Advanced Centre for Treatment, Research and Education in Cancer

1

ADVANCED CENTRE FOR TREATMENT, RESEARCH AND EDUCATION IN CANCER

TATA MEMORIAL CENTRE

Sector-22, Kharghar, Navi Mumbai – 410210

e-mail-

022-27405000

ANNUAL CONTRACT FOR PROVIDING PEST – CONTROL

SERVICES AT ACTREC FOR THE PERIOD 2017-2019

1. Sale of tender form 03/05/2017to19 /05/2017 from 10 am to 5 pm (Monday to Friday)

(Can be downloaded from website also,

1. Submission of tender by 19/05/2017upto 1.00 pm
2. Technical bid opening on 19/05/2017 at 3.00 pm

ADVANCED CENTRE FOR TREATMENT, RESEARCH AND EDUCATION IN CANCER

TATA MEMORIAL CENTRE

Sector-22, Kharghar, Navi Mumbai – 410210

e-mail-

022-27405000

TENDER DOCUMENTS

1. Notice for invitation of Tender

1. Tender acceptance undertaking (to be filled by Tenderer)

1. Instructions to the Tenderer

1. Technical Bid : Tender Application Form

1. General & Special Terms and Conditions

1. Part – I : Technical Bid (to be filled and signed by the Tenderer)

1. Part – II : Financial Bid : Schedule of quantities to be filled in by Tenderer

1. Note with seal and signature (to be filled in by Tenderer)

1. Solvency certificate to be issued by the Bankers.

1. Disclosure of existing customers to whom supply of services made available in India with regard to hospitals and research institutions.

1. Agreement to be executed by the Tenderer

ADVANCED CENTRE FOR TREATMENT, RESEARCH AND EDUCATION IN CANCER

TATA MEMORIAL CENTRE

Sector-22, Kharghar, Navi Mumbai – 410210

e-mail-

022-27405000

Ref. No. TMC / ACTREC / PC / ADMN /689/ 2017 Date: 04th May, 2017

NOTICE FOR INVITATION OF TENDER

Sealed Quotations in two bid system – Technical and Financial – are invited from competent, authorized agencies duly registered with Income Tax (PAN / TAN), EPF & ESIC Authorities, CEC for Service Tax, Salves/VAT Authorities valid certification for pest control work/ job to be carried out at hospitals and research laboratories at ACTREC, Kharghar, Navi Mumbai-410210.

The Jr. Admin Officer (EM) may be contacted between 10.00 am to 5.00 pm (Monday to Friday) during authorized period for further clarifications, if any.

1. Tender documents may be obtained from the Cashier of the Centre on payment of Rs.300/- in cash or Demand Draft drawn in favourof “TMC - ACTREC” or it can be downloaded from website : and tender cost of Rs.300/-to be paid by Demand Draft drawn in favour of “TMC-ACTREC” attaching with the technical bid.

1. The sealed quotations are to be submitted separately (1) for Technical Bid and (2) for Financial Bid in a sealed envelope duly super scribed “Pest ControlServices” on or before19th May, 2017 by 1.00 p.m. The Technical Bid having EMD will be separated and opened on the same day at 3.00 p.m. by the committee. The bidders may like to be present at the time of opening of Technical Bid which will be liable to be rejected if without EMD/Tender Cost.

1. The right of rejection of any or all the tenders without assigning any reason thereof has been reserved by the Centre. The right of acceptance of tender in full or part also reserves with the Centre.

Director

ACTREC

Tender Acceptance Undertaking

(To be submitted on letterhead of tender)

To,

The Director,

Advanced Centre for Treatment, Research & Education in Cancer

Tata Memorial Centre

Kharghar, Navi Mumbai-410210.

Tender Ref No. :Ref.No. TMC / ACTREC /PC/ ADMN /689 / 2017 Date: 04th May, 2017

Name of work: Pest Control Services at ACTREC for the two years 01/07/2017 to 30/06/2019 (extendableFor one year subject to the satisfactory performance of the contract if mutually agreed)

Sir,

I / We have read the conditions from the tender including general / special conditions and hereby agree to abide by the said conditions. I / We also agree to keep this tender open for acceptance for a period of 90 (ninety days) days from the date of opening. I / We will be liable for forfeiture of my / our “SECURITY DEPOSIT” to Tata Memorial Centre, ACTREC, in case I / We could not execute the awarded work. I / We will execute the work as per the rates quoted in the attached schedule for the entire period of contract and are bound to undertake work within 1 week from the date of issue of letter of award.

A sum of Rs.7500/- is forwarded as Earnest Money Deposit in the form of DD / Bank’s PO / Cash through Receipt No.______dated______. The full value of the Earnest Money Deposit shall stand forfeited if –

i)I / We do not execute the contract in a stipulated time.

ii)I / We do not commence the work within the specified time after issue of the letter or do not at all execute the work.

