Toronto Triathlon Club Board

Toronto Triathlon Club Board

Description of Role of Finance Director

The Toronto Triathlon Club Finance Director is required to manage the financial responsibilities of the club. This includes the day-to-day transactions recorded through Paypal and bank accounts as well as reporting to the board on no less than a monthly basis.

Term: One year

The role is elected at the Annual General Meeting

Primary Duties

• Banking – make deposits, send payments by cheque or e-mail transfer, initiate periodic transfers from PayPal accounts, manage cash balances, keep signing authorities and club mailing address current
• Bookkeeping – track revenues (deposits and PayPal transactions for memberships, training offerings, events and clothing orders), track expenses (cheques, e-mail transfers and reimbursements to board members)
• Financial Reporting – prepare monthly cash reports and analysis for presentation at board meetings
• Budgeting – prepare annual budget with input from board members
• Financial Analysis – prepare costing/budgeting and suggest pricing for training offerings and clothing
• Membership Support – Triathlon Ontario Submissions – check submissions prepared by Membership Director, arrange payment of Triathlon Ontario fees, send refunds of Triathlon Ontario fees to members as appropriate
• Training Offerings Support – review permits and contracts, make one-time or monthly payments under permits and contracts, review attendees’ membership status to ensure all participants are and continue to be members
• Sponsorship Support – review sponsorship invoices, deposit payments received
• Website Support – address transaction issues, send shipping refunds for clothing, arrange other refunds as appropriate, correspond with members as needed
• The Treasurer also participates in many board discussions and e-mail exchanges regarding club decisions.

Time Commitment

Throughout the year, the time commitment is estimated to be 15-20 hours per month.

Additional Expectations

• Attend Board meetings as per the Club Bylaws
• Contribute to any other board initiatives and communications in a timely manner, including responding to emails regarding Board business
• Support other Board Members in completing their tasks
• Participate in TTC social media discussions as appropriate
• Attend Club events & races to represent the Board
• Goal should be to attend 1-2 club events/races per month during race season

Spending Authorization

The Finance Director has the following spending authorization. If any of these are planned to be exceed the Finance Director must obtain additional authorization from the board, this authorization may be recorded via email (with the majority of the board approving), or during board meetings; either method must be recorded in the minutes of the meeting following the email approval, or board meeting.

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