COSHC Asst Supervisor

Catholic Out of School Hours Care Assistant Supervisor

Interesting and satisfying Assistant Supervisor and Educator roles are available in school age care with child-focussed fun programs in our growing network of COSHC centres. Permanent Part Time and full-time positions up to 38 hours per week and Casual positions are available across the Parramatta Diocese. We are seeking suitable motivated applicants who will be given the opportunity for career progression into supervisory roles. Opportunities for successful applicants are available across the Diocese of Parramatta.

Key accountabilities are:

• Assist in the planning and organisation of the Catholic Out of School Hours Care (COSHC) and Vacation Care services and participate in and contribute to the day-to-day operations of the centre and the centre programs
• Work with other staff members in a culture of team work and willing cooperation, supporting the Catholic ethos, to provide consistent and quality child care in a friendly, welcoming and caring environment

Essential Criteria:

• Support of Catholic ethos
• Diploma in Outside School Hours Care or Children’s Services, Certificate IV in Outside School Hours Care or Certificate III in Children’s Services or
• Experience and demonstrated skills in coordinating the provision of services for children aged 5 to 12 years
• Skills in child care administration and operational systems
• Computer literacy
• Strong commitment to the provision of quality child care in a genuinely caring environment
• Adaptability and flexibility, including the preparedness and willingness to work at different COSHC/Vacation Care sites when required
• Demonstrated effective communication, report writing, problem solving and organisational skills
• Understanding of community development issues and processes and the issues related to disadvantaged families, including Aboriginal families and families of a non-English speaking background
• Current First Aid Certificate and Class C Driver’s Licence

Salary and Conditions:

Salary and conditions will be based on Educational Services (Schools) General Staff Award 2010.

Referees

Applicants must provide contact details including email addressof three (3) referees, one of whom must be a recent employer, from whom confidential reports may be obtained.

Applications:

Written applications, including a comprehensive Curriculum Vitae addressing the criteria, are to be sent to the Human Resources Officer, Personnel, Catholic Education Office, Diocese of Parramatta, Locked Bag 4, North Parramatta NSW 1750 or by email to by Wednesday 23September 2015.

General Application Form
(to be attached with Resume and other Documents)

Position Applied for

Name

Title______

Surname ______

Preferred Name______

Christian Names ______

Former Name (If Applicable) ______

Address

Phone & Email

Private ______Business ______Mobile______

Email______

How did you find out about this position?

Please complete and return with you application and a full resume to:

HR Officer

Catholic Education Diocese of Parramatta

Locked Bag 4North Parramatta NSW 1750

Email:

Privacy requirements – employment collection notice

Availableat:

1. WhenyouapplyforthispositionyouwillprovideCEDP(throughourschools,CatholicEarlyLearningCentres

(CELCs),Catholic OutofSchoolHoursCare services(COSHCs) andoffices)withpersonalinformation.

2. Ifyouprovideuswithpersonal information,forexampleyournameandaddressorinformationcontainedonyour resume, wewillcollecttheinformationinordertoassessyourapplication.Wemaykeepthisinformationonfileifyour applicationisunsuccessfulincaseanotherpositionbecomesavailable.

3. OurPrivacy- Statementsetsouthowyou mayaccessandseekcorrectionofyourpersonalinformationthatwe hold aboutyouifyouareunsuccessfulfortheposition.However,theremaybeoccasionswhenaccessisdenied.Such occasionswouldincludewhereaccesswouldhaveanunreasonableimpactontheprivacyofothers.OurPrivacy- Statementalsosetsouthowyoumaycomplainabouta breachofprivacyandhowwewilldealwithsuch acomplaint. OurPrivacy-Statementisavailableat:

4.We maydisclosethiskindofinformationtothefollowingtypesoforganisations:theCatholicEducationCommissionof NSWandtheCatholicCommissionforEmploymentRelations.Wewillalsodisclosethisinformationwithyourconsent orasrequiredorauthorisedbylaw.

5. Wearerequiredtoconductacriminalrecordcheckandcollectinformationregardingwhetheryouareorhavebeenthe subjectofanApprehendedViolence OrderandcertaincriminaloffencesunderChildProtection laws. Wemayalsoelecttocollectpersonalinformationaboutyouinaccordancewiththeselaws.

