Contract for Natural Healing Arts Providers/Lightworkers, Readers, Entrepreneurs, Vendors Etc
Contract for Natural Healing Arts providers/Lightworkers, Readers, Entrepreneurs, Vendors etc.
16th Annual Natural Healing Arts Fair
Date: August 17-19, 2018
Location:Shrine Mosque
601 St. Louis Street
Springfield, Missouri
Friday, August 17, 2018
8am-1:30 booth set-up
1:45 opening Meditation Circle(Group)
2:00-8PM (All Booths open and continuous presentations)
Saturday, August 18, 2018
8:00 am -9:45 am booth set-up
9:45 am Meditation Circle (Group)
10:00 am - 8:00 pm - NHA Fair(All Booths open and continuous presentations)
Kindred Souls' Social Hour 6:00pm-8:00pm (Activity to be announced)
Sunday, August 19, 2018
9:45 am Meditation Circle (Group)
10:00 pm - 6:00 pm - NHA Fair (All Booths open and continuous presentations)
PRINT THE FOLLOWING TO SEND ALONG WITH YOUR PAYMENT TO CONFIRM YOUR BOOTH
(Please note: Reservations are considered confirmed only after payment is received in full.)
PLEASE FILL IN ALL BLANKS, AS THIS IS THE INFORMATION THAT WILL BE USED FOR ADVERTISING PURPOSES- (PRINT CLEARLY)
Participant Information and Agreement Form
Participants will be responsible for their table accessories (table covering and all decor) and setup. One booth space is approximately 8ft X 5 ft. Please let us know if you will need two booth spaces or any special needs for your booth.
PLEASE CHECK APPROPRIATE BOXES AND FILL IN ALL BLANKS. Use NA if not applicable.
_____I want to pay by check or money order.(Payable to Emmale Judycki.) Mail to: Energy in Motion,
PO Box 3444, Springfield, MO65808-3444. Please add 2018 NHAF Booth in the memo)
_____I am paying by credit or debit card
_____I will bring my own extension cord & power strip as I will need Electricity (No additional charge.)
_____I will be wanting to expand my booth at the fair at a later time. I understand the booth table cost will be the same as I am paying now
_____I have paid for one booth and would like to expand my booth with another 8ft booth-payment enclosed
_____I want to give a 25 minute presentatiom(fill out presentation content below)
_____NOTE: Please let us know how many FREE ADMISSION tickets you wish to have.
At the door, Fair admission is $5 per adult, $3 per senior, Free for children under 12.
(Advance tickets can be purchased by the general public for $3 each- call for information.)
I need a (check one):
______
____8 ft table(about 8'X5' area total) $111 if postmarked and payment sent between Jan 1 by March 3, 2018
____10'X10' booth $222 if postmarked and payment sent between Jan 1 -March 3, 2018
____Food Booth inside is $122 if postmarked and payment sent between Jan 1 -March 3, 2018
____Food truck -outside $111 if postmarked and payment sent between Jan 1 -March 3, 2018
______
____8 ft table(about 8'X5' area total) $122 if postmarked and payment sent between March 4, 2018 – April 21, 2018
____10'X10' booth $244 if postmarked and payment sent between March 4, 2018 – April 21, 2018
____Food Booth inside is $133 if postmarked and payment sent between March 4, 2018– April 21, 2018
____Food truck -outside $122 if postmarked and payment sent between March 4, 2018 – April 21, 2018
______
____8 ft table(about 8'X5' area total) $144 if postmarked and payment sent between April 22-June 15, 2018
____10'X10' booth $288 if postmarked and payment sent between April 22-June 15, 2018
____Food Booth inside is $155 if postmarked and payment sent between April 22-June 15, 2018
____Food truck -outside $144 f postmarked and payment sent between April 22-June 15, 2018
______
After June 15, 2017 FULL BOOTH FEES FOR 3 DAY EVENT
____8 ft table(about 8X5 area total) $177
____Two 8ft tables about an10X10 $300
____Food Booth inside $188
____Food Truck outside $177
List the name of my booth/company as ______
My product, services or classes assists the natural healing (of body, mind and/or spirit of people, creatures, plants, mother earth, etc.) by: ______
My contact information is (Please include name of business, if any, contact person, mailing address, e-mail address, and phone number. This information will be shared with the public, unless you indicate that you do NOT want it shared.)
Name ofbusiness______
Contactperson(s)______
Mailing address______City______State______Zip______
Email address(es)______
Phone number(s)______
I will be providing the service/product/focus of______
I will be sharing my booth. List my booth mate as (List all Booth Mates so they can be promoted as well)
Name of business______
Contact person(s)______
Mailing address______
E-mail address(es)______
Phone number(s)______
My booth mate will be providing the service/product/focus
of______
______I want to give a 25 minute free, educational presentation (no additional charge) entitled
______and will focus on
______
______
NEW! Please add any special requests or needs here in this section (If you have spoken to Emmale or Cookie about any request please note it here for easy reference for all of us!______
I, ______, agree to the above terms and will participate as
a Healer/Vendor at the NHA Fair.
