BEP Notice of Meeting - Template

BEP Notice of Meeting - Template

QA35 Appendix 2 Template 4

University of BathNotice of Meeting

Faculty/School of XXXXXXReserved Business

Departmentof/forYY

Meeting:Board of Examiners for Programmes (BEP) Finalist students

Semester XX (Academic Year) Undergraduate / Postgraduate Programmes

Date and Time: DATE, TIME

Venue:BUILDING, ROOM

Notes regarding confidentiality

The University has identified seven categories of information which it will not routinely publish under the Freedom of Information Act. The following agenda items contain information about living individuals (including, but not limited to, members of staff, students or research subjects), the processing of which is covered by the Data Protection Act 2018.

Matters discussed and recommendations made during this meeting should be regarded as confidential and should not be revealed to students prior to the formal release of results.

AGENDA

1.0 / Introduction
1.1 / Apologies, confirmation of quorum and welcome
1.2 / Declaration of possible conflicts of interest
1.3
1.4 / Chair’s Action and Report
Any initial comments from external examiner on standards
2.0 / Recommendations from Boards of Examiners for Units and Individual Mitigating Circumstance Panels
2.1 / To receive the recommendations and unit results from the Boards of Examiners for Units for Semester 1 and 2, including details of any units to which scaling has been applied.
2.2 / To note confirmation from the Board of Examiners for Units that all assessments were carried out according to University Regulations and the expectations of the Quality Assurance Code of Practice.
2.3 / To note receipt of the decisions and recommendations of the Individual Mitigating Circumstances Panel held on xx.
3.0 / Consideration of results
To consider results for all students on the following programmes of study
Programme title
Year of Study/Part ?/Stage ?
Programme title
Year of Study/Part ?/Stage ?
3.1 / Consideration of Students with Mitigation
To consider action that might be taken for those candidates for whom valid mitigating circumstances have been identified.
3.2 / Consideration of students where the Board decision may differ from the suggested NFAAR outcome
3.3 / To recommend to Board of Studies i) the award of degrees to or ii) other outcomes, as appropriate,for students on the programmes of study under consideration.
4.0 / Report of the External Examiner(s)
To consider a verbal report on the quality and standard of the programme from the External Examiner(s), and to discuss the programme overall, including standards and future developments,
5.0 / The award of prizes
To consider the award of prizes.
6.0 / Any Other Business

Members of this Board of Examiners for Programmes are expected to attend. Unavoidable absence must be first approved by the Head of Department.

Please contact [name], Secretary to this Board of Examiners for Programmes, with queries.

Papers for circulation prior to the meeting of the Board of Examiners for Programmes:

  • Full membership list for Board of Examiners for Programmes, as approved by Board of Studies
  • IMC report (for the Chair and Director of Studies only)

Papers for circulation at the meeting of the Board of Examiners for Programmes:

  • BEP reports
  • Minutes from previous BEPs/Sub-Programme Boards
  • Relevant NFAARand IMCA appendices give specific links here…..
  • Report from any external examiners unable to attend the meeting

BEP Notice of meeting
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