1
DRAFT/UNADOPTED
MINUTES OF THE CHRISHALL ANNUAL PARISH COUNCIL MEETING
Held on Tuesday, 2nd May 2017 at 8.00pm in the
South Hall, New Village Hall, Crawley End, Chrishall.
PRESENT: Cllr Tom Jackson (chairman), Cllr Steven Parish, Cllr Ian Pitfield, Cllr David Thomas, Cllr Jane Holloway, Cllr Derek Ailes, Cllr Tracy Slade, Cllr Stephen Foote
.
Clerk: Belinda Irons
PUBLIC:0
17.78Election of Chairman:
PROPOSAL: That Chrishall Parish Council herewith agree to appoint Cllr Tom Jackson as Chairman for the next year. PROPOSED: Cllr Ailes, seconded Cllr Pitfield. AGREED AND RESOLVED UNANIMOUSLY.
17.79Signing of Chairman’s Declaration of Office: Cllr Jackson signed the declaration at the meeting.
17.80Apologies for absence: Cllr John Kay
17.81Other absences: Members absent without offering apologies none.
17.82Declaration of Members Interests:(disclosable pecuniary/pecuniary/non-pecuniary)
Cllr JacksonFinance:Clerk’s salarypecuniary
Cllr HollowayChrishall Primary School Governornon-pecuniary
Planning: Broad Green Cottage: personal
17.83Minutes of Previous Meetings:4thApril 2017.
PROPOSAL: That Chrishall Parish Council herewith agrees the Minutes of the meeting held on the 4thApril are a true and correct record of the meeting. PROPOSED: Cllr Parish, seconded Cllr Pitfield. AGREED AND RESOLVED UNANIMOUSLY. The Chairman signed the minutes at the meeting
The Chairman changed the running order of the meeting:
17.98Youth Club: Cllr Slade:
Cllr Slade reported that sports equipment which had been donated by Uttlesford District Council had been collected and was being stored temporarily in the pavilion. Additional equipment will be available in the near future. A permanent store is required for the equipment.
Uttlesford District Council has advised that a grant is available for £3,000 (three thousand pounds) provided the Parish Council can match fund the sum. The Chairman advised that use of the building and volunteer time can be used to match fund. Further information will be sought and a match funding document will be produced.
The Chairman recommended that a number of adult volunteers are needed to ensure at least two adults are present at every event. This ensures the safety of both children and adults.
The Clerk will seek advice from the Essex Boys & Girls Clubs regarding insurance, CRB checks, and any other requirements which are necessary.
Cllr Slade left the meeting at 8.25pm
17.84Public Discussion: limited to 15 minutes: no comments received.
17.85Planning:
UTT/17/1001/HHF
UTT/17/1002/LB
Broad Green Cottage Broad Green
Proposed demolition of existing lean-to extension and erection of single storey extension and single storey infill extension: no objection
UTT/17/1144/HHF
Phoenix Cottage, Crawley End
Single storey extensions to front & rear of dwelling: no objection
UTT/17/0515/FULThe Brand Pavilion
Section 73A Retrospective application for change of use of building to include community use, sport and recreation. Internal alterations to include the formation of smaller rooms including a parish office/community information centre
Councillors discussed the letter of objection from Clarke Smith Partnership on behalf of some of the near neighbours at length and in detail.
Cllr Foote made presentation on behalf of near neighbours. Cllr Ailes explained the legal situation. There has been one letter of objection, and one letter of support.
The Chairman recommended that users are asked to use the Palmers Lane access whenever practical.
The Parish Council awaits the decision by the Planning Authority.
17.86Finance
Finance Summary: Balance Brought Forward:£36,407.08 Plus Income £0.00 Less Feb Payment £655.43
(less ring fenced £2,550.00
(Burial deposit £50)
(Robert Reed Hall £2,500)
Total available to Council £35,701.65
Year End & Audit: update:
The Clerk has circulated the income and expenditure spreadsheets by email to all Councillors for consideration.
The accounts will be taken to the internal auditor, Mrs Jayne Rowe, by next week for assessment and report. The yearend document will be presented to the June meeting.
17.87Essex County Council: school transport issue: this item is on hold until the Essex County Council elections have been completed.
17.88Chrishall Halls:update
Licences and agreements: Cllr Derek Ailes
The pre-school lease has been reviewed by Tees Law.
The land transfer has been completed on Jigneys Meadow.
Robert Reed Hall: documentation is with Land Registry.
Village Hall car park: footway outside driveway pot holes: 2505353
17.89Jigneys Meadow, pavilion & play area:update
Hastoe Housing Association. Update
Official opening 3.7.17 10am
Pavilion:
Extension of use and building regs: update: decision by UDC awaited.
Maintenance update
Pavilion: official openingSunday 30th April 2017: cancelled.