The total fee for my booth space = $______
______I am enclosing the full amount due to secure my booth reservation
PLEASE BE SURE YOU HAVE READ ALL OF THE CONTRACT!
._____I have read the information following this application and accept the conditions.
Signature______Date______
Please copy this signed agreement for your personal records.
NOTE: Booth fees are non-refundable.
Contract must be returned by mail or email with payment (or pay by card by contacting Cookie or Emmale or go to energyinmotionnow.com).
Please make checks out to "Emmale Judycki". Please add 2018 NHAF Booth in the memo.
Mail to:Energy in Motion
PO Box 3444
Springfield, MO65808-3444
NEW!!!!Credit cards and debit cards can be used to purchase booths by calling Cookie at 417-631-5980 for more info.
Thank you for choosing to join us in 2018!
Tons of beautiful healing love and light to you!!
Emmale and Cookie
Contract for Natural Healing Arts providers/Lightworkers, Readers, Entrepreneurs, Vendors etc.
16th Annual Natural Healing Arts Fair
Date: August 17-19, 2018
Location:Shrine Mosque
601 St. Louis Steet
Springfield, Missouri
Friday, August 17, 2018
8am-1:30 booth set-up
1:45 opening Meditation Circle(Group)
2:00-8PM (All Booths open and continuous presentations)
Saturday, August 18, 2018
8:00 am -9:45 am booth set-up
9:45 am Meditation Circle (Group)
10:00 am - 8:00 pm - NHA Fair(All Booths open and continuous presentations)
Kindred Souls' Social Hour 6:00pm-8:00pm (Activity to be announced)
Sunday, August 19, 2018
9:45 am Meditation Circle (Group)
10:00 pm - 6:00 pm - NHA Fair (All Booths open and continuous presentations)
Information
An 8 ft table Booth rental includes:
Air conditoned Venue in August!
3 vending days
1-8ft table and 2 chairs
10X5 space(10ft frontage)
Price Freeze Perk
meeting rooms
advertisement for event
FREE electricity
FREE 25 minute presentation time( The fair committee will approve which topics will be accepted at this fair.) There are a limited amount of presentation times so first come, first serve.
FREE listing in the Annual Resource Guide(value up to $30)
6 FREE Weekend ADMISSION tickets(value up to $90)
FREE Vendor listing at for a full year! (Priceless!)
Questions? Call
417-849-0109 or 417-631-5980 or by e-mail to: or
Meditation Circle will start each day before opening the door to the public. Please be set up and ready to focus!!! The Meditation is focused on Love and Upliftment! It sets the tone for the weekend...Please be certain to join us and add your beautiful energy to the flow!
The Fair Committee will provide location, meeting rooms, tables and chairs, advertisement for event, and electricity. Committee will schedule presentations and workshops.
Parking will be in parking garage unless there is parking across the street in the skate park available.
You are responsible for collecting money for your service or product.
All participants must have a current city business license or a temporary Springfield business license. Please have this taken care of no later than August 1, 2018 (temporarylicenses are good for 30 days) Scroll down to Group Sales Event Application This can be done on-line.
NEW!!!!!If you do not get your city license before you come to set up at the NHAF the city of Springfield will deny your ability to set up.
Due to the increase of hours and days of the fair extending to include 24 hours of booths in 3days, booth fees have increased. We apologize for this increase, but the Fair Committee has agreed to purchase another day at the Shrine so that we can give the public more time to visit more of the vendors. If you purchase your booth during the Early Bird special times, this will not affect your booth costs. If you wait till the last minute, full booth fees will apply.
The extended hours and days of the fair have only been approved for 2017 & 2018 for the 3rd weekend in August event..The Fair committee holds the right to decrease the fair hours in subsequent fairs if they deem it necessary to do so.
NEW FOOD TRUCKS and FOOD BOOTHS
ALL FOOD BOOTHS MUST OFFER SOME HEALTHY FOOD CHOICES!!!
Food Booths must follow all city requirements. Please contact the City of Springfield for more info.
VERY FEW FOOD VENDOR BOOTH SPACES AVAILABLE! SIGN UP EARLY TO INSURE YOUR SPACE!
Price Freeze Perk
When you choose to sign-up early and utilize the Early Bird Special prices, You essentially price freeze any additional tables you may want to purchase in this year's fair. For example you choose the Early Bird Special of $111 before the deadline and pay for it, but find that closer to the fair you wish to expand your booth to add another 8ft booth. Even if the current cost is higher, you still get your extra table for your original cost of the first one you purchased. Price freeze is just another way to help you save money and help the fair committee bring more services to the area. (Please note: If all booth spaces are sold at the time you decide to purchase additional space, we will be unable to accommodate your request.)
