ARC-PA Multi Campus Program Validation Site Visit (Main Campus Site)

ARC-PA Multi Campus Program Validation Site Visit (main campus site)

Enter Program Name and Site Visit Dates

Page 1

RECOMMENDED[1]Site Visit Schedule TemplateValidation Visit

Multi Campus Program

(To be completed by the program and given to site visit team members)

January 2014

NOTE: Content below is to show detail that should be provided to the members of the site visit team for each event and is the preferred sequence for the visit, depending on the nuances involved in coordinating the sessions for the main and distant campus/es. Changes should be made in consultation with the site visit team chair.

This template is best reviewed in conjunction with Site Visit Protocol, the Site Visit Session Rationale that provides a description and rationale for each session of the visit, and the Organizing Materials document. Those documents are also available on the ARC-PA web site, Continuing Section.

NOTE: Sessions held concurrently should be held via the same video/ teleconference mechanism (if applicable) used within the program for class sessions with all campuses.

The Program Director must consult with the site visit team chair before final scheduling occurs. This is best handled when the team chair has a copy of the proposed schedule.
SPECIAL NOTE:
The application submitted by the program to the ARC-PA office is considered the program's application of record. It is one component of the official program record used by the commission throughout the accreditation review process. Site visitors have been instructed not to accept any new or revised application materials from the program at the time of the visit. If, during the process of the visit, the site visitors suggest additional information or materials be submitted to the ARC-PA office, these materials should be sent with the program’s response to observations.

Paper copies of each document and the specific web address for each document available on the web that support the program’s compliance with the Standards must be readily available for site visitors at the time of the site visit and as requested by the commission.
Complete web addresses for web pages designed in support of compliance with the Standards must be readily available for site visitors at the time of the site visit and as requested by the commission.
Paper copies of each course syllabus supporting compliance must be readily available for site visitors at the time of the site visit and as requested by the commission.
Paper copies of ALL signed agreements with other entities providing didactic or supervised clinical practice experiences must be readily available for site visitors at the time of the site visit and as requested by the commission.
Source documents for data summaries and analysis within application and appendices must be readily available for site visitors at the time of the site visit and as requested by the commission.
Data and activities presented in ARC-PA TEMPLATES and program-designed graphic presentations must be verifiable. Documents and materials in support of entries must be available for review during the site visit and as requested by the commission.

Enter university name

Enter program name

MAIN CAMPUS

ARC-PA Site Visit Schedule

Enter dates (month, days, year)

Evaluators:Enter name of team chair

Enter name of evaulator

Select date

Arrive: Enter name of airport and city

Visitor #1: Enter flight #

Visitor #2: Enter flight #

Car rentals: Enter car rental information

Hotel: Enter hotelEnter program name

Enter street addressEnter street address

Enter city, state, zipEnter city, state, zip

Phone: Enter phone #Phone: Enter phone #

Fax: Enter fax #Fax: Click here to enter text.

PD Cell Phone: Enter cell #

PD home phone: Enter home #

Hotel Confirmation # Enter CFs#

Day One

Select date

7:30 AMTRANSPORT TO PA PROGRAM OFFICES

Enter name of person providing transportation

7:45 AMMEETING with PROGRAM DIRECTOR

Room: Enter room #

Enter name and title of program director

8:15 AMREVIEW OF DOCUMENTS AND RECORDS

Room: Enter room #

9:45 AMDISCUSSION OF THE SUBMITTED APPENDIX 13 (Self-Study Report) including process, outcomes, analysis, modifications, and plans

(Must include individuals identified by the program to meet the Standards definition for principal faculty Individual(s) responsible Didactic and Clinical phases of the program)

(should occur concurrently with distant campus/es team(s))

Room: Enter room #

Enter name and title of Program Director

Enter name and title of Medical Director

Enter name and title, principal faculty

Enter name and title, ProgramData Manager (such an individual typically is not included in this meeting but should be available to teamIF part of the program)

11:30 AMBreak

12:15 PMLUNCHEON: team EXECUTIVE session

1:15 PMREVIEW AND CLARIFICATION OF THE APPLICATION AND APPENDICES

(Must include individuals identified by the program to meet the Standards definition for principal faculty Individual(s) responsible Didactic and Clinical phases of the program)

(may occur concurrently with distant campus/es, depending upon configuration of program and site visit chair’s discussion with program director)

Room: Enter room #

Enter name and title of Program Director

Enter name and title of Medical Director

Enter name and title, principal faculty

2:30 PMMEETING WITH STUDENTS – CLASS of Enter year (clinical)

Room: Enter room #

Enter nameEnter name

3:30 PMBREAK

3:45 PMMEETING WITH STUDENTS – CLASS of Enter year (didactic)

Room: Enter room #

Enter nameEnter name

5:00 PM BRIEF MEETING WITH PROGRAM DIRECTOR, to plan for the next day and request materials that may not have been available or found (may occur concurrently with distant campus/es, depending upon configuration of program and site visit chair’s discussion with program director)

5:30 PMADJOURN

Day two

Select date (this template does not include traveling to clinical sites)

7:30 AMTRANSPORT TO PA PROGRAM

Enter name of person providing transportation

7:45 AMBrief meeting with Program Director regarding schedule for day, needed materials

Room: Enter room #

8:15 AMMEETING WITH KEY SENIOR INSTITUTIONAL OFFICIALS (preferred day and time for this meeting; ARC-PA acknowledges this may need to occur at different time/day depending on availability of officials) (may occur concurrently with distant campus/es, depending upon configuration of program and site visit chair’s discussion with program director)

