Cancer Council of the PacificIslands

Cancer Council of the Pacific Islands Meeting

University of Hawaii – John A. Burns School of Medicine

Honolulu, Hawaii

October 20-24, 2013

Version 13 - Agenda

Participants: CCC Program Coordinators and at least one other CCPI member per jurisdiction

Sunday, October 20, 2013

University of Hawai‘i MEB 304

Lunch on own

12:20p Taxi pick-up from Ramada Plaza Hotellobby to JABSOM

12:45p-1:00p Welcome and Meeting Overview(Taitano, Palafox, B-Lum)

  • Introductions
  • Meeting overview/agenda review & discuss goals of meeting

1:00p-1:30pCCPI Business Meeting(voting to be deferred until Wednesday; no quorum)

  • Call to order / Roll call
  • Review minutes from March 2013meeting
  • Standing items
  • Budget & Fiscal items report update (Buenconsejo-Lum)
  • Next CCPI Meeting (Spring 2014)
  • Discussion on dates and location; Joint w/ Registrars
  • CCPI Business Meeting adjournment

1:35p-2:15p “Population Health and Health Equity” (Palafox)

2:15p-3:30p Feedback on Social Determinants of Health Curriculum (Nitta, Notetakers: Navasca, Maya Uemoto)

3:45pTaxi pick-up from JABSOM

Dinner on own

Monday, October 21, 2013

JABSOM MEB 304 &302

7:45a Taxi pickup from Ramada Plaza Hotel

8:00a-8:20aBreakfast @ Room 304

8:20a-8:30a Welcome and Meeting Overview(Taitano, Palafox, B-Lum)

  • Introductions
  • Meeting overview/agenda review & discuss goals of meeting

8:30a–11:15aRegional HPV-CC prevention project & Cervical Cancer Screening Guidelines (Buenconsejo-Lum with CDC Susan White, Mona Saraiya, et al by phone, Angela Sy, Brenda Hernandez (UHCC/HTR))

CALL-IN INFORMATION: USA866-705-1960

PASSCODE INFORMATION:
Participant Pass code: 6940738

  • Recap of regional survey, results and cervical cancer incidence (Buenconsejo-Lum) 45 min
  • Alignment of CCC workplans for cervical cancer screening (Susan White & Quanza Brooks-Griffin) (20 min)
  • Discussion of September 9-10, 2013 Expert Working Group on Cervical Cancer Screening in the USAPI and Puerto Rico and development of WHO Guidelines (30-45 min, including WHO Guidelines) (Saraiya)
  • Minimum regional indicators & alignment of CCC workplans for cervical cancer screening (45 min)
  • Discussion of Next steps – regional and jurisdiction (10 min)
  • BCCEDP funded - ?education, training, TA needed to improve screening rates and/or jurisdiction-wide data (BCCEDP, MCH, FP, private)
  • RMI and FSM – steps/TA needed to improve screening rates, data (MCH, FP, cancer program), CC guideline implementation
  • All – centralized reporting for all cervical cancer screening, ensure accuracy (no duplicates, over- or under-reporting), common reporting elements across all programs (BCCEDP, MCH, FP, VIA)

Note takers: Dioreme, Tressa, Janos

11:15-12:15p Regional Registry / Cancer Surveillance in the USAPI (Buenconsejo-Lum, Torris, Vicki Nelson (CDC), Brenda Hernandez (UHCC/HTR), Michael Green (UHCC/HTR))

CALL-IN INFORMATION: USA866-705-1960

PASSCODE INFORMATION:
Participant Pass code: 6940738

  • Cancer Incidence and mortality in the USAPI (B-Lum) (40 min)
  • Barriers to quality data / data use
  • Documentation of cause of death in chart vs. death certificates
  • HPV associated cancer & Pre-cancer (CIN3, VIN3, AIN3) (Hernandez)
  • Online Death Certification training – DVDs distribution, Pre-post Test (5 min)
  • Updates and Spring 2014 Training plans (Torris, Green, Vicki Nelson CDC) (15 min)
  • ½ day overlap w/ CCPI on Data Usage and reporting (B-Lum)
  • Notetakers: Dioreme, Tricia

12:15p-12:50p Lunch on own

1:00a-1:30p Pacific CEED update (Daye, Nitta, Palafox)

Notetakers: Janos, Dioreme

1:35p-4:30p NCD Surveillance (Mark Durand, Lee Buenconsejo-Lum, Bill Gallo CDC, by phone Loren Cadena CDC, Susan White CDC