Rename: Brand pavilion: application submitted to UDC
Application for a post code has been made.
New doors: ordered
Phone & broadband connection: in process
Electricity: contract: agreed.
Tables & Chairs: purchased.
Soft furnishings and decoration: in process
Cleaning: the Clerk will monitor.
Access to Jigneys Meadow from houses: update:
The new access road has been installed from Palmers Lane to the Parish Council gate. The area between the gate and the mown part of Jigneys Meadow is very uneven and needs to be levelled. A suitable surface needs to be installed to enable pedestrians and vehicles ease of use. Following discussion, it was agreed that Councillors will hold a site meeting on Thursday 4th May to discuss the best options.
PROPOSAL: That Chrishall Parish Council herewith agrees to install suitable surfacing south of the entrance gate from Palmers Lane to ensure ease of access for all users to a maximum of £2,500 (two thousand five hundred pounds) PROPOSED: Cllr Jackson, seconded Cllr Ailes. AGREED AND RESOLVED UNANIMOUSLY.
Play area: £5,500 total
Grants£2,000Brand Trust
£1,000Cllr R Chambers, UDC
A quote has been received from Broadmead Leisure and Sovereign Play. A quote is awaited from Playdale.
Wet pour subsidence: Playdale to investigate: an engineer is scheduled to carry out investigation in the week beginning 8th May.
17.90Highways issues:
Cambs County C:A505: discussion with CCC to improve safety:
Chief Executive has requested a safety audit
Cllr Holloway left the meeting at 9.35pm
Church Road:drain blocked: scheduled for major works
Reported: 2500491
Dark & Park Lane:Suggestion to obtain road planings and a local farmer has offered to distribute free of charge, with the assistance of volunteers.
Palmers Lanepothole opposite school exit: re-reported 2500488
Abrams LaneProtected verge signs 2455490:
Added to Highways Rangers list
Pot holes: 2500498
Royston Road bridge over brook: Rights of Way: completion: Mar 17.
The Clerk will write to the Chief Executive to establish when the works will be carried out. ACTION: CLERK
B1039road signs: incorrect: the Clerk will write to Essex County Council to support a change in the signage. ACTION: CLERK
17.91Superfast Broadband: update:
The Clerk received an email from Gigaclear which is shown below in the interests of providing dated information:
27thMarch2017Dear Resident,
Important update on the Gigaclear fibre broadband rollout.
We would like to keep you informed about the progress we have been making with the build of your new fibre network.
We are currently working on a revised network design for your area and will be publishing a rollout schedule shortly.
We understand there has been some concern within the community, regarding the rollout of your ultrafast fibre broadband service. We apologise and canassure you that we have not been idle.The good news is we are committed to building a new ultrafast fibre broadband network to your area starting shortly, having overcome some technical and operational hurdles.
Youwill receiveanother update once we have finalised the details. In the mean timeyou can check the status of the build using our postcode checker here -; this reflects the build dates in your area.
Yours sincerely,
The Gigaclear Team
Contact Us:
Tel: 01865 591131 | Email: | Web:
Gigaclear plc, Windrush Court, Abingdon Business Park, Abingdon, Oxfordshire, OX14 1SY. Reg. No. 7476617
17.92Speed, parking and traffic calming:
Cllr Pitfield reported that the working party had struggled to find a comprehensive solution to this issue. However, a draft letter has been produced which recommended a school/pupil initiative which may persuade parents to park in the Red Cow car park.
The Chairman commented that the Parish Council could liaise with Essex County Council to obtain sufficient road planings to lay a suitable surface in the Red Cow car park. The Parish Council cannot finance such initiatives, and it cannot provide funds directly to schools.
17.93Policing in Chrishall: the Conservative candidate for Essex County Council has not provided a contact at Saffron Walden. The Clerk will seek to make contact. ACTION: CLERK
17.94Ponds: management: Cllr Parish has cut back vegetation around Chambers Pond, cleared rubbish from in and around the pond, and has further works planned.
17.95Tree & shrub planting: A vote of thanks was extended to Cllr Foote who has cared for the trees and shrubs. A further vote of thanks was extended to Mrs Bicknell who is the Eco Squad leader at Chrishall Primary School, and the Eco Squad children for planting half of the trees and shrubs in the border of Langford Drive. The school will ensure that they are watered and cared for as they grow. The remaining trees and shrubs will be planted in suitable locations.
17.96Public byways: proposal to restrict access: ongoing.
17.97Annual Parish Meeting: agenda items: the Clerk will request attendance from various organisations.
17.99Correspondence: none.
17.100Date of next Parish Council Meeting: Tuesday
6th June4th July
5th September3rdOctober7thNovember
Annual Parish Meeting:Tuesday 16th May
Meeting closed at 10.20pm
Chairman’s signature...... 6th June 2017.