Terms of Rereference

REQUEST FOR PROPOSAL

APPOINTMENT OF SERVICE PROVIDER FOR RENOVATIONS/INTERNAL ALTERATIONS AT THE LAND BANK HEAD OFFICE

TENDER NUMBER: T13/10/16

The Land and Agricultural Development Bank of South Africa

P O Box 375 Pretoria 0001

Block D Eco Glades 2 Office Park, 420 Witch Hazel Avenue Eco Park

CENTURION

Telephone (012) 686 0500 Toll-free 0800 00 52 59

E-mail address: Web address:

Registered credit provider: Reg number NCRCP18

Mr M A Moloto (Chairman) Mr T P Nchocho (Chief Executive Officer) Prof A S M Karaan Mr B P MathidiMs S A Lund

Ms T TNgcoboMs D MotauMs N Zwane Ms D HlatshwayoAdv S J H Coetzee Ms M E Makgatho

Mr B van Rooy (Chief Financial Officer) Mr A Yabo (Company Secretary)

TABLE OF CONTENTS

1. Invitation to Tender
2. Overview of the Bank
3. Purpose
4. Background
5. Scope of Work
6. Conditions
7. Duration of the Project
8. Costing
9. Terms of Contract
10. Evaluation Criteria
11. Preference and Financial Evaluation
12. Briefing Session
13. Submission Requirements
14. Annexure A : Vendor Information Sheet
15. Annexure B : Declaration of Interest Forms
16. Annexure C : Covenant of Integrity
17. Annexure D: Terms and Conditions of RFP
18. Annexure E: Service Provider Agreement

1. INVITATION TO TENDER

Tender Number : T13/10/16

Title of this RFP: Appointment of service Provider for Renovations/Internal

Alterations at the LandBank Head Offices

Compulsory Briefing Session:28 October 2016 @ 10:00am

RFP Closing Time & Date: 11 November 2016 @ 11:00am

Delivery Address: Land Bank Head Office

Block D Eco Glades 2 Office Park

Cnr Witch Hazel Avenue and Olievenhoutbosch Road

420 Witch Hazel Avenue

Eco Park Centurion

Originals to be submitted: 1 Original proposal and separate financial (Pricing) proposal

Copies to be submitted : 1 Soft copy (USB)

Tender Validity Period : 120 days from the closing date

1. OVERVIEW OF LAND BANK.

Established in 1912 to promote agricultural and rural development, the Land Bank provides production, instalment sale finance, and medium-term or mortgage loans to emerging and commercial farmers. From time to time, the Bank also administers other government programmes, such as drought relief schemes and flood assistance. The Land Bank is wholly-owned by the South African government, and is in turn the sole shareholder of LBIC and LBLIC, which provide insurance products in the agricultural sector.

The Bank’s objectives flow from the Land Bank Act, No. 15 of 2002, and are aligned with government policies and the country’s socio-economic needs. The Bank is expected to play a pivotal role in advancing agriculture and rural development. Its broad mandate, as expressed in the Land Bank Act, covers 11 objectives:

• Equitable ownership of agricultural land, in particular increasing the ownership of agricultural land by historically disadvantaged persons
• Agrarian reform, land redistribution or development programmes aimed at historically disadvantaged persons
• Land access for agricultural purposes
• Agricultural entrepreneurship
• Removal of the legacy of racial and gender discrimination in agriculture
• Enhancing productivity, profitability, investment and innovation
• Growth of the agricultural sector and better use of land
• Environmental sustainability of land and related natural resources
• Rural development and job creation
• Commercial agriculture
• Food security.

In early 2015 the National Treasury requested the Land Bank to conduct an organisational review, with the aim to help the Bank strengthen its balance sheet; enhance its sustainability; improve its profitability and operational efficiency; reduce costs; and lower the refinancing risks relating to its liability portfolio.

To this end, during 2015 the Bank undertook a detailed analysis of its operating performance and developed a new business strategy as well as operating and funding models, in consultation with various stakeholders. At the heart of this strategy is the Bank’s desire to be strategically relevant and drive inclusivity in the agricultural sector. The Board approved the revised strategy for the Bank in August 2015, and provided a mandate to reconfigure the organisation for the long term. Subsequently, the organisational structure was revised, and both staff and branch numbers were reduced and/or realigned.

