101.4CONTINUING EDUCATION REQUIREMENTS (Approved 10-1-90)
School board members are not required to accumulate continuing education points beyond the policy requirement. However, board members are encouraged to accumulate an average of ten points per year or a total of fifty points during a five-year term.
Section 100 - Procedures
121.JOB SPECIFICATIONS FOR INSTRUCTION
121.1DEPUTY SUPERINTENDENT
The Deputy Superintendent is directly responsible to the Superintendent of Schools and assists with the general administration of the school system as assigned and directed by the Superintendent. The Deputy Superintendent assumes the authority of the Superintendent in his absence in those matters that require immediate attention. He/she is responsible for the general management and supervision of personnel services and general administrative details in the areas of student discipline appeals. The Deputy Superintendent has authority over all other school personnel in his areas of responsibility. He/she is responsible for the management and operation of transportation, child nutrition, and building and grounds departments and shall supervise the director of each of these departments. The Deputy Superintendent will develop an on-going program of building maintenance and facility improvement. He/she shall be skilled in all areas of business management and take an active role in interpreting and representing the schools to the public.
Specific duties of the Deputy Superintendent include:
1.Supervises all principals in cooperation with and under the direction of the Superintendent
2.Supervises the personnel work of selecting, recruiting, dismissing, assigning, transferring, counseling, and administering employees
3.Attends board meetings and prepares such reports for the Board as the Superintendent may request
4.Reports on the status of district programs and services at the request of the Superintendent
5.Prepares drafts of needed Board policies and administrative procedures for the Superintendent's review and action
6.Serves upon assignment by the Superintendent as a resource person to all division directors in the district
7.Communicates to the Superintendent the requirements and needs of the district as perceived by staff members
8.Interviews and recommends employment and salaries for various support personnel
9.Reviews and alters transportation routes
10.Serves as Chief Negotiator for the Board of Education, Residency Office and Title IX/504 Coordinator
11.Administers all transfers in and out of district
12.Supervises Resident Teacher Program
13.Handles student/parent complaints
14.Supervises the Wellness Program
15.Coordinates the Community Education programs
16.Supervises student teacher placements with universities
17.Performs such other tasks and assumes such other responsibilities as the Superintendent may assign
121.1.2CHIEF OFFICER FOR HUMAN RESOURCES, TLE & STUDENT SERVICES (Approved 11-11-13)(Revised 5-28-14)
Specific duties of the Chief Officer for Human Resources, TLE & Student Services are:
1.Direct and coordinate the personnel function of the district as it relates to all certified and support employees
2.Develop, maintain and supervise an effective recruitment program for all district personnel
3.Ensure that all teachers are highly qualified
4.Administer employment contracts and supervise contract renewals and non-renewals
5.Work with principals and other administrators to forecast staffing needs and develop staffing plans
6. Provide equal employment opportunity and work cooperatively with others to ensure compliance with federal and state laws and regulations
7.Oversee compliance with federal wage and overtime laws and ensure proper timekeeping for nonexempt personnel
8.Manages the district’s health insurance, optional employee benefits, workers’ compensation, and unemployment compensation benefit programs
9.Monitor employee retention and turnover through analysis of data and exit interviews
10.Implement the policies established by federal and state laws, State Board of Education rule, and local board policy in the area assigned
11.Participates in collective bargaining processes for the purpose of assisting district negotiation of labor agreements
12.Compliance Officer for Accreditation, Statistical reporting for State Aid, Student Needs, and Discipline reporting
13.Hearing Officer for student suspension appeals and complaints
14.Supervise the district’s enrollment center
15.Ensure compliance and implementation of Teacher and Leadership Effectiveness (TLE)
16.Civil Right Officer
17.Safety Officer
18.Oversee the district after school care program Latchkey.
