College Planning Council Agenda

College Planning Council Agenda

DRAFT Minutes

February 23, 2012

Winter Park Campus, Room 242

Council Members and Staff Present: Alys Arceneaux, Donna Deitrick, Kurt Ewen, Jean Marie Führman, Bob Gessner, Keith Houck, Helene Loiselle, Noelia Maldonado, John McFarland, Jessica Morales, Joshua Murdock, Jerry Reed, David Sutton, and Joan Tiller

Council Guests: Michele McArdle, Kristeen Christian, Laura Dunlap, Damion Hammock, and Chara Young

Council Members and Staff Absent: Diane Dalrymple, Sherri Dixon, Regina Falconer, Dale Husbands, Sean Jennings, Sonya Joseph, Jackie Lasch, Rob McCaffrey, Ruth Prather, Joyce Romano, and Bill White

Welcome and Introductions

Co-chairs Joan Tiller and Jean Marie Führman welcomed Council members.

Action Item: Minutes of November 10, 2011 Meeting

Co-chair Joan Tiller presented the minutes from the meeting of November 10, 2011, and the Council approved the minutes by consensus.

College Planning Council Roster 2012-13

Joan provided the Council with a tentative College Planning Council 2012-13 Roster. The Council was asked to review the names of exiting members, and to provide assistancein assigning new members to the Council. Additional changes to the roster include the permanent addition of all Campus Presidents, as well as a new Career Staff representative position.

Quarterly Financial Report

Keith Houck gave an update on the Quarterly Financial Report. Student enrollment increased by 1.5% versus the projected 4%; however, finances at the college are still in good standing. It was also noted that the college is expecting news about additional state funding within four to six weeks. The purchase of additional land and the continued construction of Building 4 at Osceola Campus are well underway.

Planning for Big Meeting

Kurt Ewen led the discussion on Valencia’s upcoming Eleventh reaffirmation with SACS. A Compliance Certification Team will be responsible for formulating the college’s initial response to the Principles of Accreditation and collecting supporting documentation. The team began their work this past January when they participated in a SACS orientation event in Atlanta, and they are expected to conclude their work by March of 2013. An initial site visit by the Vice President of SACS, Dr. Nuria M. Cuevas, is scheduled for June of this year. The compliance team will present tentative plans at this year’s Big Meeting in preparation for the site visit. A dedicated webpage will be developed to provide information as the college progresses throughout the reaffirmation period.

Report on Governance Review

Michele McArdle, from the Collaborative Governance Review team, provided a final update and recommendationsin response to the review. Key final recommendations include creating an orientation process for new Council members, providing a dedicated staff support for all Governance Councils, and developing a plan with Faculty Council to address the issue of continuity with its work. The governance team will work closely with all Governance Councils in the new fiscal year to begin implementation of the final recommendations of the team. Immediate changes include ensuring Council meetings are held in rooms, times, and locations that are conductive to engaging faculty and staff.

Internal Communications

Chara Young, from the offices of Organizational Development, presented the Council with an update on the college’s internal communication web pages. A snapshot of The Juice, The Grove, andthe Supervisors Segment was given to the Council for review. Overall, internal communications has improved, with The Grove generating more than 67,000 page views since it launched on August of 2011. However, it was noted that faculty site visits to either The Juice or The Grove stood at 32%. In an effort to improve those numbers, the college will launch a new online faculty newsletter with content that will be of more interest to faculty.

Learning Activity

The learning activity was rescheduled for the next CPC meeting in April.

Next Meeting Date and Time

The next CPC meeting is scheduled for April 26, 2011, Osceola Campus, Room 1-219B, 2:30 p.m. - 5:00 p.m. The Council was reminded that the April meeting will be the last CPC meeting of the 2011-12 year. A small celebration will be held at the end of the meeting to recognize exiting members and their contributions.