CALL-IN INFORMATION: USA866-705-1960

PASSCODE INFORMATION:
Participant Pass code: 6940738

  • Describe important principles of NCD Surveillance (Durand)
  • Use of surveillance data
  • Standard indicators and data definitions
  • Contrast between clinical and surveillance registries
  • Describe the similarities and differences between important NCD-related health indicator sets such as the WHO Surveillance Framework, Healthy People 2020, PIHOA NCD Core Surveillance Framework, USAPI Cancer Registry, individual USAPI jurisdiction NCD indicator sets (Durand)
  • Discuss opportunities (and pitfalls) at the jurisdiction level of various NCD surveillance-related activities in the region including: (Durand/B-Lum)
  • SAMHSA-financed State Epidemiology Outcome workgroups
  • CDC NCD Surveillance Working Group (Cadena)
  • PIHOA NCD Surveillance Planning and Coordination activities
  • PPHSN-linked Epi-Tech training modules development & delivery
  • SPC-led feasibility study for post-graduate epidemiology fellowship (FETP) development
  • Pacific Monitoring Alliance for NCD Action (MANA)
  • Discuss a status update in the fight against NCDs in the USAPI (Durand)
  • Discussion:Opportunities for better alignment of CCC / NCD surveillance with other Regional efforts
  • Considerations / impact on CCPI and HLC – how is this all supposed to work?

Notetakers: Janos, Dioreme, Tricia, Tressa

4:30p-5:00p Proceeding on the RCCC Plan –Intro and instructions for tomorrow(B-Lum)

5:15p Taxi pick-up from JABSOM (Dinner on own)

Tuesday, October 22, 2013

JABSOM MEB 301am & 314pm, 315 (Auditorium)

7:30aTaxi pickup from Ramada Plaza Hotel

7:40-8:05aBreakfast at Room 301

8:15a-12:30pImplementation of Regional CCC Plan:

8:15 – 8:45a Objectives & Outcomes of Small workgroups (room 301): (B-Lum)

9:00 – 12:30p Small workgroups:

  • Room 301 Prevention Group (Facilitators: Navasca, Robinett)
  • Next steps SDH curriculum
  • Prep for Joint CCPI/PPFTI mtg re: tobacco policies, common messaging
  • Room 301 Screening / Early Detection Group (Facilitators: Buenconsejo-Lum, Diaz)
  • Feedback on NCD (clinical) Screening Assessment
  • Revision of regional CC indicator(s), suggested language for common PPO for CCC plans
  • Room 315Treatment Group (Facilitators: Palafox, Nitta, Santos)
  • Feedback on Palliative Care Curriculum (for clinicians) revisions (both Tx and Survivorship workgroups)
  • Feedback on revised Treatment assessment (Tx group only)
  • Room 315 Quality of Life / Survivorship Group (Facilitators: Torris, Koijane)
  • Feedback on Palliative Care Curriculum (for clinicians) revisions (both Tx and Survivorship workgroups)
  • Begin developing palliative care policy assessment
  • Room 301 Evaluation/Data (Facilitators: Sy, Baksa))
  • Feedback /development on Evaluation Assessment (of jurisdiction CCC, BCC, Registry)
  • Regional CCC Partnership assessment – modifications? timeline

12:30-1:30pLunch on own

1:30p-2:00p Palliative care efforts in USAPI(Kabua, Zabala, Taitano, Koijane, et al) (30 min)

Notetakers: Janos, Dioreme

2:00pmJoint CCPI-Hawaii CCC Program & Coalition Meeting

  • Follow-up on collaborations and resource sharing
  • Screening bill, patient navigation, interpreters, addressing obesity
  • Notetakers: Janos, Dioreme, Tricia, ?Tressa, Ryan

5:30-7:00pmPartnership Dinner @ Kulia Grill, JABSOM

7:45pmTaxi pick-up to Ramada Plaza

Wednesday, October 23, 2013

JABSOM MEB 301

7:15a Taxi pickup from Ramada Plaza Hotel

7:25-7:50a Breakfast at Room 301

8:00a-8:30aCCPI Business Meeting

  • Call to order / Roll call
  • Review and approve minutes from March 2013 meeting
  • Standing items
  • Budget & Fiscal items report update (Buenconsejo-Lum)
  • Next CCPI Meeting (Spring 2014)
  • Discussion on dates and location; Joint w/ Registrars
  • NACDD Cancer Council (Tofaeono)
  • CCPI Business Meeting adjournment
  • Notetaker: Janos