6. Wemayuseserviceproviderswhoprovidecertainservicestousandourstaffandstudentsincludingdatastorageand contemporaryonlineteachingtools.Wemayprovideyourpersonalinformationto suchserviceprovidersinconnection withtheprovisionoftheseservices.Ourserviceprovidersmaystore,or process,dataoutsideAustralia,includingintheUnitedStates,Singapore,Irelandandpossiblyothercountries.Weendeavourtofindwhere theseprovidersstore theirdataandupdatethiscollectionnoticeassuchinformationbecomesavailabletous.Inaddition,ouremailserviceprovider maystoreandprocessemailsintheUnitedStatesorinanyothercountryutilisedby Google.

7. Ifyouprovideuswiththepersonalinformationofothers,weencourageyoutoinformthemthatyouaredisclosingthat informationtousandwhy,thattheycanaccessthatinformationifthey wishandthatwedonotusuallydisclosethe informationtothirdparties.

8. Youmayobtainfurtherinformationfromthefollowing:

• Forour schools:theschoolprincipal

• ForourCELCs:theCELCdirector

• For ourCOSHCs:theCOSHCsupervisor

• Forouroffices: PrivacyOfficer:

CatholicEducationDioceseofParramatta

LockedBag4

NorthParramattaNSW1750

T:98405600.

How to Apply

Applicant information

1. Address your formal letter of application to:

Mr Gregory B. Whitby - Executive Director of Schools

1. Supply resume, including Academic Record and employment details

1. Supply response to each essential position requirement criterion

1. Supply details of three (3) referees (numbers and email address), including current employer, from whom confidential reports may be obtained.

1. All application materials to be received by close of business on the due date

1. Send all application materials to:

HR Officer

Catholic Education Office Diocese of Parramatta

Locked Bag 4

North Parramatta NSW 1750

1. Those who are applying by email please email:

INFORMATION FOR APPLICANTS

Catholic Education Office Diocese of Parramatta (CEDP) invites appropriately qualified and experienced applicants who are committed to the ethos of Catholic Schools to apply for advertised positions.

CEDP is committed to the principles of merit selection ie selecting the best person for the job and to the core values of the system vision statement, ‘to be open, inclusive and just’.

To assist in selecting the right person based on skills, knowledge and experience, it is important that your application provides all relevant details. Please consider the following information when preparing your application.

Please note: this information is to be read in conjunction with specific documents that apply to every advertised position. They can be found on our website or by calling the contact person named in the advertisement.

PREPARING YOUR APPLICATION

A selection committee decides who is to be interviewed based on the information that you present in your application.

It is very important that your application is clear and concise, and indicates how your knowledge, skills, experience and relevant work history (paid or unpaid) support your application.

So when applying for a position always include:

1. a completed application form,

1. a brief resume detailing your employment history, education and qualifications, and
   
2. details of how you meet the individual essential and desirable criteria as stated in the “Position Criteria” document. For example:

Essential Criteria:

Demonstrated ability to deal with staff at all levels of the organisation.

Response:

In my current role, I not only deal with peers providing policy and procedural advice, I also provide financial information and advice to senior staff within my Division, including the General Manager and Director.

LODGING YOUR APPLICATION

The advertisement will state where to forward your written or electronic application, and the date by which it is to be received.

Your application will be acknowledged by email as soon as it is received.

SHORTLISTING

Approximately one week after the closing date a selection panel of a least three members will shortlist the applications, inviting for interview the applicants who best meet all the selection criteria.

Applicants who aren’t invited for interview will receive a letter notifying them that they are unsuccessful.

INTERVIEW

If you are being invited for interview you will receive a phone call advising you of the time and location. Interview questions are based on the selection criteria and the key accountabilities so be prepared to give examples of your work experience, skills and knowledge, and how these relate to the position you are applying for.

REFEREES

After the interviews are conducted referees will be contacted on the applicant(s) the panel deems most meritorious, so include at least three work referees – ideally from your current employer or supervisor, or the most recent ones.

DECISION

Following the referee checks the selection panel will make a final recommendation on whom to appoint based on the merit of the written application, the performance at interview and the referees’ comments. This is forwarded to the Executive Director of Schools for approval.

