Club/House Council Information

EVENT REQUEST FORM

All fields must be filled in. Failure to do so may result in your event not being approved. For questions please contact Alicia Romkey at . This form must also be filled out when applying for a fundraising opportunity in the Axe Lounge.

Club/House Council Information

Name of Club/House Council
President
Event Organizer(s)
Event Organizer(s) Contact Information (address, phone, e-mail. Student number)
Secondary Contact

Event Information

Event Date:
WET/DRY, WET, DRY EVENT,
Fundraiser: YES or No / Funds raised will go to ______
______.
Location of Event
Anticipated Number of Attendees
Formal Event / Yes or No
Start Time
End Time
Cost of Admission
Sober Attendee’s (Names and student Numbers, contact info)
Music Provided by:
Theme Requested:
Sponsor / Yes or No If Yes who:

Pre Event Checklist

DONE / TO DO:
Location Approval
If Wet or Wet/dry event sober delegate names
(1 sober per 75 attendees) MacKeen and Michener Events
Music
Food for Attendees
Poster Approval / Yes or No
Liquor License requested (two weeks required) / Yes or No
Drink Special Theme Request
Decorations / Yes or No
Event Wavier form signed and passing in
Review Event Set up with Building Manger (1 week prior)
ASU Door Staff for Ticket Sales / Yes or No
Hydration Station/Mock Cocktail Request

Payment Information

Billing Address
Contact regarding Billing questions
E-mail address

Day of Event Check List

Done / To Do
Set up Food
Clean up crew arranged
Issues reported to Building Manager/Bar Manager
Arranged time for decorations
Allocated where door sales go
Set up Coat Check (only available in MacKeen Room)

*A follow up meeting may be requested. Follow up meetings are at the discretion of management

*event form and waiver must be passed in one week before the event

* The waiver form will be reviewed an provided at the first event meeting

Acadia Students Union

ASU Event Contract

I ______agree to the policies and procedures listed below on behalf of______and understand that failure to follow ASU Event policy procedure could result in suspension of room privileges.

____I agree to provide one sober representative for every 75 people at my event who will be onsite during the entire duration of the event. One sober representative must be a member of the planning committee;

____ I agree that all sober representatives will be present from the beginning to the end of the event;

____ I agree to provide an adequate amount of food for the guests of my event as determined by the Building Services and Events Manager;

____ I agree to meet with the Building Services and Events Manager at least one week prior to my event;

____ I understand that any damages caused during the event will be the responsibility of the party holding the event unless an individual is determined;

___ I agree to pay any costs associated with the rental no more the 30days following the event;

___ I agree to have any advertising material, including but limited to posters, Facebook, and Twitter postings approved by the Building Services and Events Manager

Date: ______

Name (print):______

Signature:______

Building Services and Events Manager Signature:______

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