1.Identity of and Relationship Between the Parties

Appendix A – Draft Contract

NOTE:Clauses in blue italicized type are required by PSCRB and/or DFA, and are not negotiable.

This TelemedicineServices Contract (Contract) is made by and between the Mississippi State and School Employees Health Insurance Management Board (Board), acting administratively through the Department of Finance and Administration (DFA), a state agency, whose address is 501 North West Street, Suite 901-B Woolfolk Building, Jackson, Mississippi 39201, and Vendor name(Telemedicine Services Provider, or TM Vendor) whose address isVendor address, under which the TM Vendor agrees to provide administrationservices to the Mississippi State and School Employees’ Health Insurance Plan (Plan)beginning January 1, 2017, subject to the following terms and conditions:

1.Identity of and Relationship between the Parties

The TM Vendor, a ______organized under the laws of the State of ______, is a TM Vendor organized for the purpose of providing telemedicine services as herein described.
The State and School Employees Health Insurance Management Board (Board) acting administratively through the Department of Finance and Administration, an agency of the State, administers the Plan. DFA acts on behalf of the Board in executing the Board’s day to day operational responsibilities concerning the Plan’s administration.
The TM Vendor and the Board are independent legal entities. Nothing in this Contract shall be construed to create the relationship of employer and employee or principal and agent or any relationship other than that of independent parties contracting with each other solely for the purpose of carrying out the terms of this Contract.
Neither the TM Vendor, the Board, nor any of their respective agents or employees shall control or have any right to control the activities of the other party in carrying out the terms of this Contract, nor shall either party, its respective agents or employees, be liable to third parties for any act or omission of the other party.
Nothing in this Contract is intended to be construed, nor shall it be deemed to create, any right or remedy in any third party.

2.Responsibilities of the TM Vendor

A.Medical Consultation Services

The TM vendor shall be required, at a minimum, to provide real-time, interactive via telephone and videoconference consultations with physicians/nurse practitioners for routine and urgent care to Plan participants twenty-four hours a day, seven days a week with minimal wait time. These TM Vendor services are defined as the HIPAA-compliant delivery of health care services such as diagnosis, consultation, or treatment through the use of interactive audio, video, or other electronic media to improve a person’s health and well-being. Additional optional services/specialties may include but are not limited to the following:

Mental Health Services
Maternity Management
Chronic Condition Care Management
Diet and Nutrition (Registered Dietician)
Tobacco Cessation Management

Any additional services/specialties a TM vendor would like to propose should be included in the vendor’s answers to the questionnaire in Section 4 and clearly defined in the proposed fee schedule. The board reserves the right to incorporate additional services provided by the selected TM vendor during contract negotiations.

The mobile application must be available for download for both Apple® and Android® powered devices, and fully functional when using prominently available data connection. Should a consultation be disconnected unexpectedly prior to completion of the consultation, the TM vendor will be required to follow-up with the participant within twenty-four hours.

B.Eligibility

The selected TM Vendor shall verify eligibility prior to performing any services. It is the TM Vendor's responsibility to coordinate the verification process with the Plan’s TPA to ensure an efficient and accurate method.

C.Claims Processing

The selected TM Vendor shall be considered a participating provider in the Plan’s exclusive provider network. An electronic HIPAA compliant claim is required to be submitted to the TPA for each consultation provided to a participant. TM Vendor must agree to receive payment electronically from the TPA for covered consultations. TM Vendor shall have a method for collecting payment from participants in accordance with the applicable Plan benefits.

D.Prescriptions

The TM Vendor shall have the ability to submit prescriptions electronically, in a HIPAA-compliant environment, to the participant’s pharmacy of choice. It is expected that the percentage of consults resulting in a prescription (consult prescription rate) remains consistent or below with the national average rate at brick and mortar practices.

E.Staffing/Account Services

The TM Vendor shall assign a dedicated, but not necessarily exclusive, account manager to participate in activities relative to all aspects of the contract between the Board and the TM Vendor and to meet with the Board in person on a quarterly basis, if requested, to review services and make recommendations regarding services and/or programs. The TM Vendor will maintain a sufficient number of qualified medical and administrative staff to meet the needs of the Board and the participants.

F.Marketing/Communication Materials/Forms

The TM Vendor, at its own cost, is responsible for marketing their services including all applicable designing and printing of informational materials, with the Board’s approval, as necessary and required, to implement and administer the services required in this RFP. Informational materials should be customized to include language and design specific to the Plan.

