The 14Th Meeting of the Framework Management Group
The 14th Meeting of the Framework Management Group
2nd Generation Framework Agreement
Wednesday 13th June 2007, 3.00 pm
S204, Level 2, Main Library, ImperialCollege
Minutes
Attendees: / Zoe Mulholland (Chair) / ImperialCollegeJohn Caine / Curtins
Chris Cook / ImperialCollege
Roy Dickerson / ImperialCollege
Mike Hazelton / Henry Riley
Steve Howe / ImperialCollege
Kieran McDaid / ImperialCollege
Mick Storey / Dearle and Henderson
Mark Vincent / Future Designs
Alan Williamson / NDY
Richard Wilson / ISG
Julie Wood / Arup Project Management
Apologies: / Duncan Baxter / NDY
Nigel Craddock / Pascall and Watson
Nigel Moynihan / T. Clarke
Agenda Item
/ Action1. / ImperialCollege Report
The College presented their quarterly update; the main issues were:
(a)College Centenary events will be affecting all projects on 9th & 11th July further details to be published in a Bulletin. / Zoë Mulholland
(b)Update on upcoming work at South Kensington and Hammersmith campuses.
(c) Framework Initiatives. Five key headings have been identified by the College and allocated an Imperial lead:
(i) Gateway Process & Procedure (KMD)
(ii) Contract, Commercial & Cost Management (CC)
(iii) Health & Safety (Denis Murphy)
(iv) Energy & Environment (RD)
(v) Knowledge Management (ZM)
Over the next quarterthe College will be looking for input from the Framework for industry best practice and allocate a Framework lead to agree an output and programme for each initiative. / ImperialCollege
(d)Bulletins. Zoë Mulholland reminded the Group of Framework Bulletin site, she asked for Framework Partners to ensure these were cascaded within their organisations and that new staff were made aware of them.
(e)Newsletter. The next Building Projects Newsletter was due out in July. All articles to be submitted to Zoë Mulholland by 29th June 2007. / All
2. / Minutes of the Last Meeting
(a) Part ‘L’ Technical Policy Statement (Item 3a). Roy Dickerson reported that a TPS EN6 had been issued and can be found on the web at:
(b) Architectural Design Deliverables(Item 3b). Action carried forward. / Chris Cook
(c) Energy Forums (Item 6b). Roy Dickerson explained that the College was still in the process of recruiting an Energy Manager but the Forums would recommence once a new post holder was on board.
(d) College Inductions (Item 9). Newsletter article was published advertising Project Managers’ inductions. Julie Wood said these were extremely useful and recommended that they be held on a regular basis, bimonthly or quarterly and should be open to all consultants. / Kieran McDaid/
Kim Winter
3. / Architects and Approved Inspectors Report
There was no representative for the Architectural Forum.
4. / Project Managers Report
(a) Julie Wood said that she was pleased that the College were following up the recommendations which came out of the Arup ‘Getting the Brief Right’ report.
(b) Project Managers raised concerns over the revision control of TPS and other forms. The Group agreed that all documents should have the date of the last revision noted within the form. / Zoë Mulholland
5. / Cost Consultants Report
(a) Standard Specification. Chris Cook reported that Chris Boyce of Davis Langdon had been working with Schumann Smith on the Standard Specification and would report at the next FMG Meeting. / Chris Cook
(b) Contractor Pricing Document. Chris Cook believed there would be benefit in Contractors’ input into the standard pricing document format. Richard Wilson agreed to meet with Chris Cook. / Richard Wilson/ Chris Cook
(c) Tender Document Issue. Chris Cook reported it had been agreed that tenders would be delivered to the main and M&E contractors at the same time. M&E submissions would then have to be returned to the main contractor and QS.
(d) Mid Range Furniture. Sherfield Infill project was being used to refresh the framework supplier list with three companies tendering for the work.
(e) Early Tender Review. Chris Cook explained the purpose of this exercise was to give contractors a heads up on projects and allow them more time to prepare their tender submission. The idea was to circulate the Stage ‘D’ reports but go out to tender at Stage ‘E’.
(f) Cost Accuracy. Cost Consultants had agreed to conduct peer reviews on select project, acting as a mini gateway. Timing of this review would vary on each project but would provide a good opportunity for a ‘sanity check’.
6. / Structural Engineers Report
(a) John Caine reported that no structural engineers’ meeting had taken place. Steve Howe agreed to speak to Robin Adams to improve attendance. / Steve Howe
(b) Structural Innovation. John Caine circulated a report on the kelvar wraps which were used on the Sherfield Infill project to strengthen the internal concrete columns. Zoë Mulholland agreed to include this in the next newsletter. / Zoë Mulholland
7. / M&E Engineers & ContractorsReport
(a) Stage ‘D’ tenders. In response the M&E Engineers’ query, Chris Cook explained that sometimes the College would deviate from the Stage ‘E’ when there were programme constraints but that this was definitely the exception. In the majority both architectural and M&E designs must be tendered at ‘E’.
(b) Specialist work.Roy Dickerson confirmed that provided the College’s standards were adhered to, fire alarm cabling can be installed by the electrical contractor. RJD to confirm the situation with to security system cabling. / Roy Dickerson
(c)1 Year Maintenance Contracts. The College did not appear to have a consistent approach to retaining contractors on a one year maintenance contract. After some discussion, it was agreed that as the College already had contracts for standard pieces of equipment, e.g. lifts, air conditioning units, that one year maintenance contacts would be employed only for specialist kit.
8. / Building Contractors
(a)Fast Tracking of Novations. Chris Cook said that this was being dealt with through john Whitlow and the Project Managers.
(b)Defects Notification. Contractors were still receiving defect notifications directly from Building instead of going through Estates Helpdesk. Steve Howe to speak to Kevin Cope / Steve Howe
(c)Contractors NEC Workshop. Richard Wilson reported that ISG would set up a workshop for contractors and College on lessons learned in NEC contract. / Richard Wilson
(d) H&S Benchmarking. The Group discuss various methods for a H&S scoring system that could be implemented at the College. Mike Hazelton agreed to circulate a questionnaire used in the retail industry and Richard Wilson to share ISG’s monitoring system. / Mike Hazelton/ Richard Wilson
8. / CDM Coordinators
(a) No meeting had yet been held but Mick Storey, as new Framework representative agreed to convene the group before the next FMG. / Mick Storey
(b) Mick Storey mentioned that Denis Murphy would soon be publishing the revised Client’s Requirements for H&S Files – this explains the separation of the document into the H&S Safety File (dealing with building fabric) and the O&M Manuals (dealing specifically with M&E Services).
9. / Any Other Business
Lighting.
(a) Mark Vincent requested that the College look into a lighting control standard. Roy Dickerson said the College was working toward using TREND system. MV And RD to discuss emergency lighting monitoring and automatic testing. / Mark Vincent/ Roy Dickerson
(b) Mark Vincent announced that the Waste Electronic and Electrical Equipment (WEEE) Regulations 2006 would be coming into effect from 1st July 2007. This would have a large cost impact on the college but the full scale of this directive is yet to be understood. It has the potential add between 40p - £2 on each light or lamp.
10.. / Date of the Next Meeting
19thSeptember 2007, 3pm. SALC Room 1, Level 5, SherfieldBuilding