City of Biddeford, Maine
WASTEWATER MANAGEMENT COMMISSION MEETING
Wednesday, February 25, 2009, @ 4:30 P.M.
MINUTES
Attendance: Pat Boston; Richard Goulet, Sr.; Wayne McBreairty; Rick Dutremble; Tom Milligan, Guy Casavant; Jeff Demers; Mike Mitchell
Absent: Brian Fleurant
Wayne McBreairty motioned for Pat Boston to be Chair Pro Tem
Rick Goulet, Sr. seconded the motion
Vote: Unanimous, so moved
Item #2: Budget:
Tom and Cas began going over the budget spreadsheets per department, line item by line item, explaining what made up each line item.
(See chart)
DEPARTMENT - 35104
DEPT /DESCRIPTION
/AMOUNT
/COMMENTS
60102 / Regular Employee Salaries / $58,804 / Wastewater Foreman0% increase
Union contract up in June 30th.
60105 / Regular Employees wages / $24,3790 / F.T. 3 sewer crew, 2 pump station, 1 plant operator.
0.5% - longevity step.
60106 / PT Emp Wages / $15,026 / ½ time clerical position
1.7% increase due to longevity step
60111 / Overtime Pay / $10,359 / No Change
60201 / FICA-ER Share/Medicare ER Share / $25,575 / Wage Driven
60202 / MSRS-ER Share / $2,127 / Wage Driven, change in employee status
60203 / 457 DEF Comp – ER / $6,337 / Wage Driven
60211 / Health Insurance – NNEBT / $72,731 / Wage driven – Northern N.E. – Union insurance. Curt projected 5% increase – 1.6% increase based on employee status
60212 / ST Disability / $11,300 / No Change
60213 / LT Disability / $203 / No Change
60230 / Clothing / $3,150 / Contractual Provision. No Change
$350 plus pair of boots per year.
60251 / Conferences/Training / $1,000 / Licenses
No Change
60252 / Travel/Mileage Expense / $100 / No Change
60253 / Food/Lodging Expense / $100 / No Change
60312 / Temp Help / $24,170 / No Change – our 40% share Tri/Comm Camera position
60313 / Construction Services / $10,000 / $4,000 Spoils Crushing (gravel)
$6,000 – special construction we need to hire a contractor we can’t do ourselves
60330 / Equipment Rent/Lease / $500 / No Change
60345 / Rodent control / $100 / No Change
Rat poison in sewers.
60400 / Electricity / $73,420 / 23 Pump stations – 10% incr.- we’ve been under budget last few yrs. Apirport Industrial Park Pump Station incr to MGS (mediaum general svc)
60402 / Phone/Cellular/Paging / $5,234 / SKADA, cell phones, and Pump Stations. Increase due to the 4 lines were into P.W.- 2 Lines were moved to Wastewater This yr due to SKADA
60410 / Diesel Fuel / $12,688 / Down 32% - will decrease further. Was based at $2.50/gal. New bid $1.75/gal.
60411 / Gasoline / $3,500 / Down 40%- was budgeted at $3.10/gal this budget based on $2.00/gal. Will decrease lower with new bid
60450 / Buidling Repair/Maint Exp / $52,000 / 23 Pump Stations- repair, maintenance & upkeep
60452 / Operating Equip. Repair Exp / $3,700 / No Change
60453 / Vehicle Repair/Tires/Oil Exp / $17,100 / No Change- preventive maint. & repair on units 4,8,10,16,60 (vactor)
60456 / Plant Operations/Maint Exp / $15,470 / Operates the Biddeford Pool Treatment Facility.
No Change
60457 / Road Main/Improvement / $20,000 / Paving around sewer repairs, Increased 33% based on cost of paving supplies
60461 / Repair/Maint – Communs EQP / $400 / For Issues on Two way radios, telephone
60500 / Admin/Office supp/EQT NON / $3,800 / Office supplies, SKADA support, computer software, computer forms
60501 / Operating Supp/EQT Non Cap / $7,900 / Hepitis A/B Series for crew, first aid kit – smell good (industrial chemical) & safety boots.
60505 / Construction Supplies / $36,000 / Manhole covers, manhole catch basins, pipes
60506 / Equipment/Small Tools NON / $7,500 / New Equipment – Tri City Camera upgrades 40%/40%/20% split ($4,000 annually) $2,500 tools –sewer crew, $1,000 misc. costs
60603 / Vehicle Purchase Captital / 0
60605 / Sewer Construc./Imp CAP / $20,000 / Last payment on DKADA Sys last year, decreased 60%. Would like to install permanent generator on West Cole Rd Pump Station.