The TM Vendor, at its own cost, shall provide the TM Vendor's informational materials to all participants enrolled in the Plan at the time of implementation including the cost of mailing any communication materials to participant home locations. The TM Vendor, at its own cost, shall provide and maintain a supply of the TM Vendor's informational materials to the Board and to all departments, agencies, universities, community colleges, public school districts, and public libraries (employer units) at the time of implementation and throughout the terms of the contract when requested by an employer unit. Participants enrolled after the implementation will receive informational materials from the participant’s employer unit. TM Vendor shall perform the obligations set forth in this paragraph in accordance with the communications plan to be developed with and agreed to by the Board.

The TM Vendor is required to receive approval from the Board prior to using the Board's or the Plan’s name or benefit information in any publications or printed material or, any publications or printed material mailed or provided directly to participants or, any change in the services to be provided by the TM Vendor.

G.Ongoing Communications

The TM Vendor shall develop a communication plan for all participants with the goal of increasing awareness of the TM services and overall utilization. The plan should utilize a variety of distribution methods including but not limited to direct mail, electronic mail and other appropriate electronic media. Monthly reports should be available to assess plan effectiveness. Please provide samples of proposed communications in Tab 11 of your proposal.

The TM vendor will be required to attend at least twenty (20) employer unit benefits fairs during the 2017 implementation year to promote the TM service and provide demonstrations. The TM Vendor will also be required to attend ten (10) Plan sponsored seminars throughout each year to promote the TM services and increase utilization.

The TM Vendor will be required to conduct annual participant satisfaction surveys. The survey results should be included in the TM Vendor’s standard reporting.

H.Standard/Ad Hoc Reporting

The TM Vendor shall furnish standard reports in a form and content approved by the Board. These reports will be provided, at the Board's request, in a hard copy and/or electronic format. Additionally, the TM Vendor will provide ad hoc reports at the Board's request. The TM Vendor shall provide the Board, for the Board's approval, the time and cost for the development of ad hoc reports prior to the development of the report.

The TM Vendor shall provide to the Board quarterly and year-to-date summary reports including, but not limited to, the following:

Consultation Utilization
System Availability
Prescription Utilization

3.Contract Term

The effective date of this Contract will be January 1, 2017. The term of the Contract will be three (3) years with an option to renew the contract for two optional one-year renewals at the Board’s discretion. By July 30, of each subsequent renewal year, the Board will notify the TM Vendor in writing of the Board’s intent as to renewal of the Contract for one (1) additional year. This Contract may be terminated by either party, with or without cause, upon at least ninety (90) days prior written notice of intent to terminate provided to the other party.

All recordsand information provided by the Board or through its vendors to the TM Vendor are the sole property of the Board and shall be returned to the Board within thirty (30) days of the termination date of this Contract if so required by the Board.The TM Vendor shall be entitled to retain and utilize data that have been captured, computed, or stored in the TM Vendor’s databases to the extent that such data cannot be identified or linked to the Board, Plan, or an individual Participant with the restrictions described in Item11, “Confidential Information” of this Contract to apply.
Upon termination of this Contract, the TM Vendor shall reasonably cooperate with the Board and the new vendor during the transition of the Plan to the new vendor. Upon request of the Board, the TM Vendor shall provide all information maintained by the TM Vendor in relation to the Plan in a time frame specified by the Board. Information provided shall be in a format designated by the Board. The TM Vendor shall provide such explanation of the information provided in order to facilitate a smooth transition.

4.Consideration

The Board agrees to compensate the TM Vendor for services approved by the Board and performed by the TM Vendor under the terms of this Contract as follows:

The administrative fees listed in Exhibit A - Fee Schedule, of this Contract shall constitute the entire compensation due to the TM Vendor for services and all of the TM Vendor’s obligations hereunder regardless of the difficulty, materials, or equipment required. The unit rates include, but are not limited to, all applicable taxes, fees, general office expense, travel, overhead, profit, and all other direct and indirect costs, incurred or to be incurred, by the TM Vendor. No additional compensation will be provided by the Board for any expense, cost, or fee not specifically authorized by this Contract, or by written authorization from the Board.

The unit rates listed in Exhibit A - Fee Schedule, of this Contract are firm for the duration of this Contract and are not subject to escalation for any reason, unless this Contract is duly amended.
The Board shall not provide any prepayments or initial deposits in advance of services being rendered. Only those services agreed to by Contract shall be considered for reimbursement or compensation by the Board. Except as provided in Exhibit A – Fee Schedule, payment for any and all services provided by the TM Vendor to the Board and/or the Plan shall be made only after said services have been duly performed and properly invoiced.
In consideration for the services provided by the TM Vendor under this Contract, the Board shall compensate the TM Vendor through administrative fees illustrated in Exhibit A – Fee Scheduleof this Contract. In accordance with State law and applicable Contract conditions, the Board will compensate the TM Vendor such fees after the appropriate services have been rendered. The TM Vendor must submit all invoices, in a form acceptable to the Board with all the necessary supporting documentation, prior to any payment to the TM Vendor of any administrative fees. Administrative fees must be invoiced in sufficient detail and format as determined by the Board. Such invoices shall include, at a minimum, a description of the services provided, the quantity or number of units billed, the compensation rate, the time period in which services were provided, total compensation requested for each individual service being billed, and total administrative fees requested for the period being invoiced. The Board agrees to make payment to the TM Vendor on any undisputed amounts within ten (10) days from the date services were rendered or the date of receipt of the invoice, whichever comes last.

