Boost! Project Co-Ordinator Job Details

BOOST! PROJECT CO-ORDINATOR JOB DETAILS

Job Title: Boost! Project Co-ordinator

Supervised by: Chief Executive

Accountable to: Board of Trustees

Responsible for: Possible project volunteersand admin staff

Job purpose: To co-ordinate the Boost! project which involves matching skilled professional volunteers with voluntary and community sector organisations in need of support

1)JOB DESCRIPTION

Key responsibilities:

Project management / overview

To continue to develop and manage the Boost! projectwhich matches skilled professional volunteers with organisations in need of support

Maintain and develop regular communications with project partners
To help develop and be responsible for the management of the project budget
To promote and market the service, together with project partners
To take primary responsibility for ensuring that all project targets are met and to ensure that adequate monitoring and evaluation systems are in place
To regularly report to project partners and the Volunteer Bristol Board of Trustees on progress towards targets
Occasional management of volunteers and staff associated with the project

Day-to-day management of Boost! project

Promotion and marketing of Boost! Project to both potential volunteers and host organisations. This may include:writing copy for website, articles, news releases and social media; liaison with the media; managing the production of leaflets, etc.
To produce and deliver occasional presentations to relevant groups
To help organise and participate in promotional events as necessary
Screening, registering and assessing potential volunteers and host organisations
Matching organisations with suitable volunteers including organising and attending introductory meetings
Ongoing monitoring and evaluation of ‘matches’
Encourage and support organisations to observe best practice in volunteer management
Providing support to both parties in the event of difficulties
Keeping appropriate electronic and hard-copy records of communications
Regular liaison with our project partners within the Support Hub at Voscur
Ensuring that high standards of customer service are maintained by staff and volunteers
Be responsible for management of volunteers and paid staff should this become necessary
To ensure that the project adheres to Volunteer Bristol’s policies and procedures, including equal opportunities, quality standards and health and safety legislation.

Other responsibilities

To contribute to the ongoing development of Volunteer Bristol
To contribute to grant applications and other fundraising or income generation initiatives
To contribute to Volunteer Bristol’s strategic planning, and marketing strategy
To help promote the work of Volunteer Bristol
To adhere to and help to develop Volunteer Bristol’s policies and procedures
Liaise with local voluntary, community and statutory organisations as necessary
Liaise and network with Volunteer Centres, Volunteering England and other local, regional and national bodies as necessary
To undertake professional development/training to meet developing requirements and to maintain necessary skills and knowledge to carry out the duties as specified
Any other duties appropriate to the grade of the post

2)PERSON SPECIFICATION

Essential:

A track record of successfully managing projects, including monitoring and evaluation
A strong understanding of volunteer management and best practice
Experience of managing volunteers and understanding their motivations and needs
Experience of working within (or closely with) small voluntary and community sector groups, and an understanding of the challenges they are currently facing
Proven negotiation skills
The ability to work independently without close supervision
Excellent communication skills, both written and verbal, with the ability to communicate effectively with a wide range of different people
A strong networker, with experience of developing inter-organisational relationships and partnerships
Excellent organisational and record-keeping skills
Budget monitoring experience and experience of reporting to funders
Proven ability to work flexibly as part of a small team
Excellent IT skills, including use of Microsoft Office packages

Desirable:

Experience of advising other organisations on volunteer management best practice
Experience of assessing people’s skills and experience as part of the recruitment process
Good presentation skills and experience of speaking to groups
Marketing experience or qualification