SPECIFICATION

Supply, Installation & Commissioning of Collaborative Robots, Grippers and Sensor Kits to the Southern Regional College

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CONTENTS

  1. INTRODUCTION
  2. BACKGROUND
  3. CONTRACT SCOPE
  4. DETAILED REQUIREMENTS
  5. SERVICE LEVELS
  6. CONTRACTMANAGEMENT
  7. SUSTAINABILITY
  8. CONTRACT PERIOD

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  1. Introduction

Southern Regional College is seeking tendersfrom competent and qualified suppliers who wish to be considered for the Supply, Installation and Commissioning of three Collaborative Robot, Gripper Kits and Sensor Kits to its campuses in Portadown (2 Off) and Newry (1 Off).

  1. Background

Southern Regional College (SRC) is a College of Further and Higher Education, in Northern Ireland with campuses serving the Armagh, Banbridge, Craigavon and Newry & Mourne District Council areas. The College provides a wide range of education and training courses to a student population in excess of 30,000. It employs approximately 1,100 staff in Armagh, Banbridge, Kilkeel, Lurgan, Newry and Portadown campuses.

  1. Scope of the Contract

Southern Regional College requires three Collaborative Robot, Gripper Kits and Sensor Kits for use by students from Level 2, Level 3 and Level 5 Engineering courses.

  1. Detailed Requirements

The Supply and Delivery of Collaborative Robot, Gripper Kits and Sensor Kits(x 3) must meet the following minimum requirements:

MR Number / Mandatory Requirement
Equipment: Robot (x 3)
MR1 / Weight – maximum30Kg as the robot must be easily transported for demonstration purposes
MR2 / Payload – a minimum of 8kg
MR3 / Reach – a minimum of 1200mm
MR4 / Joint Ranges - +/- 360°
MR5 / Footprint of base – a maximum of ø250mm
MR6 / Degrees of freedom – minimum of 6 rotating joints
MR7 / Programming – touch screen control system
MR8 / i/o ports – at least 10 digital in and out and at least 2 analogue in and out
MR9 / Power Supply - 100-240 VAC, 50-60Hz
MR10 / The Robot is to be used as a demonstration tool and therefore must be able to operate in an unguarded environment alongside human operators or instructors
MR11 / Software compatible with the existing College IT infrastructure; Windows 10/64 BIT Computer Systems
Equipment: 2 Finger Gripper (1 Off)
MR12 / Opening from 0 to 80 mm
MR13 / Object diameter for encompassing grip 45 to 80 mm
MR14 / Gripper weight with mechanical coupling less than 1 kg
MR15 / Grip force 30 to 220 N
Equipment: 2 Finger Gripper (1 Off)
MR16 / Opening from 0 to 135 mm
MR17 / Object diameter for encompassing grip 95 to 135 mm
MR18 / Gripper weight with mechanical coupling less than 1.1 kg
MR19 / Grip force 15 to 120 N
Equipment: 3 Finger Gripper (1 Off)
MR20 / Opening from 0 to 150 mm
MR21 / Object diameter for encompassing grip 25 to 150 mm
MR22 / Gripper weight with mechanical coupling less than 2.4 kg
MR23 / Grip force 20 to 55 N
Equipment: Torque sensor Kit (3 Off – 1 per Robot)
MR24 / Measuring Range
Force from -300N to + 300N
Moment from -30N to +30N

There is a requirement for future needs to Supply and Delivery, as an Optional Extra Gripper Kitand Camera Kitwhich must meet the following minimum requirements:

Equipment: Wrist Camera (1 Off)
MR25 / Camera with attachment bracket
Equipment: 2 Finger Gripper including attached Camera (1 Off)
MR26 / Opening from 0 to 80 mm
MR27 / Object diameter for encompassing grip 45 to 80 mm
MR28 / Gripper weight with mechanical coupling less than 1 kg
MR29 / Grip force 30 to 220 N
MR30 / Camera with attachment bracket
Equipment: 2 Finger Gripper including attached Camera (1 Off)
MR31 / Opening from 0 to 135 mm
MR32 / Object diameter for encompassing grip 95 to 135 mm
MR33 / Gripper weight with mechanical coupling less than 1.1 kg
MR34 / Grip force 15 to 120 N
MR35 / Camera with attachment bracket
Delivery, Installation & Commissioning:
MR36 / 2 x Collaborative Robot, Gripper Kits and Sensor Kits are to be delivered to Portadown Campus and 1 X System to the NewryCampus.Delivery,
MR37 / Installation & Commissioning of Equipmentby the 27th March 2018following written order confirmation and clarification of all necessary technical details.
Warranty / Servicing & Training:
MR38 / Minimum 12-month manufacturer warranty required from the date of installation to include repairs, labour, travel and parts (Hardware & Software).
MR39 / Four Days Onsite training provided by the Contractor for maximum of 4 staff on Portadown Campus
Product Recall:
MR40 / In the event of the goods being recalled, initiated by the manufacturer of the goods, the Contractor shall, without delay and at its own expense, arrange for the collection of such goods and credit SRC for any goods delivered but unused by SRC including part used packs.
Brochure/ Technical Specification
MR41 / A brochure/technical specification must be provided which demonstrates that the equipment offered complies with all the technical mandatory requirements listed above.

DELIVERYincludingTIMES AND LOCATIONS

  • The Contractormust be able to meet delivery period ex-worksfrom receipt of order;
  • The Contractor must complete orders in full as set out in the purchase order and not in multiple deliveries unless otherwise agreed by the Parties under exceptional circumstances.
  • Deliveries to SRC locations must be made by the Contractor between the times specified in the table below and must be strictly adhered to, unless otherwise agreed by the Parties under exceptional circumstances;

CAMPUS LOCATION / DELIVERY TIMES / Designated Point
Portadown Campus
36 Lurgan Road
Portadown
BT63 5BL / Monday – Friday
09.15 – 15.00 / Mr. Gary Mackin
Newry Campus
West Buildings,
Patrick Street
Newry
Co Down
BT35 8DN / Monday – Friday
09.15 – 15.00 / Mr. Gary Mackin
  • Due to operational requirements and rostering of staff, deliveries to the various locations mustbe made during the delivery times stated above and mustbe strictly adhered to, unless otherwise agreed by the parties under exceptional circumstances;
  • Failure to comply with above will result in refusal to admit the vehicle and/or the rejection of the order;
  • It should be noted that many locations need proof of identity to be produced before access to the site is permitted. The Contractorshould ensure that all relevant personnel have such proof of identity available should it be required;
  • All orders must be supplied with a delivery docket detailing the actual quantities being delivered; this must match the details of the order that was placed so that the order can be receipted correctly for payment purposes. Failure to do this may result in payment being delayed to the Contractor. No goods shall be accepted without an official order number. A signature must be obtained from the person receiving the goods and a copy retained by the delivery driver for the supplier.
  • The signed docket confirms receipt of a delivery only and does not constitute receipt of a complete order. SRC staff reserve the right to contact the contractor(s) within 48 hours of receipt of a delivery to report discrepancies and/or damages.
  • If a delivery is made to a campus other than that named on the purchase order (not delivery note), it will be the responsibility of the Contractorto arrange onward transportation at its own expense.
  1. Service Levels and Key Performance Indicators (KPIs)

QUALITY MANAGEMENT SYSTEMS

The Contractor must ensure that they comply with the following KPIs:-

  • Full records of procurement, storage and distribution to SRC nominated points of delivery shall be maintained and shall be available to SRC on demand;
  • Preparation and processing procedures, procurement storage and distribution may be subject to approval, inspection and auditing by the Client;
  • There must be relevant and existing quality standards and procedures in place including, staff training and Health and Safety etc.