Till formal agreement is prepared and executed, acceptance of this tender shall constitute as binding contract between us subjected to modifications, as may be mutually agreed between us.

Signature of tenderer with stamp

Name

Address

INSTRUCTIONS TO BIDDERS

Bidders are requested to take note of the following instructions while filling the Tender form for submission of Technical and Commercial offer:

1. The bidder should ensure that the technical bid complete in all respects should be sealed in a separate cover and commercial / price bid should be sealed in separate cover and both the envelopes should be kept and sealed in a suitable size cover which should be super scribed tender number and name a copy of the receipt has to be attached with the technical bids if EMD and Tender Cost is paid in cash to cashier of the institute.
2. For due performance of obligations under the contract, the successful tenderer shall have to deposit of security deposit of 7.5% of total contract value by Demand Draft or by way of Bank Guarantee infavour of Director, ACTREC with the absolute right. Such security deposit shall be free of interest which will be refunded after the expiry of the contract or its termination, as the case may be after adjustment of all the dues of the Centre or damages of any kind, if any.
3. The tenderer should read the General & Special Terms and Conditions and note of the Centre and give their acceptance to that effect.
4. The tender should be duly filled in all respects and signed. The tenderer should quote in figures as well as in words the amount quoted by him. Alteration, if any, should be attested by the tenderer with his full signature, otherwise the tender shall be treated as invalid tender. The tenderer should duly sign the entire tender documents personally.
5. The tenderer should ensure that the amounts are written in such a way that interpolation is not possible. No blank space should be left.
6. Compliance report on technical bids be clear. If tenderer not quoted or put dash (-) or ‘NA’ then it will be presumed that quoted price includes those item cost.
7. Failure to fulfill any of the conditions given above shall render the tender for rejection.
8. The Director, ACTREC does not bind himself to accept the lowest or any tender and reserves the right of accepting the whole or any part of the tender and the tenderer shall be bound to accept and perform the same at the rates quoted.
9. The bidder should be having a legal entity either of individual/partners or a body corporate which may sue or may be sued.
10. The bidder should be competent enough to deal with the work of the tendered item / services technically and financially and should have adequate man-power (Skilled/semi-skilled/unskilled & Technical) required for managing the awarded work.
11. The bidder should be able to submit the solvency certificate from the authorized bankers.
12. The bidder should have necessary license under the prevailing laws of the land in India at Mumbai and competent to undertake import and export process of material and services.
13. The bidder should have tax payment capability by producing 3 years I.T.R’S as and when asked for in addition to PAN and TAN Number.
14. The bidder should provide Service tax No. and License No. as may be required for providing the services and material to be used for managing the work.
15. Experienced bidder should attach certificate of their past experience in support of their capability in the field of dealing with the services tendered.
16. The successor / heirs in office will be responsible for the liabilities created by the bidder in respect to the manpower, services etc. offered by bidder.
17. The bidder will be solely responsible for the activities if found fraudulent for cheating or swindling the money by way of advance payment or breach of terms and conditions.
18. The bidder will be responsible by abiding itself by the national law including rules relating to manpower, services etc. offered by the bidder.
19. The bidders will be under obligation to intimate to Institute in advance about the assistance to be extended by the Institute without involvement of expenditure or at the cost of the bidder in connection with the process of erection installation and commissioning or providing services.
20. The bidders is also advised to ensure that the all Commercial offer and the Technical offer papers are signed by the authorized person and rubber stamp should be put wherever asked for. If required a committee may like to visits the areas of working sites of the bidders for assessing the technical suitability and capability.
21. The offers should be submitted within the scheduled time limits and delay if any occurred in submission on account of any reason, whatsoever, shall not be condoned and such delayed offers received late shall be liable for rejection.
22. The bidders or his authorized representative will be entitled to participate in the tender opening process to take note of the proceedings of disclosure.
23. The bidders may contract Jr. Administrative Officer on telephone No.022-27405019 relating to any of the services published in Tender Notice.
24. The Director, ACTREC reserves the right of cancellation, adding, reducing, modifying or deferring the tender in total or partially without assigning any reason thereof and claim in this behalf in any way shall not be tenable for compensation in one way or the other. In such case the bidder will be refunded with the earnest money deposit without any payment of interest.
25. Offers of financial bids will be evaluated based on lowest offer.

Certified that I have read the above instructions carefully and taken note of them.

Signature

Name of authorized person for bidder with seal

Date:

ADVANCED CENTRE FOR TREATMENT, RESEARCH AND EDUCATION IN CANCER

TATA MEMORIAL CENTRE

Sector-22, Kharghar, Navi Mumbai – 410210

e-mail-

022-27405000

Part-I

TENDER APPLICATION FORM

Ref. No. TMC / ACTREC /PC/ ADMN /689/2017 Date: 04th May, 2017

1. Registration no.

1. Registration no.

1. Registration no.

1. Registration no.

1. Existing services along with the names of the organizations

1. Past services along with the names of the organizations

Certified that the above information is correct and true to the best of my knowledge and belief. Nothing has been concealed, false or fabricated and in case any information is found incorrect. I, the under signatory will be personally responsible for the same for and behalf of bidder.

