COLD ASHBY PLAYING FIELDS ASSOCIATION - Minutes of Monthly Meeting Held on Tuesday 22Thjuly2014

COLD ASHBY PLAYING FIELDS ASSOCIATION - Minutes of monthly meeting held on Tuesday 22thJuly2014

Present: Fay Brown, Neil Harpham, Mike Berry, Roger Miller, Colin Ritchie, Rod Bailey, Claire McElfatrick
Apologies: Fiona Taylor Alex Taylor, Rose Dempsey, Ruth Sleigh, Chris Murphy, Tony Wycherley
Special Item: Neil to compose script to answer the following items (send to Ruth)
Before that RW needs to understand
1)Any restrictions on sale
2)Process of sale
3)Any restrictions on usage
4)Valuation by surveyor (“red book” = independent valuation)
Matters Arising and Confirmation of Minutes: Minutes of June meeting were accepted.
Chairman’s Report
BeeTee alarms are chasing up payment, will raise cheque this evening
Secretary’s Report
Treasurer’s report
Credits
Invoice issued to Crick £64
Invoice passed to Fay (Anglian Water) £70.96
Debts
BeeTee alarms £95.47
Ruth padlock £13.99
Rose (Gala) £21.00
Ruth (Gala) £47.50
Carla (Gala) £37.62
Mike (Gala) £16.70(ice cream) , £2.00(firelighter),£71.46 (meat), £7.45 (veggie) Tot £97.61
Claire (Gala) £45 (Bouncy Castle)
Mike (DVD Film Budapest) £9.99
Roger (Petrol) £25
Mower shop £177.63 + £59.40
(Mike to present £49.99 invoice for BBQ at next meeting)
Bank a/c’s as at 22/7
£4425.83 current a/c
£5494.17 high Interest a/c
£9,609.32 Playground a/c. ALL IN FAVOUR OF ACCEPTING THE ACCOUNTS.
Income June 2014 £ / Expenditure June 2014 £
F Club / 12.00 / Electric B Gas / 102.47
Pav hire –Oliver / 36.00 / Cleaning 6 mths / 200.15
Interest / 0.55 / Electric B gas / 125.52
CAPC play area donation / 565.00 / R Sleigh Film Night / 11.44
Crick Colts inv54 / 80.00 / M berry event notice / 21.00
Crick Colts inv55 / 80.00 / Claire Mc gala / 89.88
C Ritchie gala / 28.00
R Miller Petrol / 25.00
E-On Bowls club / 41.46
TOTAL / £ 773.55 / TOTAL / £ 644.92
Bowls
Nothing.
Cricket
No Rep
Football
Nothing.
Tennis
No Rep
Multiplay
Children’s Play Area and Mowing Rota
Roger noted that few rota slots have been missed. Mie reported that D Sellers had been to mow, but it had been cut already
Fay to send mike details of Sign makers. Mike to then get estimate of cost for promotional sign
Fund raising continues well. Lottery fund should be paying-in £10K this week. Final £4-5K from Northants Community Foundation should see the project fully funded.
Colin to arrange meeting with contractor to discuss commercial model (Mike and Neil)
Rod attended playground safety awareness meeting. He can now train others to perform Weekly/ Monthly reviews
Sports Field
Pump house door need replacing. Rod to estimate, Neil to ask Ram Renovations to quote
Raybell have been given the order to re-surface entrance Neil to raise at PC
Pavilion and Fire Safety Checks Emergency lighting checked
Fund Raising and Lottery
Next film nights – 29th July Grand Budapest Hotel
9th Sept Wolf of Wall Street
October Saving Mr Banks
Committee decided to let the MPLC licence auto-renew
AOB
Nothing.
Date of next meeting Tuesday 26th Aug 2014
Periodic Items / Recurring Items
Bench/seat for children’s play area / Jan/Feb bi-annual – Mower service (2016)
Potential use of table tennis table / Feb – Review charges and fees
Solar heating / March - prepare request for PC precept for play area
New major projects to consider: / April – Calculate Bowls rent based on RPI (due 1/10)
a) Pavilion refurb: seating/redecoration/glasswasher/
hand-dryers/lighting/bigger film screen/honours
boards; / May annu May - contact Hollowell re volunteering
b) Right to Build Funding for community facility / June
Moveable goal posts / July

Film licence renewal
Fireworks order for max (20%) discount

Skimming of artex ceiling / August

Insurance (premium due 1st Oct)
Consider change of elec supply (due to renew in Sep)

October – firework plans + RA for Insurer 14 days prior. Order items early.

Signed: Dated:

CAPFA registered charity 282455. Committee members: Mike Berry (Chair) Roger Miller (Vice-Chair) Ruth Sleigh (Secretary) Rose Dempsey (Treasurer) Chris Murphy Fiona Taylor Alex Taylor Fay Brown Rod Bailey Colin Ritchie Neil Harpham Tony Wycherley