Amy's “13th Anniversary” Slumber Party
February 26 & 27th 2016
The Doubletree Hotel-Carrier Circle
EARLY BIRD REGISTRATION – NO LONGER AVAILABLE
Must have payment, application, and contract in by
3/6/15 for 1ST RIGHT OF REFUSAL AND PRICING
$475 Includes FREE Program Inclusion
NO LONGER AVAILABLE
Must have payment, application, and contract in by
10/31/15 for REGULAR registration
$525 + $50 (for Program Inclusion-Optional)
Must have payment, application, and contract in by
01/22/16 for LATE registration
$575 + $50 (for Program Inclusion-Optional)
2016 Booth Vendor Application
Please return completed vendor form along with payment by to Cumulus Syracuse. Forms of payment accepted are checks made out to Cumulus Syracuse or MasterCard/Visa.
Vendors will be accepted on a first come first serve basis until booth space is sold out.
IF YOU ARE SERVING OR SAMPLING NON PACKAGED FOOD PRODCUTS, YOU MUST GET A ONE DAY TEMPORARY PERMIT THROUGHT THE HEALTH DEPT. CALL 315-435-6607. THEY WILL BE ON SITE TO CHECK PERMITS AT THE EVENT.
Business Name:______
Contact Person:______
Address:______
Phone: Business ( )______Home ( )______Fax: ( )______
E-Mail: ______
New York State Sales Tax Number (if applicable):______
Website Address: www.______
(there will be a link to your website from the Ted & Amy page of the 93Q website-93Q.com)
If you do not have a website, what it the contact number you would like listed on the Ted & Amy website? (___)______
Have you participated in past Amy’s Slumber Parties? YES___ NO___
If YES, would you like the same location if available? ___ If not, where would you prefer to be located? ______
Explain in detail exactly what you will be doing at your booth: ______
Will you be paying the extra $50 fee to be put in the Amy’s Slumber Party Program? You will receive a full page ad in the program that will be given to every Slumber Party guest. YES___ NO___ (Note: EARLY BIRDS GET FREE PROGRAM INCLUSION)
*All artwork must be submitted by February 05, 2016 to Janice Cole at . Artwork must be 8 ½” x 5 ½” and be in .jpg .psd or .pdf format. If artwork is not received by February 05, 2016, you will forfeit the $50 fee and not be included in the program.
List and describe all products or services that will be sold, sampled, demonstrated, or displayed, along with pricing. (Attach separate sheet if needed):
*Note: if selling products like jewelry, please include the price range (ex. $5-$150).
How many staff will you have on site PER NIGHT?______
How many entry bracelets will you need PER NIGHT? ______
*Note: All workers must have entry bracelets to go in and out of all Slumber Party areas.
Do you need electricity? YES___ NO___
How many outlets?______How many amps needed per outlet?______
What will you be plugging into the outlets?: ______
Do you need access to water? YES___ NO___
Reason?______
*Note: There is not water available in the vending/service rooms. If you need water, we will put your booth as close to running water as we can.
Would you like to have a pre-registration space in the Champlain Room 4-7pm for your services? YES___ NO___
*Note: This area is separate from your booth. You will need to provide a person to pre-register the girls for services such as massage, haircuts, etc. This way you can have them booked and paid beforehand.
1 (one) 8 foot skirted table and 2 chairs will be provided. *YOU MUST PROVIDE ALL OTHER TABLES,CHAIRS, BACKDROPS, ETC FOR YOUR AREA. *SOME AREAS OF THE SHOW HAVE BACKDROPS TO MAKE THE FLOW OF THE SHOW GO BETTER. BUT THE MAJORITY DO NOT. THIS IS IMPORTANT FOR YOU TO KNOW IF YOU NEED TO HANG BANNERS OR SIGNS BEHIND YOU. YOU CAN CALL JANICE AT 315-472-0200 X231 TO SEE IF YOUR BOOTH WILL HAVE A BACKDROP. OTHERWISE, YOU WILL HAVE TO PROVIDE YOUR OWN. NO SIGNS OR BANNERS ARE ALLOWED TO BE HUNG ON THE HOTEL WALLS.
If you would like to rent additional tables, chairs, backdrops, lighting, etc., call Tracy at Northeast Decorating 315-471-9989.
Would you like to rent a hotel room at the $110 rate for the evening?
YES___NO___
If yes…which day? Friday 2/26 ___ Saturday 2/27 ___
*Checking yes will guarantee you a room at the Doubletree Hotel for the night of the Slumber Party (1 King Size Bed). Your business name, contact person, and phone number will be given to the Doubletree Hotel booking office. You must call the Doubletree Hotel to pay for your room by January 22, 2016 (at the discounted rate of $115). After that, your room may be given to another vendor on the waiting list. When you call, tell them that you are on the Amy’s Slumber Party Vendor Room Reserve List.
NOTE: There are limited number of rooms available. They will be booked on a first come first serve basis. You will be called by a 93Q staff member if the rooms are already filled. There is a NO CANCELLATION policy on these rooms.