WRAPPING AND PACKAGING

  • All wrapping and packaging must be sufficiently robust to protect the product and to withstand multiple handling and maintain the storage life when handled in accordance with the manufacturer’s instructions;
  • If requested by SRC staff within each location, the Contractormust be prepared to package goods separately even where multiple orders are being delivered to a single address at the same time.
  1. Contract Management and Review

CONTRACT MANAGEMENT

  • The Contractormust have a designated Contract Manager and dedicated personnel in key areas to liaise and communicate with the Clients staff, i.e. orders, deliveries, invoicing and credit notes, complaints and queries;
  • The Contractor must also have quality control procedures and Key Performance Indicators (KPI’s) in place to ensure that the standard of service and quality of products delivered will be measured and overall contract performance achieved;
  • The Contractormust have an effective and efficient complaints procedure and escalation process in place to resolve any issues which may arise throughout the life of this contract.

ORDERS

  • Orders will be issued by the Finance Department. Each order will specify:-

Contract Reference;

Quantity of goods required;

Delivery address;

Invoice address

  • The order number must be quoted on all correspondence regarding the order including delivery notes and invoices.
  • There is no guaranteed minimum order of any item;
  • The Contractor must have processes and procedures in place to ensure purchase orders (PO’s) are expedited promptly and accurately for delivery within the required timescale;

INVOICING/CREDIT NOTES

  • Invoices must be pounds Sterling (GBP) and forwarded to the Finance Department at the address indicated on the purchase order;
  • Invoices must be submitted within seven days of each delivery. The invoice shall specify:-
  1. PO Number;
  2. Details of and quantity of goods delivered and agreed contract price;

(Note: Separate charges relating to delivery, carriage and/or packaging or other miscellaneous costs will not be accepted under any circumstances);

  1. Delivery address.

Failure to provide this information on invoices may result in payment delay.

  • The Contractor will, within 5 days of notification, up-lift any disputed goods (i.e. incorrect or damaged);
  • Credit Notes must be issued for returned or incorrect/damaged goods within 5 working days of the return or uplift of the goods;
  • Credit Notes for incorrect Invoices must be issued within 5 working days of notification of any dispute to enable payment timescales to be met. Disputed invoices will be held until the dispute is either resolved or a credit note has been issued;
  • Payment will be made in accordance with the Conditions of Contract upon receipt of a valid invoice. SRC will endeavour to pay the Contractor within 30 days of a correctly submitted invoice.

CONTINGENCY ARRANGEMENTS / DISASTER RECOVERY PLAN

  • The Contractormust have contingency arrangements/disaster recovery plan in place to ensure continuity of business in the event of breakdown or failure of vehicle, delivery, storage facilities, IT systems, or product supply chain.

CONTRACTORS PERFORMANCE ASSESSMENT

  • During the Contract, the performance of the Contractor will be regularly monitored to ensure required standards are adhered to.
  • Annual Contract review meetings will take place with SRC representatives and the Contractorthroughout the term of this Contract.
  • The Contractorwill work with SRC to meet the Key Performance Indicators (KPI’s) below and continue to
  • identify improvement measurements throughout the life of the Contract:

Prompt Delivery/Adherence to Response Times;

Ease of Contact / Resolution of Queries;

Transportation and Unloading of Goods;

Packing / Protection of Goods/Prompt Replacement of Damaged Goods;

Suitability for Purpose;

Accuracy of Invoices / Standard of Documentation;

Invoices / Credit Notes /Contract Data Returned Fully & Promptly; and

Costs in line with tendered rates.

  1. Sustainability
  • In line with the SRC Corporate Plan (Section - Modern Fit for Purpose College Estate) these new pieces of technology mirror the sentiments to improving sustainable practice and developments across all College. Their power consumption (electricity) is small, they don’t need any special service provision and are transportable between campuses. Furthermore, the nature of these collaborative robots are such that their usage doesn’t involve any pre-installed guarding and so during student demonstrations or project work, due to their “collaborative” functions, a safer environment for staff and students exists.
  • Wrapping & Packing

Contractors in the supply chain must make every effort to reduce the use of wrapping and packaging materials whilst maintaining the integrity of the products and its fitness for purpose;

  1. Contract Period

The Contract will be effective immediately from initial date of Contract award and will run for the duration of the agreed warranty arrangements.

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