Conestoga PTO Meeting Minutes

Conestoga PTO Meeting Minutes

Conestoga PTO Meeting Minutes

May 4, 2017

Meeting began at began 6:48 pm.

In attendance: Mrs. Baker, Abby Groff, Debbie Adams, Brandy Derr, Beth Horst, Bobbi Sue Heistand, Linda Kibedeaux, Emily Noll, Jenny Roberts, Shannon Brittain, Patty Aungst

Approval of Minutes- April Meeting Minutes approved

Treasurer's Report- See attachment

Student/Family Activities:

Recess running club at Marticville update- Emily Noll- Today was the last day- 25 laps earned a toe token. Mr. Schettler and Mr. Mattern’s classes ran the most laps. They had a popcorn party

Teacher Appreciation- Martic Elementary included our teachers with mailbox stuffers and a bagel and brownie breakfast. Pequea also included our teachers with mailbox stuffers, Evan's Candy, Beiler's donuts, and a hot dog luncheon. Marticville teachers had gummy bears, a brown bag breakfast and they will have a Subway luncheon Friday. All schools have generously included our teachers.

Garden Committee- Beth has schedules for Lancaster County Park field trip. The committee is meeting on Sunday at the Garden of the Senses to finalize plans. There are plenty of hands to manage the event. Teachers, aides, garden committee members, and park naturalists will be in attendance. Kindergarten and 1st grade and 2nd and 3rd grade will alternate programs in the morning. All students will eat lunch together and then have a group picture taken. Fourth, 5th, and 6th grades will alternate programs after lunch. Buses will depart from the park at 2:45. The district saved all the garden supplies from the “old” and they have selected a spot for the “new” garden. It was incorporated into the blueprints and they know where everything is going.The playground has been determined and the design is set.

Scholarship Update- Danielle Althouse was selected as the scholarship recipient. Congratulations to Danielle. Dr. Egan will present the scholarship at the high school awards ceremony. Eight students applied and one was not eligible because he or she did not meet the years at Conestoga requirement.

6th Grade Graduation update- All students have permission slips to attend. A bus will take the students and the 6th grade teachers from the school to the Conestoga pool. There have been no emails or concerns voiced to the committee. The party will end at

May Meeting Minutes Con’t

7:00 pm and there will be a sign out sheet for student pick up. They will stay within the $400 to $450 budget. The cost for the pool will only be for the manager to be in attendance. Two lifeguards are donating their time. A sign up genius will be created for food donations. Parents will be asked to bring the donations to graduation so the committee can have everything set up and ready when students arrive. Each student will receive a CD, a cinch bag with the school logo, a coupon for a free ice cream cone from Pine View Dairy, and a class picture that was taken during their filed trip. Committee members and spouses will chaperone and a few others will help as well,

Yearbook: Six extra yearbooks were purchased. They will be distributed the last week of school at Mrs. Baker's discretion. The contract was signed with the same company for next year. The early signing provided an 8 percent discount, free shipping, and a free time track sheet.

Olympic Days: Additional helpers are needed at Marticville on May 10th.


Sub Sale Fundraiser: Jenny Roberts-R&K Subs- 453 subs were sold at a profit of $2.50 per sub for a total of $1,132.50. 318 pretzel sandwiches were sold for a profit of $2.25 per sandwich for a total of $715. The total amount raised is $1,848.

Jake's Wayback Burgers fundraiser earned $152.68.

Stauffer's Rewards earned $201

The PTO will offer a BJ's Wholesale Club 15 month membership fundraiser in the next week or two. Flyers will be sent home with more information.

Old Business:

Conestoga Dedication Ceremony is scheduled on Sunday September 24th from 2 to 3 pm. There will be a ribbon cutting and the district provides catering. 5th graders will write essays about what it will be like to attend their last year of elementary school at the newly renovated school. They will be able to read their essay’s at the ceremony.

Committee chairs and co-chairs are needed for next year: Book fair, recess running club, and several others have no chairperson for next year

New Business:

Approval was given by Debbie Adams and Bobbi Sue Heistand for the current PTO officers to remain and complete the second year of their term.

May Meeting Minutes Con’t

Principal's Report-

The 6th grade field trip was a success. The kids enjoyed the coach bus and would like to see the time extended in the future. They felt like the time was too short to be able to see everything that is offered.

Mrs. Baker has some updated pictures of the school construction. Construction should finish around July 12th and teachers will be permitted to move in the first week of August if everything remains on schedule.

Mrs. Baker will send out questionnaires to teachers asking if there is anything that the other schools do that they would like to continue at Conestoga. Hospitality committee is providing lunch to teachers at the all school event on June 1st for teacher appreciation.


PTO will provide a $200 check to both Pequea and Martic PTO to help with the additional expenses of including our students in their events.

THANK YOU to all the Volunteers who helped to make this an enjoyable year for all of the teachers and students.

This was the last meeting of the school year. We hope everyone has a safe and fun summer. We are excited to return home to our brand new school in the fall!

Meeting adjourned at 7:55 pm.

Minutes respectfully submitted by Dee Greenawalt, Secretary, Conestoga PTO.

***Addendum: Correction: 5/12/17- There is an error in the amount of money that is listed as the budgeted amount for the 6th grade graduation. It was reported by a committee representative at the meeting that the committee will stay within the budgeted amount of $400-$450. The PTO budget is $400. The Executive Board will not contribute any amount exceeding $400.