19.Attends various professional meetings
20.Performs all other related duties and assumes responsibilities as assigned by the Superintendent and Deputy Superintendent
Section 100 - Procedures
121.2CFO/BUSINESS MANAGER (Approved 11-6-2000)(Revised 9-6-05)(Revised 11-11-13)
Specific duties:
1.Supervises the accounting processes in all administrative areas, to ensure accurate accounting and timely reporting
2.Supervises payroll, accounts payable, and purchasing to ensure accuracy, accountability, and timeliness
3.Assists building level administrators with data processing services in order to improve school operations
4.Works with the administration to develop a plan and sequence for implementing administrative software
5.Coordinates with the State Department of Education in those areas where alternate accounting is required to be certified
6.Supervises the system security, providing for access and passwords, with periodic reports to the Superintendent
7.Develops specifications for the purchase and installation of additional hardware when authorized
8.Supervises the District's various insurance programs
9.Develops and administers a program for purchasing materials and equipment
10.Performs all other related duties and assumes responsibilities as assigned by the Superintendent
Section 100 - Procedures
121.3DIRECTOR OF CURRICULUM, PROFESSIONAL DEVELOPMENT AND FEDERAL PROGRAMS (Approved 11-6-2000)(Revised 11-11-13)
Specific duties of the Director of Curriculum, Professional Development and Federal Programs are:
1.Assists the Superintendent in directing the administration and coordination of the district's educational programs and makes appropriate recommendations
2.Plays a significant leadership role in fostering professional growth and building of staff morale throughout the district
3.Interprets the programs, philosophy, and policies of the district to staff and the community at large
4.Serves as school liaison with social, professional, civic, volunteer, and other community agencies
5.Supervises district staff development, including programming and budgeting
6.Supervises subject and grade committees in K-12
7.Supervises the selection and ordering of textbooks
8.Supervises Federal and State funded programs (EESA Title II)
9.Supervises vocational programs and grants (Program Assistance, Technology)
10.Coordinates state mandated testing
11.Prepares state reports and claims as needed
12.Coordinates Kindergarten Roundup
13.Supervises Proficiency Testing
14.Assists with Sapulpa Public School Foundation activities
15.Coordinates the district AdvancEd
16.Attends various professional meetings
17.Performs all other related duties and assumes responsibilities as assigned by the Superintendent and Deputy Superintendent
121.4DIRECTOR OF SPECIAL SERVICESAND TESTING (Approved 11-6-2000)(Revised 11-11-13)
The Director of Special Services and testing is responsible for the coordination and administration of special education programs and support services, compensatory education, and gifted/talented programs for the school district. The Director's immediate supervisor is the Deputy Superintendent. The primary responsibility is to provide an appropriate education to students with special needs within the guidelines of all applicable state and federal laws. The Director gives general supervision to all special education, Title I, and G/T personnel in cooperation with the school principals.
Specific duties of the Director of Special Services and testing are:
1.Prepares appropriate forms, policies and procedures for special services within the district
2.Provides or obtain and coordinate appropriate evaluations for students referred
3.Coordinates or obtains appropriate instructional programs and related services for children with special needs
4.Supervises the individualized educational programs of children attending special classes outside the district for whom Sapulpa is responsible
5.Meets with parents or concerned individuals regarding appropriate children and specific needs
6.Acts as liaison between parents and school, should negotiations be needed in the resolution or parental concern
7.Acts as a liaison between the district and the State Department of Education in matters concerning special education
8.Completes the "child counts" as required by the State Department of Education for students with disabilities and gifted students
9.Completes data for appropriate agencies regarding special education within the district
10.Maintains confidential records of students
11.Supervises, coordinates and evaluates school psychologists within the district
12.Serves as a catalyst in the provision or development of in-service activities for special teachers, and regular teachers, when appropriate
13.Attends appropriate meetings and return information to the school system
14.Makes appropriate public presentations as requested
15.Develops and distributes appropriate public relations materials regarding the school district and special services provided
16.Oversees an ongoing "search", a community information campaign designed to locate exceptional children not receiving services
17.Coordinates screenings and evaluations to identify gifted students in need of differentiated curriculum
18.Prepares the Gifted Educational Plan and participate on the G/T Advisory Board
19.Prepares proposals for future programs, and coordinate program for the district
20.Prepares and reports to the board periodic reports of progress regarding special services
21.Coordinates Respite Care Program for students with disabilities
22.Supervises Medicaid program implementation
23.Coordinates state mandated testing
24.Performs all other related duties and assumes responsibilities as assigned by the Superintendent and Deputy Superintendent
Section 100 - Procedures
121.4.1DIRECTOR OF INSTRUCTIONAL AND BUSINESS TECHNOLOGY, IT AND DATA DISPLAYS (Approved 11-6-2000)(Revised 11-11-13)
Specific duties of the Director of Instructional and Business Technology, IT and Data Displays are:
1.Coordinate the overall District technology program
2.Coordinate District level long-range planning
3.Develop and facilitate ongoing District technology training
4.Help develop and maintain District web site (including tech resource area)
5.Work with teachers to integrate technology into existing curriculum
6.Screen and recommend appropriate educational software
7.Assist building Computer Coordinators with site-level problems
8.Develop District technology communication
9.Communicate with technician(s) to coordinate maintenance efforts
10.Recommend appropriate hardware
11.Complete and file e-rate applications for District technology discounts
12.Performs all other related duties and assumes responsibilities as assigned by the Superintendent and Deputy Superintendent
Section 100 - Procedures
121.4.2EXECUTIVE DIRECTOR OF SUPPORT SERVICES (Approved 11-6-2000)(Revised 11-11-13)
Specific duties of the Executive Director of Support Services are:
1.Supervises the personnel work of selecting, dismissing, assigning, transferring, counseling and administering support employees at the Service Center
2.Supervises the District=s supporting services through the Child Nutrition Director and Transportation Coordinator
3.Supervises plant expansion planning and construction programs
4.Assumes responsibility for the comprehensive overall planning and scheduling of maintenance and repair requirements of the District
5.Recommends for purchase necessary equipment and supplies
6.Inspects all school buildings, grounds and installations on a regular basis to determine that high standards of workmanship, cleanliness, safety and security are maintained.
