Strategic Relevant Authority Meeting Minutes 29/06/2016

000168-MTMS-RAC-GEY AB 22-07-2016

Strategic Relevant Authority Meeting Minutes – 29/06/2016

Subject: / Strategic Relevant Authoritymeeting
Purpose: / This series of meetings is for the Strategic Relevant Authority to review implementation of the River Transport Strategy (RTS) for the Thames Tideway Tunnel. The purpose of the Junemeeting is to discuss the current project situation as well as other relevant issues.
Date and time: / Wednesday 29thJune 2016 1.30pm to 3pm
Location: / Neckinger, 4th floor, The Point, 37 North Wharf Rd, Paddington, London. W2 1AF
Attendees: / Port of London Authority (PLA) – Jim Trimmer (Chair) (JT)
Transport for London (TfL) – Andrew Clarke (AC)
City of London (CoL) – Ted Rayment (TR), Robin Close (RC), Kurt Gagen (KG)
City of Westminster (CoW) – Dianne James (DJ)
London Borough of Hammersmith & Fulham (LBHF) – Matt Harris (MH)
London Borough of Lambeth (LBLA) – Shreekant Patel (ShP)
London Borough of Southwark (LBS) - Dipesh Patel (DP)
London Borough of Tower Hamlets (LBTH) – Bob Bennett (BB)
Royal Borough of Kensington & Chelsea (RBKC) – James McCool (JM)
Relevant Authority Coordinator (RAC) – Glynis Youngs (GY)
Tideway – Nick Butler (NB), James Spikesley (JSp), Stephen Thompson (ST)
Contractors Representatives (MWCs) –Clive Kessell (CK), Rob Merchant (RM)
Apologies: / Port of London Authority (PLA) – Terry Lawrence (TL)
Greater London Authority (GLA) – Kevin Reid (KR)
Transport for London (TfL) – Paul Wilson (PW)
City of London (CoL) –Ian Hughes (IH), Janet Wells (JW)
London Borough of Hammersmith & Fulham (LBHF) – Nick Ruxton-Boyle (NRB) sub MH
London Borough of Lambeth (LBLA) –Simon Phillips (SP)
London Borough of Southwark (LBS) – Christian Loveday (ChL) sub DP, Ian Law (IL)
London Borough of Wandsworth (LBW) – John Stone (JS), Adam Hutchings (AH) no sub
Royal Borough of Greenwich (RBG) – Mark Page (MP)no sub
Tideway –David Stokoe (DS)
Peter Brett Associates (PBA) – Keith Mitchell (KM)
Contractors Representatives (MWCs) – John Davies (JD)
No Response or did not attend: / Transport for London – Agboola Lukman (AL)
London Borough of Southwark – Adam Greenhalgh (AG)
BLP – James Good (JG)
Minute taker: / Glynis Youngs
Doc refs: / 000168-MTMS-RAC-GEY AA19-07-2016
Abbreviations: / ALARP – as low as reasonably practical
BMB – West Contractor
CAF – Contract Area Framework
CLP – Construction Logistics Plan
CVB – East Contractor
DCO – Development Consent Order
DFT – Department for Transport
EA – Environment Agency
FLO – Central Contractor
IndPan – Independent Panel
LA – Local Authority
MbR – More by River
MDS – Main Drive Sites / MMO – Marine Management Organisation
MWC- Main Works Contractors
NC – Not Completed
PMN – Post meeting note
RA – Relevant Authority
RLA – Relevant Local Authority
RTS – River Transport Strategy
SFTF – Sustainable Freight Transport Framework
SFTP – Sustainable Freight Transport Plan
SRA – Strategic Relevant Authority
TIG – Thames Water’s Tideway Integration Group
TBM – Tunnel Boring Machine
TSM – Traffic Strategy Manager (JSp)
Agenda Item / Notes and Action
1 / Safety Moment
NB – Incident regarding swimming pool.
2 / Apologies for absence
GY - gave apologies, substitutes and non-respondents:
3
3a
3b
3c / Chair’s introduction
Minutes of the last meeting (24/05/2016)
GY – indicated changes;
Outstanding actions
Item 1 – GY received document and circulated to SRA 1/6/16;
Item 3c & 11 – GY ~ to be discussed later in meeting;
Item 6 & 8 – SFTPs for Kirtling Street & Carnwath Road SFTP to be discussed later in meeting;
Item 7 – Meeting CoW and JD to discuss river wall; DJ – due to meet soon;
MINUTESOF SRA MEETING ON24/5/16 APPROVED & SIGNED
Minutes agreed and put on website - GY; PMN – copy of minutes sent for upload 6/7/16:
4 / Independent Panel - update
Current status relating to briefing of Independent Panel discussed to ensure they are up to date with project progress and documents when/if needed;Briefing document discussed; Members of Independent Panel undertook site visit of RTS sites:
5 / Whole project - general update
An update provided on the current position of the project as a whole;
6 / ‘More by River’ initiative – update
Commercial discussions ongoing; Further analysis considered on more materialsabove RTS commitments being moved by river; Final quantities not yet available; Discussion regarding early concrete batching and ongoing investigations into this opportunity; Some additional materials about to be delivered to Chambers Wharf; Publicity regarding spoil removal from Chambers Wharf discussed; PMN –link circulated 7/7/16;
7 / Monthly Monitoring and reporting
Presentation on proposed layout of monthly report and discussion on release timescale and receipt by SRA; RAC to circulate; Dialogue on the potential to call a review meeting if required;
8 / SRA minutes
Debate on style of minutes; AGREED – Minutes to be more concise;
9 / RTS: Kirtling Street shaft spoil and Greenwich spoil
Update on current situation; RTS commitment 4.2.1; review process - schedule 3 Cl 3.2 & 3.3; Next steps; Programme Critical Path considered at Greenwich;
10 / Sustainable Freight Transport Plans
Discussion over inclusion in SFTPs and the approval process; document under discussion for the approval process;AGREED to submit comments to RAC by 15/7/16;
SFTPs for Kirtling Street and Carnwath Road will be completed in the new few weeks;
11 / Any Other Business
All documents require a unique reference number;
MWC appreciative of assistance given in developing SFTP for Chambers Wharf;
12 / Date of future meeting:-
Wednesday 20th July 2016 at 1.00pm;
Ravensbourne, 4th floor, The Point, 37 North Wharf Road, Paddington, W2 1AF;
Meeting closed 3pm.
Next minute taker: Glynis Youngs
Agreed by: / Signature: __G Youngs__ Name: ____G YOUNGS__
Position: __RELEVANT AUTHORITY COORDINATOR_ Date: __20TH JULY 2016__
Agreeing body: __STRATEGIC RELEVANT AUTHORITY__

Page 1 of 2