Land Bank is committed to contributing to socio-economic transformation in South Africa and will therefore contributing to the Preference System of all suppliers who are complaint to the Broad–Based Black Economic Empowerment Act no.53 of 2003 and the Preferential Procurement Policy Framework Act no.5 of 2011.

1. PURPOSE OF THE DOCUMENT

The Land Bank invites suitably qualified and reputable Construction/Fit out specialists/Turnkey solutions companies to renovate its offices as per the approved office floor plans.

This document provides the background, scope of work and terms of reference as well as the details required to quote on.

1. BACKGROUND:

Established in 1912 to promote agricultural and rural development, the Land Bank provides production, instalment sale finance, and medium-term or mortgage loans to emerging and commercial farmers. From time to time, the Bank also administers other government programmes, such as drought relief schemes and flood assistance. The Bank is expected to play a pivotal role in advancing agriculture and rural development.

Land Bank has undergone significant organizational restructuring over the past twelve (12) month and as a result new business units emerged. This has prompted a need to re-examine the usage or allocation of space within the Land Bank Head Office building in pursuit of synergy and optimization. Land Bank therefore invites reputable, creditable and qualified contractor to assist with the implementation of the new floor plans and building renovations as per the scope.

1. SCOPE OF WORK

Bill of Quantities:

1. CONDITIONS

3.1 Special Conditions

• The CIDB contractor grading designation is required.
• The renovations and office layout changes must conform to the Occupational Health & Safety Act, (Act 85 0f 1993) and Fire Regulations,
• All Electrical installations forming part of the scope of works must be installed and tested in accordance with Occupational Health and Safety Act (Act No. 85 of 1993, as amended) and the Electrical Installation Regulations, 1992. A certificate of Electrical Compliance (COC) must be issued upon commission of all electrical installations.
• All fire equipment / fire extinguishers and their signage must be reinstated upon completion of the project and the applicable certification compliant with building regulations must be issued.
• Existing CCTV cameras and alarm systems that may be disturbed or displaced during the renovations must be reinstated to their whole functionality.
• Samples and or specifications of materials that the contractor has selected to use must be submitted for approval prior to installation.

3.2 General Mandatory Conditions /Requirements

Responses must be concise outlining a detailed cost structure. All tenderers responding to this request for Proposals must provide the following statutory compliance documentation in order to be considered

Completed Vendor Accreditation Form

Proof of registration to the Central Supplier Database (CSD) .

Cancelled cheque and/or stamped letter from the Bank.

All Supplier information and declaration of Interest forms must be properly completed, signed and stamped by a Commissioner of Oaths

Any false declaration of information will result in the exclusion of the proposal from consideration.

A valid original tax clearance certificate obtained from the SA Revenue Service (SARS) must be provided or proof from SARS that the bidder has no outstanding tax obligations or has made arrangements to meet outstanding tax obligations.

A BEE certificate from a SANAS accredited rating agency or Affidavit substantiating the bidders B-BBEE rating.

Certified copy of Identity Documents of Shareholders/Directors.

In the case of Consortium or Joint Venture, bidders are required to provide copies of signed agreements stipulating the work split.

The Land Bank may invite bidders for an oral interview prior to the approval of a bid. Land Bank will not be liable for the costs incurred by the tenderer in connection with such interview;

1. DURATION OF THE PROJECT

The prospective service provider will enter into contractual agreement with Land Bank for the duration of the proposed Project.

1. COSTING

• Bidders must submit a completed and signed Pricing Schedule.
• All pricing shown must EXCLUDE VAT, with the VAT components being as shown separately on all costed/priced items/services
• All pricing assumptions, excluded costs and estimated costs must be clearly documented;
• Land Bank will not entertain any price adjustments for it assumes that the pricing document as supplied is complete and covers all costs associated with this services.

1. TERMS OF CONTRACT

Before the tender will be awarded, the successful tenderer will be required to enter into a service level agreement (SLA) with the Land Bank. The SLA will form the contractual basis for the delivery of the service as well as how performance will be measured and will include the General Conditions of Contract as set out in Annexure E.

1. EVALUATION CRITERIA

This will be the initial phase of the evaluation. In this phase the supplier will be expected to get the minimum of 70 points out of 100, in order for them to be considered to the second phase.

FIRST PHASE: TECHNICAL EVALUATION

1. PREFERENCE AND FINANCIAL EVALUATION

SECOND PHASE