60798 / Contingency fund / 0
DEPARTMENT 35102
DEPT /DESCRIPTION
/AMOUNT
/COMMENTS
60101 / Manager’s Salary / $39,612 / Amt reduced due to reallocation of time spent by Dept. Head in various departments.60102 / Reg. Empl Salaries / $60,245 / Reduced due to reallocation of time
60105 / Reg Employees Wages / $12,991 / Longevity step
60111 / Overtime Pay / $894 / Increase in hourly rate
60129 / Insurance Buyout Pay / 0
60201 / FICA/MEDICARE – ER SHARE / $9,001 / Salary Cost reallocated
60202 / MSR – Employer Share Exp / $328 / Salary Cost reallocated
60203 / 457 Plan Employer Share / $3,917 / Salary Cost reallocated
60210 / MMEHT Ins. Employer Share / $28,665 / Ins. Went up – Non Union, 17% increase
60212 / S.T. Disability ER Share / $20 / Salary Cost
60213 / L.T. Disability ER Share / $346 / Salary Cost
60230 / Clothing / $300 / No Change
60251 / Conferences/Training Exp / $400 / No Change
60252 / Travel/Mileage / $450 / No Change
60257 / Professional License / $100 / No change
60302 / Audit Services / $5,597 / No Change
60304 / Registry of Deed Fee – Lien Exp / $6,000 / No Change
60306 / Other/Prof/Consult Service / $5,000 / No Change
60310 /
Service Contract Exp
/ $600 /No Change
60311 / Operations Contract / $1,461,891 / Staff estimated based on letter last wk. Will be adjusted down.60313 / Construction Services / $1,000 / No Change
60325 / Postage / $9,000 / No Change
60330 / Equipment Rent/Lease Exp / $250 / No Change
60331 / Land/Building Lease Exp / $1,000 / No change
60342 / Grit Disposal / $1,000 / No Change
60370 / Worker’s Comp Ins. / $20,000 / No change. Some should be allocated
60372 / Vehicle Insurance / $3,670 / No Change
60373 / Bldg & Boiler Ins. / $13,862 / No Change
60375 / Spec. Equipment Ins. / 0
60400 / Electricity Expense / $313,400 / Same – Curt just got contract firmed up – will get new numbers
60401 / Water Expense / $1,500 / No Change
60402 / Phone/Cellular/Paging / $2,500 / No Change
60404 / Sewer user Fee Expense / $4,000 / No Change
60410 / Diesel / 0
60411 / Gasoline Expense / $600 / Increased - Prior year Unit 33 was being used by janitorial- City side took care of it.
60450 / Building Repair/Maint Exp / $5,000 / No Change
60452 / Operating Equip Repair / $30,000 / Over what’s in contract
60453 / Vehicle Repair/Tires/Oil Exp / $650 / No Change
60457 / Road Main/Improve Non-Cap / 0
60500 / Admin/Office Supp/Eqt Non / $600 / No change
60501 / Operating Supp/Eqt Non Cap / $16,650 / No Change – need new CSO monitors
60603 / Vehicle Purchase Cap / $38,536 / Vactor – Lease/purchase – new
60605 / Sewer Const/Improve Cap / $450,000 / Separation Projects – safety valve – have old system in City
60700 / Depreciation Expense / 0
60701 / Bad Debt Expense / 0
60750 / Bond Principal Expense / $364,250
60751 / Bond Interest Expense / $528,487
60752 / Note/BAN Principal Expense / 0
60753 / Note/BAN Interest Expense / 0
60797 / Miscellaneous Expense / $32,000
60798 / Contingency / $120,000 / Reduced
60799 / Transfer Out / 0
40801 / Transfer In / 0
DEPARTMENT - 35103
DEPT
/DESCRIPTION
/AMOUNT
/COMMENTS
60101 / Manager’s Salary / $15,845 / Adjusted time – allocation change60102 / Reg. Employee Salary / $9,289 / Allocation change
60105 / Reg. Employees wages / $3,247 / Allocation change
60111 / Overtime Pay / $106
60201 / FICA/Medicare ER Share
. / $2,253 / Wage related cost
60202 / MSRS – ER Share / $139 / Wage related cost
60203 / 457 Def Comp – ER / $960 / Wage related cost
60210 / MMEHT Ins. Employer share / $4,445 / Wage related cost
60212 / S.T. Disability ER Share / $5 / Wage related cost
60213 / L. T. Disability ER Share / $86 / Wage related cost
60311 / Operations Contract / $121,099 / CIP Adjustment
60501 / Operating Supp./Eqt Non Cap / $1,000
60603 / Vehicle Purchase Cap / $9,635 / Prorated. 20% IPP First year of the payment on the Vactor Unit. (new)
60701 / Bad Debt Expense / 0
60797 / Miscellaneous / 15,000
· Net increase 7.01% (recoupable) Overall budget down
Rick discussed the revenues - he stated that they were conservative numbers. Interest rate is going down next year.
Tom explained 40801 – Transfer in/out – those projected were funded originally under the sewer budget, but didn’t belong there, it shows up every year. Moneys being shifted to City side – was funded thru Bond.
Rick explained expenses over revenues’ ($355,538.70) are what has to be made up from loss. But will gain in other areas of the budget, (OMI Contract), which will reduce this to around $130,000 (60% less than now) Rate increase at this point should be around .20/.22.
Rick stated that last years rate increase was .65.
Rick then explained that every year he advises the Commission to put money in fro depreciation- money could be set aside to replace major equipment, etc.
Tom then stated he would adjust the numbers and will be in the packet for the next meeting in two week.
Pat Boston motioned to adjourn
Richard Goulet, Sr. seconded the motion
Vote: Unanimous, so moved
Respectfully submitted,
Linda V. Ridlon
Committee Members:
Cc:
Brian Fleurant, Chair Joanne Twomey, Mayor
Patricia Boston John D. Bubier,
Wayne McBreairty City Manager
Richard Goulet, Sr. Tom Milligan
Richard Dutremble
Michael Mitchell, OMI
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