7.Keeps informed of the latest trends, developments and products in the areas of maintenance, repair and upkeep, and encourages innovation and experimentation as appropriate
8.Maintains a coordinated inventory control program for all areas of the department
9.Is the responsible person for the AHERA program
10.Is responsible for compliance with the Hazardous Communication Act as related to support employees
11.Supervises the rental program for school facilities
12.Purchases by competitive bidding, informal quotes, in compliance with Board Policy, items of supply equipment necessary for the operation of the District
13.Prepares for the Assistant Superintendent/Finance periodic reports relating to purchasing function when requested and implementing OCAS
14.Is responsible for Job Descriptions of support personnel at the Service Center
15.Administers the budget for support services
16.Is responsible for support evaluations at the Service Center
17.Is responsible for implementing all requirements for AThe American With Disabilities Act@
18.Performs all other related duties and assumes responsibilities as assigned by the Superintendent and Deputy Superintendent
Section 100 - Procedures
121.5DIRECTOR OF INDIAN EDUCATION
The Director of Indian Education is responsible for the operation, management, and supervision of all Indian education programs. The Director is responsible to the Superintendent and has authority over all Indian education personnel. The Director shares supervision of personnel with building principals as appropriate. The Director coordinates Indian education programs with regular school programs working with building principals when needed or requested. The Director acts as a liaison between the school administration and the Title IX and JOM Parent Committees.
Specific duties of the Director of Education include:
1.Write grant proposals
2.Recruits, selects, assigns, and evaluates all Indian education personnel with advice from the appropriate Parent Committee and with the approval of the Superintendent under the direction of the Board of Education
3.Coordinates Parent Committee activities
4.Supervises personnel
5.Prepares and manages budget
6.Aids teachers in understanding needs of Indian children
7.Submits financial reports and project reports as required by various agencies or the Superintendent or as requested by an appropriate Parent Committee
8.Maintains accurate project records
9.Acts as a liaison between the school and Indian community
10.Develops programs and activities
(Indian preference must be exercised. Public Law 93-638, the Indian Self Determination and Education Assistant Act of 1975 now directs "Indian Preference" to be used in hiring for all Title IX vacancies.)
Section 100 - Procedures
121.6ATHLETIC DIRECTOR (Approved 11-6-2000)
The Athletic Director reports to the Superintendent for all Districtwide functions and to the secondary school principals for specific athletic activities pertaining to their particular schools. The relationship between school principals and the Athletic Director is one of cooperative coordination of functions following District policies and guidelines. Evaluation will be by the Superintendent in cooperation with the school principals.
The Athletic Director supervises all competitive athletic coaches grades 7-12 and all support personnel assigned to his control.
Specific duties of the Athletic Director include:
1.Participate with other administrators and the Board of Education in the development of District athletic philosophy and policies
2.Develop procedures and regulations for implementing District policies
3.Develop and maintain an athletic handbook
4.Develop and manage athletic budgets
5.Determine program and student needs in conjunction with secondary principals and make recommendations to the Superintendent
6.Supervise the maintenance of fields, tennis courts and all athletic equipment; and in cooperation with the school principals, supervise maintenance of the gymnasiums
7.Analyze facility and equipment needs and make recommendations to the Superintendent
8.Conduct public relations programs including publicizing and promoting athletic programs and events
9.Recommend the employment and dismissal of all coaching personnel to the Superintendent in conjunction with secondary principals
10.Keep Superintendent informed about state athletic issues and local problems
11.Recruit, assign, evaluate and supervise all secondary personnel concerning their coaching duties
12.Maintain an inventory of all athletic equipment and furnishings
13.Enforce and administer the rules and regulations of the Oklahoma Secondary Activities Association including eligibility requirements, physical examinations and officials= reports
14.Schedule all athletic events and facilities
15.Organize and operate all home events including assignment of gatekeepers, officials, etc.
16.Coordinate awards, banquets, etc. for athletic teams
17.Arrange with Sapulpa Auxiliary Police for supervision at athletic events
18.Attend appropriate meetings of the state association, conferences, etc.
19.Supervise athletic events in cooperation with the school principals
20.Performs all other related duties and assumes responsibilities as assigned by the Superintendent and Deputy Superintendent
Section 100 - Procedures
122.2 SCHOOL NURSE (Approved 11-3-80)
A.General
To organize and administer a health service for a public school system, K-12.
The duties will be directed toward administering the health program, screening for disease prevention, providing in-service training for staff, and supervision management of outbreaks of contagious diseases, emergency first aid.
B.Specific Duties:
1.Health screening and referral
Vision and hearing: Grades 1,3,5,7,10
Scoliosis: Grades 4,5,7
Dental: K-6 (Creek County Health Department handles this)
2.Supervises the state immunization program through the building principals
3.Develops policies and procedures for handling outbreaks of contagious or dread diseases
4.Coordinates the school health program with county and state health departments
5.Attends appropriate county and state meetings related to school health care
6.Interprets trends and issues in school health care to the school administration
7.Serves as a resource person to teachers in health related curriculum areas: Drugs, alcohol, smoking, nutrition, CPR, safety, growth and development, prevention of disease, and etc.
Section 100 - Procedures
130.ADMINISTRATIVE FLOW CHART(Revised 11-11-13)(Revised 5-28-14)