Room: Enter room #

Enter name and title of president/provost

Enter name and title of any others included

9:15 AMINTERVIEWS / CONFERENCE CALLS WITH TWO OR THREE CLINICAL PHASE FACULTY

Enter names, practice type/rotations involved, city and state

10:15 AMBreak

10:30 AMBRIEF MEETING WITH DIRECTOR, FACULTY & STAFF (as requested by team) for final clarification of questions (may occur concurrently with distant campus/es, depending upon configuration of program and site visit chair’s discussion with program director)

Room: Enter room #

11:00 AMREVIEW OF RECORDS/DOCUMENTS continues

Room: Enter room #

12:15 PMLUNCH FOR TEAM AND PREPARATION OF REPORT

(program director should be available if needed by team)

1:30 PMTeam meets with program faculty to close visit

1:45 PMTeam Departs

ARC-PA Multi Campus Program Validation Site Visit (distant campus site)

Insert program name and dates

Page 1

Enter university name

Enter program name

DISTANT CAMPUS

ARC-PA Site Visit Schedule

Enter dates (month, days, year)

Evaluators:Enter name of team chair

Enter name of evaulator

Select date

Arrive: Enter name of airport and city

Visitor #1: Enter flight #

Visitor #2: Enter flight #

Car rentals: Enter car rental information

Hotel: Enter hotelEnter program name

Enter street addressEnter street address

Enter city, state, zipEnter city, state, zip

Phone: Enter phone #Phone: Enter phone #

Fax: Enter fax #Fax: Click here to enter text.

PD Cell Phone: Enter cell #

PD home phone: Enter home #

Hotel Confirmation # Enter CFs#

Day One

Select date

7:30 AMTRANSPORT TO PA PROGRAM OFFICES

Enter name of person providing transportation

7:45 AMMEETING with PROGRAM DIRECTOR (should occur concurrently with main campus)

Room: Enter room #

Enter name and title of program director

8:15 AMREVIEW OF DOCUMENTS AND RECORDS

Room: Enter room #

9:45 AMDISCUSSION OF THE SUBMITTED APPENDIX 13 (Self-Study Report) including process, outcomes, analysis, modifications, and plans

(Must include individuals identified by the program to meet the Standards definition for principal faculty Individual(s) responsible Didactic and Clinical phases of the program)

(should occur concurrently with main campus)

Room: Enter room #

Enter name and title of Program Director

Enter name and title of Medical Director

Enter name and title, principal faculty

Enter name and title, Program/Data Manager (such an individual typically is not included in this meeting but should be available to teamIF part of the program)

11:30 AMBreak

12:15 PMLUNCHEON: team EXECUTIVE session

1:15 PMREVIEW AND CLARIFICATION OF THE APPLICATION AND APPENDICES

(Must include individuals identified by the program to meet the Standards definition for principal faculty Individual(s) responsible Didactic and Clinical phases of the program)

(May occur concurrently with main campus, depending upon configuration of program and site visit chair’s discussion with program director)

Room: Enter room #

Enter name and title of Program Director

Enter name and title of Medical Director

Enter name and title, principal faculty

(Alternately this may be used for discussions with members of the instructional faculty depending upon the newness of the distant campus site, the configuration of program and site visit chair’s discussion with program director)

Room: Enter room #

Enter name and title, Course Name, e.g. Pathophysiology

Enter name and title, Course Name

Enter name and title, Assistant Professor (via phone)

2:30 PMMEETING WITH STUDENTS – CLASS of Enter year (clinical)

Room: Enter room #

Enter nameEnter name

3:30 PMBREAK

3:45 PMMEETING WITH STUDENTS – CLASS of Enter year (didactic)

Room: Enter room #

Enter nameEnter name

5:00 PM BRIEF MEETING WITH PROGRAM DIRECTOR, to plan for the next day and request materials that may not have been available or found (may occur concurrently with main campus, depending upon configuration of program and site visit chair’s discussion with program director)

5:30 PMADJOURN

Day Two

Select date (this template does not include traveling to clinical sites)

7:30 AMTRANSPORT TO PA PROGRAM

Enter name of person providing transportation

7:45 AMBrief meeting with Program Director regarding schedule for day, needed materials

Room: Enter room #

8:15 AMMEETING WITH KEY SENIOR INSTITUTIONAL OFFICIALS (preferred day and time for this meeting; ARC-PA acknowledges this may need to occur at different time/day depending on availability of officials) (may occur concurrently with main campus, depending upon configuration of program and site visit chair’s discussion with program director)

Room: Enter room #

Enter name and title of president/provost

Enter name and title of any others included

9:15 AMINTERVIEWS / CONFERENCE CALLS WITH TWO OR THREE CLINICAL PHASE FACULTY

Enter names, practice type/rotations involved, city and state

10:15 AMBreak

10:30 AMBRIEF MEETING WITH DIRECTOR, FACULTY & STAFF (as requested by team) for final clarification of questions (may occur concurrently with main campus, depending upon configuration of program and site visit chair’s discussion with program director)

Room: Enter room #

11:00 AMREVIEW OF RECORDS/DOCUMENTS continues

Room: Enter room #

12:15 PMLUNCH FOR TEAM AND PREPARATION OF REPORT

(program director should be available if needed by team)

1:30 PMTeam meets with program faculty to close visit

1:45 PMTeam Departs

[1]This recommended agenda may be altered by programs only if approved by the site visit team chair.