8:30a-9:45pImplementation of Regional CCC Plan: Small/Large workgroups

  • Continuation of small group work from Tuesday AM (30min)
  • Large group recap and next steps (45 min)
  • Notetakers: Janos, Dioreme

9:45a-10:45aRegional Coordination: PIHOA, NCD Roadmap & HLC update

  • Major PIHOA (non-surveillance) updates (Epp, Chutaro)
  • Performance Management
  • PBMA (Garstang, Jonas, others), PCDC ((Taitano, PCDC rep/participant in FSM, RMI training); Zabala, others)updates
  • Status of HLC / Communication plan (Tofaeono, Epp) Moving forward
  • Notetakers: Janos, Dioreme

10:45a-11:45a USAPI NCD Policy Toolkit (Nitta, Navasca)

  • Status and feedback
  • Notetakers: Ashlyn, Janos

11:45-12:20pLunch on own @ Kulia Grill

12:30-5:00pJOINT MEETING WITH PACIFIC PARTNERSHIPS FOR TOBACCO FREE ISLANDS

Facilitator: Hali Robinett, Laura Hamasaka, Janos Baksa

Resource persons: Mary Beth Welton (CDC)

Notetakers: Dioreme, Ashlyn, Ryan

12:30-1:45p large group:

Introductions

Review of the USAPI Commitment #1-4 (Tobacco) (PIHOA) and WHO Multisectoral action for tobacco control (?Lawrence Alam) (20-25 min)

Introduction of the HLC communications policy (10 minutes: Va’a)

PPTFI key strategies/priorities and status (15 min: Becky)

CCPI key strategies/priorities/status (strategies relevant to tobacco) and prelim thoughts re areas for collaboration (15 min: Rose)

Decide upon 4 main priorities for WG 1 to consider

1:45-3:15p small groups (3):

WG1 developing a shared action plan (Decide on 2 priorities out of 4, then break up into smaller groups)

WG1a discuss 1 of the priorities (Laura)

WG1b discuss the other priority (Hali)

WG2 communication/collaboration between PPTFI and CCPI; HLC (Janos)

3:15-3:45p large group:

checking in: sharing from small groups / feedback from other groups - are we on the right track?

3:45-4:15p small groups (3):

WG1a discuss sustainability of priority 1 (Laura)

WG1b discusssustainability of priority 2 (Hali)

WG2 discuss sustainability of communication/collaboration between PPTFI and CCPI (Janos)

4:15-5:00p large group:

report back, discussion, decisions re: shared action planning

next steps

group photo

Large group decides / accepts the two priorities and sustainability.

5:00-5:15Adjourn CCPI meeting(Dr. Taitano)

5:30pmTaxi pick-up to Ramada Plaza

Dinner on Own

Thursday, October 24, 2013

University of Hawai‘i

JABSOM MEB 304

Toll Free Number
USA866-705-1960tel:866-705-1960
PASSCODE INFORMATION:
Leader Pass code: 3968659
Participant Pass code: 6940738

FSM CCC / CCPI MEMBERS ONLY

8:45a Taxi pick-up from Ramada Plaza Hotel lobby to JABSOM

9:00a-3:30p FSM CCC meeting

Facilitators: Dr. Lee Buenconsejo-Lum, Janos Baksa

Outside resource: Susan White (Polycom)

  • Communication:
  • General review of the communication processes / obligations
  • Communication barrier assessment (what is working and what is not, and why not)
  • Open discussionabout possible solutions / system updates
  • Evaluation and reporting
  • Overview of the evaluation and reporting processes
  • CDC goals & Recap of obligations
  • Current evaluation and reporting system analysis:
  • What is working, and what is troublesome?
  • Open brainstorming session on possible upgrades, solutions
  • Rewriting PPO’s
  • Obesity and Tobacco situation assessment (short oral introduction / state)
  • Updated Action Plans (In what state are they?)
  • Current trends / findings – translating the numbers into trends
  • PIHOA + WHO information (Indicator alignment to Regional Plans)

3:45 Taxi pick-up JABSOM to Ramada Plaza Hotel

Dinner on own

c/o Pacific Regional Comprehensive Cancer Control Program * Dept. of Family Medicine and Community Health * JohnA.BurnsSchool of Medicine,

University of Hawaii * 677 Ala Moana Blvd, Suite 815, Honolulu, HI96813 * phone: (808) 692-0854 * facsimile: (808) 586-3099

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