Once approved, the successful applicant will be telephoned and a verbal offer made, with a written Letter of Appointment to follow. Unsuccessful applicants are notified by mail.

CHILD PROTECTION

Successful applicant(s) will be subject to the requirements of current NSW child protection legislation. For further information on the legislation visit the website . Specific Parramatta Catholic Education requirements will be advised at interview.

CATHOLIC EDUCATION

DIOCESE OF PARRAMATTA

ROLE DESCRIPTION

• Assist in the planning and organisation of the Catholic Out of School Hours Care (COSHC) and Vacation Care services and participate in and contribute to the day-to-day operations of the centre and the centre programs
• Work with other staff members in a culture of team work and willing cooperation, supporting the Catholic ethos, to provide consistent and quality child care in a friendly, welcoming and caring environment
• Support the Supervisor to lead and motivate staff in the provision of a Catholic Out of School Hours Care (COSHC) program and Vacation Care program and supervise the centre and staff in the absence of the appointed Supervisor.
• Support the Supervisor to effectively plan, organise, coordinate, control and participate in the day-to-day operations of the care programs and cover those accountabilities in the absence of the appointed Supervisor.

• Support of Catholic ethos
• Diploma in Outside School Hours Care or Children’s Services, Certificate IV in Outside School Hours Care or Certificate III in Children’s Services or
• Experience and demonstrated skills in coordinating the provision of services for children aged 5 to 12 years
• Skills in child care administration and operational systems
• Computer literacy
• Strong commitment to the provision of quality child care in a genuinely caring environment
• Adaptability and flexibility, including the preparedness and willingness to work at different COSHC/Vacation Care sites when required
• Demonstrated effective communication, report writing, problem solving and organisational skills
• Understanding of community development issues and processes and the issues related to disadvantaged families, including Aboriginal families and families of a non-English speaking background
• Current First Aid Certificate and Class C Driver’s Licence

• Foster Gospel values and act according to Catholic ethos
• Create and maintain an interactive and caring environment for the children, teaching them through modeling and demonstration of appropriate activities
• Treat each child with dignity and respect taking into consideration any cultural, socio-economic or other differences that might arise and support the inclusion of children with additional needs
• Work with other staff members in providing an environment where new ideas are welcome and encouraged and where there is a high degree of enthusiasm and teamwork
• Assist in the day to day operations of the COSHC centre and Vacation Care as applicable
• Monitor and evaluate programs and work with the Supervisor and team to adjust accordingly
• Maintain the appropriate risk management and WH&S policies and procedures to ensure the health and safety of the children, staff members and visitors of the care service
• Respond appropriately to accidents or emergencies and administer First Aid as appropriate
• Record incidents and medications, and control medications, in terms of policies and procedures
• Maintain the behaviour guidance policy to ensure a safe environment
• Report incidents of suspected abuse or neglect in a timely manner
• Ensure all appropriate records are accurately maintained up-to-date and kept confidential.
• Maintain confidentiality in relation to service operations, children and families and between other services where casual or part-time work is undertaken
• Ensure prompt attendance for work and maintain accurate records of attendance and employment
• Assist and contribute to the implementation of the National Quality Framework for OSHC and compliance with the Education and Care National Law and Regulations.
• Liaise with parents and members of the public to ensure the service is presented in a professional and positive manner and is responsive to the needs of the children and their families
• Apply conflict resolution and problem solving techniques to staff and parent conflict
• Refer service enquiries or complaints to the Supervisor or next available senior staff member
• Seek out further information or support from the Supervisor or next available senior staff member where unsure of procedures or routines
• Maintain a neat and tidy appearance and dress appropriately for the work involved, conforming with the CEO and COSHC dress code
• Participate in professional development and in-service opportunities and staff meetings as appropriate
• Assist in implementing promotional opportunities for the centre
• Maintain knowledge and understanding of the priorities and strategic intent of the Catholic Education Diocese of Parramatta system of schools
• Fulfill the role of Responsible Person for day to day operations in the absence of a Supervisor
• Comply with Catholic Education Diocese of Parramatta policies and procedures
• Complete other duties as required by the Director of Financial and Administrative Services and the Executive Director of Schools.