Upon the effective date of termination of this Contract, the TM Vendor’s obligation to provide any further services under this Contract shall cease. The TM Vendor shall, however, remain liable for any obligations arising hereunder prior to the effective date of such termination.

The payment of an invoice by the Board shall not prejudice the Board’s right to object or question any invoice or matter in relation thereto. Such payment by the Board shall neither be construed as acceptance of any part of the work or service provided nor as an approval of any costs invoiced therein. TM Vendor’s invoice or payment shall be subject to reduction for amounts included in any invoice or payment theretofore made which are determined by the Board, on the basis of audits, not to constitute allowable costs. Any payment shall be reduced for overpayment, or increased for underpayment on subsequent invoices. For any amounts which are or shall become due and payable to the Board and/or the Plan by the TM Vendor, the Board reserves the right to (1) deduct from amounts which are or shall become due and payable to the TM Vendor under Contract between the parties; or (2) request and receive payment directly from the TM Vendor within fifteen (15) days of such request, at the Board’s sole discretion.
The Board reserves the right to deduct from amounts which are or shall become due and payable to the TM Vendor under this Contract between the parties any amounts which are or shall become due and payable to the Board by the TM Vendor. Notwithstanding anything to the contrary herein, any reduction of payments to TM Vendor shall be made only with the prior agreement of both parties. In addition, in the event of termination of this Contract for any reason, TM Vendor shall be paid for services rendered and allowable expenses incurred up to the effective date of termination.

5.E-Payment

The TM Vendor agrees to accept all payments in United States currency via the State of Mississippi’s electronic payment and remittance vehicle. The DFA agrees to make payment in accordance with Mississippi law on “Timely Payments for Purchases by Public Bodies”, which generally provides for payment of undisputed amounts by the agency within forty-five (45) days of receipt of the invoice. Miss. Code Ann. §§ 31-7-305,.Payments by state agencies using the State’s accounting system shall be made and remittance information provided electronically as directed by the State. These payments shall be deposited into the bank account of the TM Vendor’s choice. The DFA may, at its sole discretion, require the TM Vendor to electronically submit invoices and supporting documentation at any time during the term of this Contract. The TM Vendor understands and agrees that the DFA is exempt from the payment of taxes.

6.Availability of Funds

It is expressly understood and agreed that the obligation of the Board to proceed under this Contract is conditioned upon the appropriation of funds by the Mississippi State Legislature and the receipt of state and/or federal funds.If the funds anticipated for the continuing fulfillment of the Contract are, at any time, not forthcoming or insufficient, either through the failure of the federal government to provide funds or of the State of Mississippi to appropriate funds or the discontinuance or material alteration of the program under which funds were provided or if funds are not otherwise available to the DFA, the Board shall have the right upon ten (10) working days written notice to the TM Vendor, to terminate this Contract without damage, penalty, cost or expenses to the Board of any kind whatsoever.The effective date of termination shall be as specified in the notice of termination.

7.Record Retention and Access to Records

The TM Vendor agrees that the Board or any of its duly authorized representatives at any time during the term of this Contract shall have unimpeded, prompt access to and the right to audit and examine any pertinent books, documents, papers, and records of the TM Vendor related to the TM Vendor’s charges and performance under this Contract.The Board agrees to provide the TM Vendor with reasonable advance notice for any standard audits or reviews, with the expectation that such reviews shall be made during normal business hours of the TM Vendor. The parties shall cooperate to schedule and conduct such audit or inspection to prevent disruption to TM Vendor’s performance of the services hereunder and for TM Vendor’s other customers. All records related to this Contract shall be kept by the TM Vendor for a period of six (6) years after final payment under this Contract and all pending matters are closed unless the Board authorizes their earlier disposition.However, if any litigation, claim, negotiation, audit or other action arising out of or related in any way to this Contract has been started before the expiration of the six (6) year period, the records shall be retained for one (1) year after all issues arising out of the action are finally resolved or until the end of the six (6) year period, whichever is later. The TM Vendor agrees to refund to the DFA any overpayment disclosed by any such audit arising out of or related in any way to this Contract.