to the appropriate administrators for future information and research. He said the personalities and behavior of employees are not to be presented during this period but are to be reported to the employee’s immediate supervisor. Mr. Houck noted there would be a three minute limit for speakers.

There were no delegations.

Consent Agenda

Mr. Houck reviewed the items on the consent agenda for approval. Mr. Beard noted the Finance Committee met this evening and reviewed the bills and recommended they be approved.

On motion of Ms. Luckinbill seconded by Mr. Beard, the School Board considered approving the consent agenda as presented. Dr. Johnson read the Teacher Appreciation Resolution and Child Nutrition Employee Week Resolution.

(a) Approval of Minutes – March 11, 2013

(b) Payroll and Payment of Bills

(d) Permission to Apply for Federal Grants (Title I, II, III)

(e) Teacher Appreciation Resolution (May 6-10, 2013)

(f) Child Nutrition Employee Week Resolution (May 6-10, 2013)

Motion carried 5-0 by voice vote. (Mr. Dasher and Mr. Jenkins were absent.)

The Board heard the following reports:

(a) Principal Report

Yowell Elementary School Principal Cathy Timmons shared with the Board that when Yowell Elementary School was built there was no playground. She said the school has written grants and held numerous fundraisers to outfit the playground. Ms. Maestle and Ms. Ward shared with the Board how the process evolved and how the students were involved throughout the project. They shared a PowerPoint presentation detailing what went into designing Yowell’s new playground.

(b) Student Advisory Council Report

Rafidh Chowdhury, EVHS Junior, said the Student Advisory Group meets each month to discuss various topics. He said it has been very informational to him and this year they have discussed – college/career plans and finances. He said it was nice to learn about what is happening on the School Board.

CCHS Renovation - Mr. Spencer said 90% of the demolition in the first hall is complete. He noted that the contractors are frantically doing submittals for materials and getting them ordered; however, they are having trouble getting materials due to the late start. The contractors plan to complete the first and second hall and administration area this summer. He noted that the phasing schedule is out of sequence from what the initial plan was. He further stated that last week they found some hazardous material which had to be removed and they are back on track.

Ms. Hutchins asked how much the delay is on materials ordered. Mr. Spencer said it depends on the material; specialty items take about 60 days.

(d) Finance Report

Mr. Shomo said based on March 31st projections the ADM is off by 58 students. He noted that revenues are down: state revenues $629,173, miscellaneous revenue $430,907 and federal revenue $553,186.

Mr. Shomo said the total expenditures through March 31st totaled $44,510,642. He noted that there is still 47% of the budget to be spent (April, May, & June). He said the estimated payout for retirees will be $82,000.

Mr. Shomo noted the general ledger printouts through February 28th. He stated that further purchases should be delayed until revenues are solidified.

Mr. Houck asked if any of the federal money is a reduction from the Sequestration. Mr. Shomo he feels it is a reduction across the Board and noted that sequestration will happen more next year.

Board Member Reports

Ms. Hutchins said she was very impressed by the student presentation on their “mini finance course”. She said she had the opportunity to attend the MVGS World’s Fair in Fauquier and their project presentation. She noted that it was exciting to see the creativity and depth students put into their projects. She further stated that she attended the Tri-County Band Concert that was hosted at CCHS and it was excellent. Eastern View will host Tri-County Band next year.

Mr. Houck said both student presentations were impressive. He said the MVGS World’s Fair was very interesting and there were lots of cool projects. Mr. Houck noted that he attended the Board of Supervisors meeting last week regarding the upcoming budget. He encouraged the community to attend the public hearing on April 23rd.

Dr. Johnson thanked Page Durham, Music Teacher at Farmington, who submitted all the paperwork needed to be considered for the “Best Communities for Music Education” Award.

Information Items

* Summary of CCSB Committee Reports

Future Meeting Dates

* April 10, 2013 - CCSB Capital Planning Committee Meeting, 2 p.m. at the School Board Office

* April 22, 2013 - CCSB Closed Session, 6 p.m. immediately followed by CCSB Business/Work Session at the School Board Office, 450 Radio Lane

* April 23, 2013 - Board of Supervisors Public Hearing on FY'14 Budget at County Admin. Office, 302 N. Main Street

* April 24, 2013 - CCSB Administration Committee Meeting, 1:30 p.m. at the School Board Office

* April 29, 2013 - VSBA Hot Topic Conference at the Charlottesville Omni

* May 1, 2013 - CCSB Capital Planning Committee Meeting, 2 p.m. at the School Board Office

* May 2, 2013 - School Health Advisory Board Meeting, 6 p.m. at the School Board Office

* May 7, 2013 - Board of Supervisors Adopt FY'14 Budget; set tax rate; appropriate funds, and adopt CIP, 10 a.m. at the County Admin. Office 302 N. Main Street

* May 13, 2013 - CCSB Finance Committee Meeting, 5 p.m. at Eastern View High School, 16332 Cyclone Way

* May 13, 2013 - CCSB Regular Board Meeting to include Recognition of Teacher/Classified Employees of the Year, 6 p.m. at Eastern View High School (Closed Session at 5:45 p.m.)

* May 20, 2013 - CCSB Closed Session, 6 p.m. immediately followed by CCSB Business/Work Session at the School Board Office, 450 Radio Lane

* May 22, 2013 - CCSB Administration Committee Meeting, 1:30 p.m. at the School Board Office

On motion of Ms. Hutchins seconded by Ms. Malulani, the School Board voted to adjourn at 7:45 p.m. Motion carried 5-0 by voice vote. (Mr. Dasher and Mr. Jenkins were absent.)

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JEFFREY R. SHOMO, CLERK ROBERT A. HOUCK, CHAIR