Signature

Nameof authorized person for bidder with seal

Date:

GENERAL AND SPECIAL TERMS AND CONDITIONS

(Please read the following instructions carefully and give acceptance for the same at the end)

1. GENERAL INSTRUCTIONS

1. The tenderer submitting tender would be deemed to have considered and accepted all the terms and conditions of contract. No verbal or written enquiries will be entertained in respect of acceptance or rejection of the tender.

1. The Centre reserves the right to cancel or reject in full or part any or all tenders received.

1. Any action on the part of the tenderer to influence any officer of the Centre or canvassing in any form shall make the tender liable for rejection.

1. The contract will be for a period of two years initially, which can be extended for one more year on satisfactory performance of the previous year of the contract. ACTREC may renew / extend the contract to such further period(s), as it may deem proper, having regard to the quality and manner of the contractor’s performance. However, it shall be with consent / written request by the contractor in this regard.

1. All works will be executed as per detailed specifications at ACTREC, Navi Mumbai and as directed by an officer / official nominated by the Director.

1. The quantities indicated are purely tentative and likely to vary on either side up to any limit.

1. Time is the essence of this contract. In case the contractor fails in fulfilling the obligations fully in time, ACTREC shall have the absolute right to take up the work at Contractor’s cost and risk and recover any and all such expenses from the amounts due to the Contractor including Security Deposit. The Centre shall have right to impose a penalty commensurate with the fault and if any, shall be deducted from the bill.

1. A fine of Rs. = 500/- can be levied by ACTREC in case of deficiency/poor performance of the contract.

1. The Contractor will be required to bring all tools and plants and material and labour required for proper completion of work.

1. The Contractor shall abide by all laws and regulations and statutory obligations in force from time to time and shall indemnify the ACTREC from any claims in this regard.

1. The Contractor will be required to post skilled manpower as may be needed to supervise and guide the workers – skilled, semi-skilled as well as unskilled for proper completion of the work as per directions of the Officer nominated by Director of the Centre to administer the contract.

1. Period of contract:- The period of contract will be initially for two years from 1st July, 2017 to 30th June, 2019 (extendable for one year subject to satisfactory performance of the contract, the rate can be reviewed after two years if mutually agreed).

1. All letters posted through postal authorities (P&T) to Contractor on the address given by him will be considered to have been delivered in time.

1. If at any stage, it is found that the work is not being executed as per detailed specifications and special conditions as per contract, it will be the duty of the Contractor to remove all such workers from the work site and make them good. The entire cost so incurred shall be borne by the Contractor. The detailed specifications, special conditions are part of this contract.

1. In case if any building is constructed and established during the currency of contract and Pest Control Work is required to be done. The center will pay additional cost, which is mutually agreed.

1. If it is observed at any stage that the quality of work is not satisfactory, the contract / work order as a whole will be terminated and security deposit will be forfeited. The Contractor will have no claims whatsoever on ACTREC.

1. In case it is found at a later date that the work done is of inferior quality and proper action was not taken at the time of execution of the work, the Contractor shall remain liable to pay compensation to the Centre for inferior works as determined by the Centre and in case all payments have been made to the Contractor for this work, this amount will be deducted from any sum due to the Contractor on any other work within the Centre.

1. Agencies Hiring/Companies/Units registered under NSIC/KVIC, or any other authority designated by the MSME, Govt. of India are entitled for exemption from payment of EMD /tenders fee etc. upto monetary limits specified in the NSIC certificate subject to registration certificate being valid as on date of quotation. Bidder must enclose copy and proof thereof.

1. Water and electricity required for the work may be used free of cost from ACTREC after obtaining written approval from the Administration.

1. Contractor will be fully responsible for any accident or mishaps involving workers engaged by the Contractor and the Contractor would pay claims made on this part. The Contractor shall indemnify the ACTREC from any claims arising out of accidents, disabilities of any nature or death arising out of provisions under law, or any other nature in respect of all workers engaged by the Contractor.

1. The Contractor shall identify the personnel to be deployed exclusively for the work under contract.

1. The Contractor shall abide by all laws and regulations and statutory obligations in force from time to time and shall indemnify the ACTREC from any claims in this regard. It will be the sole responsibility of the Contractor to abide by the provisions of the following acts as to the workers engaged by him for performance of this contract :

(a)Employment of Children Act

(b)Workmen Compensation Act

(c)Employment of Labour / Contract Labour Act

(d)Industrial Employment Act

(e)Contract Labour Abolition and Regulation Act 1970

(f)Minimum Wages Act

(g)Employee Provident Fund Act

(h)Any other act or legislation which may govern the nature of the contract.