Suggested Text for Online Survey Period Emails

Suggested text for online survey period emails

Suggested text for thank you email to snapshot census date venues

Suggested text for email to local contacts asking them to complete online surveys

Suggested text for email to venues after follow-up phonecall

Suggested text for reminder email to venues

Suggested text for thank you email to snapshot census date venues

[insert greeting]

The [town/city/region] Live Music Census has just taken place – dozens of volunteers went out and about to live music events across the town/city, collecting data about audiences and venues. It was a great success and highlighted the diversity of live music in [town/city/region] – from [insert some examples of genres/events visited on snapshot census date].

But the Census doesn’t stop there – online surveys are now collecting data about venues, promoters, musicians and audiences. And whether you are open for live music for one night only or 365 days of the year, we want to hear from you!

Thank you for your help so far with the Census and for allowing our volunteers in to your venue. It is now really important that you complete the online venue survey so that we have a complete set of data for analysis.

The online surveys are open for three months, until [closing date], and one lucky survey respondent will win an [incentive]!

Please go to [URL] to start filling out the survey.

We need your help to spread the word to audiences and musicians about the Census. Please add the following line of text to any mailouts you are doing over the next 3 months, and do tell everyone about the census via social media. Thank you!

Text for mailouts: “Have your say in the [town/city/region]Live Music Census! Go to [insert website] to fill out the survey and for the chance to win an [incentive]!”

Suggested text for email to local contacts asking them to complete online surveys

[insert greeting]

But the [town/city/region] Live Music Census doesn’t stop there –online surveys are now collecting data about venues, promoters, musicians and audiences so that we can build a complete picture of live music activity in [town/city/region].

And this is where you come in – we need you not only to fill out a survey yourself, but we also need your help to spread the word about the census, so please ask your friends and family to fill out a survey and tell your mailing lists and social networks.

The online surveys are open for three months, until [closing date], and one lucky survey respondent will win an [incentive]!

Please go to [URL] to start filling out the survey.

Please add the following line of text to any mailouts you are doing over the next 3 months, and do tell everyone about the Census via social media.

Text for mailouts: “Have your say in the [town/city/region]Live Music Census! Go to [insert website] to fill out the survey and for the chance to win an [incentive]!”

Thank you!

Suggested text for email to venues after follow-up phonecall

[Insert greeting]
I hope that you are well.

As per our conversation just now, I am emailing you to ask you to complete the venue survey for the [town/city]Live Music Census, the second phase of our data collection exercise]. We need to collect data from as many venues in [town/city/region]as possible in order to draw meaningful conclusions about the city, and so your data is vital to our project [optional - particularly as your venue hosted an event on [census date], the date of phase 1 of our data collection exercise].

You could also win [incentive]! (T&Cs apply.)

To complete the survey, simply go to the Live Music Census homepage –[insert URL] – and click on the relevant button to get started.
The surveys are open until [closing date] but if you're able to complete it in the next week or so it would be much appreciated.

Do let me know if you have any questions.

Many thanks,

[name]

Suggested text for reminder email to venues

[insert greeting]

I hope that you are well.
This is just a gentle reminder to complete the[town/city/region]Live Music Census, please. The surveys are open until [closing date] but it would be much appreciated if you were able to complete it this week if possible.
Many thanks,
[your name]