Volunteer Committee Descriptions
VOLUNTEER COMMITTEE DESCRIPTIONS
FINANCE
Chair – Randy Tarter, Board
Meeting Requirements –Twice yearly, may include additional meetings based on organizational needs.
The Finance committee is responsible for working with the Executive Director to draft the organizational budget for each fiscal year (July 1-June30). The committee will meet in May of each year for an in-depth discussion of budget goals and program needs. A mid-year meeting may be necessary to review financial progress and adjust budget goals.
SPONSORSHIPS
Chair – Jamie Turner, Board
Meeting Requirements – Quarterly; may include additional meetings based on partner needs
The Avon Education Foundation believes we can build a better community by working together with local business to enrich the educational experiences of our youth. In addition to collaborating with AEF through our corporate sponsorships, businesses cansponsors events and direct funding to projects that empower our students and staff. Through our Corporate Sponsorship program, we seek to partner with organizations that allow AEF to build and support educational opportunities by making tangible contributions.
SCHOLARSHIPS
Chair – Linda Dobbs, Board
Meeting Requirements – 2 meetings in Fall and 2 meetings in early Spring
The Scholarships Committee reviews the traditional teacherand fast track scholarship applications that are submitted 2 times a year. Applications are distributed to the committee for evaluation and then the committee meets to discuss and determine the fast track scholarship applicants that were approved. The committee also determines which traditional scholarships move on to the final phase. Once the final application deadline has passed, the committee reviews those applications again and the final awards are determined. In the fall of each school year, the time commitment is around 2 hours to review the applications and then attend or submit your findings at 2 meetings. The process is repeated again in the Winter Scholarship cycle which happens in February and March.
SPECIAL EVENTS
Chair – Chris Tincher, Board
Meeting Requirements – Bi-annually plus event day; follow-up communication and task assignment via email
The Special Events Committee is responsible for designing and executing 2 events per year to raise funds for AEF’s mission. These events are:
- Annual Breakfast – Held in the fall of each year, this event targets community leaders and local businesses. Guests will enjoy a breakfast buffet while listening to our Keynote Speaker. This is our most successful pledge drive of the year and we look to our partners to provide a matching gift opportunity.
- Monte Carlo Night – Held in late winter/early spring, this event targets individuals and businesses in the Avon community who are ready to have a lot of fun while supporting AEF. Cocktails, dinner, gaming, dancing, 50/50 raffle, silent auction, and a wine pull are some of the activities available.
BROADWAY KIDS! SUMMER MUSICAL THEATER CAMP
Chair – Linda Dobbs, Board
Meeting Requirements – One planning meeting and then follow-up communication and task assignment via email
- Broadway Kids! Summer Musical Theater Camp – Held in the summer, this one-week camp is a great introduction to musical theater for kids entering grades 1st-8th grade. A maximum of 50 students will learn about writing, acting, vocalization/singing, and choreography. Students will perform skits plus numbers from beloved Broadway productions at a final performance for family and friends.
SUPPLY OUR SCHOOLS (SOS)
Chair – Linda Dobbs, Board
Meeting Requirements – None
There are currently 5 members on the committee and we are looking for more members. The SOS is another way that AEF can support our teachers with supplies for both themselves and their students. A collection drive for new supplies is held at the opening of school. The store is open two times a month, both before and after school, to allow teachers to come in and get supplies. Volunteers are needed to help during the open store time and with inventory, purchasing supplies throughout the year and the collection drive in August.
DEVELOPMENT
Chair – Casey Maddox, Board
Meeting Requirements – Quarterly; follow-up communication and task assignment via email
The Development committee is responsible for gathering information and assisting with production of our solicitation letters, newsletter articles, and the school based fundraisers for AEF, including Freaky Friday, Honor an Educator, and Hats Off to AEF.
WALL OF FAME
Chair – Jamie Turner, Board
Meeting Requirements – Annually
The Avon High School Wall of Fame honors AHS alumni who are good role models for today’s students. The Wall of Fame committee meets annually to review and approve nominations for the honor. Committee members will be assigned various tasks for the induction ceremony which is held at half time of an Avon High School athletic event.