*INFORMATION PACKETS WILL BE MAILED OUT IN EARLY FEBRUARY INFORMING ALL VENDORS OF SET UP TIMES, TEAR DOWN TIMES, AND ALL PERTINENT INFORMATION REGARDING THE SHOW.
______/______/______/______/_____
Client Date Cumulus Media Syracuse Date
All programs are subject to availability and final approval by the Cumulus Syracuse.
The information and concepts set forth in this presentation are proprietary.
Their use is contingent upon a written agreement between Cumulus Syracuse and its client(s).
Likewise, they may not be copied, reproduced or otherwise divulged to any third party
without the express written permission of the Cumulus Syracuse.
Cumulus Syracuse 1064 James Street, Syracuse, New York 13203
315-472-0200 fax: 315-472-1146
INDEMNIFICATION AGREEMENT
Vendors/Exhibitors
The individual or entity named below (“Vendor”) hereby agrees that it will not hold liable radio station(s) WNTQ, Cumulus Media Inc., its subsidiaries, affiliates, members, directors, officers, employees and agents (the “Cumulus Parties”) for any loss, injury or damage to Vendor’s property or the Vendor’s employees, representatives or agents, due to fire, theft, accidents, or any cause whatsoever that may arise or occur in connection with Vendor’s participation in the “Amy’s Slumber Party 2016” event being held on February 26 and February 27, 2016 at The Doubletree Hotel, Carrier Circle, East Syracuse (the “Event”).
Vendor hereby covenants and agrees to indemnify and hold the Cumulus Parties harmless from and against any and all claims, liabilities, losses and costs (including reasonable attorneys’ fees) arising from or in connection with Vendor’s participation in the Event (meaning, without limitation, Vendor’s acts and omissions or the acts or omissions of Vendor’s employees, affiliates or representatives) and any products and services provided by Vendor in connection with the Event.
Vendor shall carry and maintain in full force and effect during the Event: (i) general commercial liability insurance (including liquor liability coverage, if serving alcoholic beverages) in the amount of $1,000,000 per occurrence, $2,000,000 in the aggregate; (ii) automobile insurance for all owned, non-owned and hired vehicles; and (iii) workers’ compensation insurance, as required by law. Vendor agrees to provide Cumulus with a certificate of insurance evidencing the coverages required hereunder and naming the Cumulus Parties as additional insureds.
Vendor:
Signed By:
Name, Title:
Date:
CUMULUS MEDIA INC. AND ITS SUBSIDIARIES
CLIENT INFORMATION SHEET
*** CASH-IN-ADVANCE CLIENTS ONLY ***
MARKET: Syracuse NY
Legal Name:
Trade Name:
Check one:
__ Corporation
__ Partnership
__ Limited Liability Company
__ Sole Proprietorship
__ Government
__ Non-Profit
Address:
City / State / Zip:
Phone: Fax:
Email: Website:
I hereby certify that the information contained herein is complete and accurate.
I have reviewed Cumulus’s Standard Terms and Conditions attached hereto as may be modified by Cumulus from
time to time. I hereby acknowledge and agree that such Standard Terms and Conditions shall apply to all my advertising
purchase orders with Cumulus.
AUTHORIZED SIGNATURE: ______DATE:______
PRINT NAME: ______TITLE:______
CREDIT CARD AUTORIZATION FORM
Station/Market: SYRACUSE Salesperson:
Customer/Business Name and Acct # ______
Transaction Date: ______Transaction Amount: ______
Credit Card Type: Visa - Master - Discover – Amex
Expiration Date: ______
Card Number: ______(16 digits 15digits for Amex)
CVV2/CID Number: ______(3 digits or 4 digits for Amex)
Card Holder’s Name (as it appears on credit card):
Name: ______Phone:______Email:______
Card Holder’s Billing Address (as it appears on card holder’s credit card statement):
Street 1: ______
Street 2: ______
City: ______State:______Zip Code: ______
Purchasing Card Customers Only:
Customer or Accounting Code: ______
Customer Authorization and Signature
By signing this authorization, I authorize Cumulus to charge my credit card in the amount of the total shown above. If the company is unable to process my payment, I will be responsible for an alternate payment arrangement and any late fees which result.
By signing this authorization, I acknowledge that I have read and agree to all of the above and all information given is complete and accurate.
______
Cardholder’s Signature Title Date
Business Office Use Only:
______Approval/Declined Code
RELEASE OF LIABILITY
I ______acting as an agent for ______
Accept all responsibilities for materials placed in meeting rooms and left over night at the Doubletree by Hilton Syracuse. As the DoubleTree by Hilton Syracuse will not be supervising client’s materials. The Doubletree by Hilton Syracuse is released of any liability associated with the client’s materials.
SIGNED______DATE______
Guest Name
NAME OF EVENT______
SIGNED______DATE______
DoubleTree by Hilton Syracuse Manager