Early Bird Specials
Our Early Bird Specials this year:
An 8 ft table(about 8'X5' area total) $111 if postmarked and payment sent between Jan 1 -March 3, 2018
10'X10' booth $222 if postmarked and payment sent between Jan 1 -March 3, 2018
Food Booth inside is $122 if postmarked and payment sent between Jan 1 -March 3, 2018
Food truck -outside $111 if postmarked and payment sent between Jan 1 -March 3, 2018
______
An 8 ft table(about 8'X5' area total) $122 if postmarked and payment sent between March 4, 2018 – April 21, 2018
10'X10' booth $244 if postmarked and payment sent between March 4, 2018–April 21, 2018
Food Booth inside is $133 if postmarked and payment sent between March 4, 2018–April 21, 2018
Food truck -outside $122 if postmarked and payment sent between March 4, 2018– April 21, 2018
______
An 8 ft table(about 8'X5' area total) $144 if postmarked and payment sent between April 22-June 15, 2018
10'X10' booth $288 if postmarked and payment sent between April 22-June 15, 2018
Food Booth inside is $155 if postmarked and payment sent between April 22-June 15, 2018
Food truck -outside $144 if postmarked and payment sent between April 22-June 15, 2018
______
After June 15, 2017 FULL BOOTH FEES FOR 3 DAY EVENT
8 ft table (about 8X5 area total) $177
Two 8ft tables about an10X10 $300
Food Booth inside $188
Food Truck outside $177
(All vendors will receive 6 free admission tickets, total value of up to $30, to share with family and friends. If you need more than this, just let us know. We simply ask that you take no more than the number that you feel will actually be used.)
NEW!!!!The recipient will need to sign in each day to receive their free admission ticket and get their hand stamped.
This is the total cost for three vending days with NO EXTRA charge for electricity. (You are welcome to share your table with someone you know, but please let us know who they are, what they do, and their contact information, so that we can promote them, too!! You are responsible for collecting their share of the booth fee. They are responsible for obtaining their Springfield Business License!)
There is room for up to 100- 8ft booths in all. A n 8ft booth includes an 8 ft table and 2 chairs. (8X5). A 10 X 10 space can be set up table wise as you please. It is your responsibility to bring a table covering and the decor for your booth.
(There's no extra charge for the Kindred Souls' Social Hour. And we will have a fantastic entertaining event for your enjoyment! Please be supportive and make a voluntary donation! Everyone is invited to attend, including the general public.)
There are free presentation times available which will run throughout all three days. These presentations are FREE to the public, are intended to be for educational purposes, not advertising, and are 25 minutes each. These are available to natural healing providers who are participating in the Natural Healing Arts Fair or to other presenters chosen by the fair committee. Not all vendors will be able to give a presentation, due to limited availability. The fair committee will approve which topics will be accepted at this fair.
Presenters: Work hard on a catchy title for your presentations. This draws people in to learn more about your modality and increase your exposure to the people who are interested in finding your service or product. (Sometimes it is helpful to think of things to do that gives the audience a chance to participate.) Get these in as soon as possible so we can promote your presentation as early on as possible! I will start listing these presentations on our upcoming FaceBook page as we start receiving the info on the contracts! NEW: Presenters are responsible to send their presentation titles and descriptions to the fair committee in a timely manner. If there is no title listed on your contract you may lose your presentation time due to the high demand for these spots!
NOW is the time to sign up for a booth and for a presentation!!!! If you are even thinking about having a booth, please let us know ASAP as booths go quickly and there may be none available if you wait PLUS you can save NOW!
(After all booths and/or presentations are spoken for, we will create a waiting list. In the event of a cancellation, those on the waiting list will be contacted in the order their request was received.) (Please note: Reservations are considered confirmed only after payment is received in full.)
No call/No shows will terminate this contract.
There are no cash refunds for cancellations. Cancellations made prior to July 15th will receive a credit to a future fair. (No credits for cancellations made after July 15th- no exceptions.)
Please be respectful of other vendor's modalities.
VENDOR DONATION OF ITEM FOR RAFFLE. All vendors are encouraged to donate an item for a raffle. This is an excellent way to advertise your services and/or product. You can donate an item or a gift certificate for services or products. These will be raffled during the Fair.
If you would like to supply a bio for yourself and your booth mates to post on-line, please let me know!
Please add to your email account to make sure you receive all the updates as we send out our correspondences thru emails.
Please complete the following form (on page 1 & 2 of this attachment) and send it with your payment to the address provided below.
If you have any questions, concerns or special arrangements to request, you may call Emmale directly at 417-849-0109 or e-mail or Cookie directly at 417-631-5980 or e-mail .
Disclaimer: We, the Fair Committee, cannot be responsible for any lost merchandise and/or equipment. Building will be locked at night.
Thank you for your support and participation. We are excited to be working together with you to bring the largest variety of Natural Healing options and education to the Ozarks than ever before!!
Many Blessings of Love and Light!!!!!
Emmale and Cookie