State Below the Number of Registered Door Security and Other Security to Be Used

CITY SAFE Page 1 of 12

RISK ASSESSMENT
The following information must be supplied prior to any alcohol related event being considered. This document has been prepared to ensure all alcohol related events are managed in a controlled and responsible manner.
PREMISES or EXACT LOCATION OF EVENT
(including address)
LICENCE HOLDER / DPS
(details of liquor license used)
PROMOTER or EVENT MANAGER
(to include name, date of birth, company name, address and tel number)
DATE OF EVENT
TIMES OF EVENT
(or times of licence if different)
DETAILS OF EVENT
(include music policy)
MAX CAPACITY
PAYMENT
(on door or tickets, places of sale, prices, guest list or other free entry permits)
SECURITY COMPANY
(include name and contact tel number)
RISK: PUBLIC DISORDER
The following points must be considered in relation to the above:

To employ a competent door security team, registered with the SIA, which is familiar with the expected customer profile with staff levels reflecting capacity and type of event
State below the number of registered door security and other security to be used
To nominate a Head of Security to oversee effective customer communications in respect of the venue policies
Staff briefing relating to fire/evacuation procedures, written record of details and attendance
Liaison with City Safe (0161 856 3171) to highlight the event

Risk Assessment:
* If required use the ‘continuation sheets’ at the rear
Agreed: YES/NO
Further action/conditions agreed by police:
* If required use the ‘further action’ sheet at the rear
RISK: CROWD CONTROL, DISORDERLY QUEUING
The following points must be considered in relation to the above:

The use of crowd control barriers to facilitate an orderly queuing system which does not obstruct or interfere with other people using the highway
Monitoring and supervision of queue by security personnel or CCTV
No guest list would ensure all persons wishing to enter the venue will do so in a safe and fair manner

Risk Assessment:
* If required use the ‘continuation sheets’ at the rear
Agreed: YES/NO
Further action/conditions agreed by police:
* If required use the ‘further action’ sheet at the rear
RISK: WEAPONS AND DRUGS - SEARCHING
The following points must be considered in relation to the above:

Search policy as a condition of entry, ensuring adequate number of staff to facilitate same gender searches where required
Search policy extends to all promoters, artistes and entourage who fall outside regular members of staff, each time entry is gained
The use of hand held metal detectors
Notice given to customers, in advance, that search policy is a condition of entry, including signs prominently displayed at the entrance(s)
All staff working the event to be made aware of drugs/weapons policy
No entry to be gained other than through designated entry points, without exception
Refusal of admission for anyone attempting to gain entry whilst in possession of weapons/drugs
Safe retention of any weapons/drugs found/seized during search
Action (including police action) to be taken regarding persons found to be in possession of weapons/drugs.

Risk Assessment:
* If required use the ‘continuation sheets’ at the rear
Agreed: YES/NO
Further action/conditions agreed by police:
* If required use the ‘further action’ sheet at the rear
RISK: DRUNKENNESS
The following points must be considered in relation to the above:

Monitoring levels of drunkenness of clientele to ensure no licensing offences are committed by staff of licensee with regard to permitting drunkenness
Action to be taken with regard to any customers found to be suffering adversely from the effects of alcohol

Risk assessment:
* If required use the ‘continuation sheets’ at the rear
Agreed: YES/NO
Further action/conditions agreed by police:
* If required use the ‘further action’ sheet at the rear
RISK: UNDERAGE PERSONS
The following points must be considered in relation to the above:

Acceptable forms of identification in respect of proof of age shown by all persons appearing to be under 21 years of age
Type of event, if 18th birthday party, then higher risk of these issues
Management of age policy at all time

Risk assessment:
* If required use the ‘continuation sheets’ at the rear
Agreed: YES/NO
Further action agreed by police:
* If required use the ‘further action’ sheet at the rear
RISK: DRUG DEALING IN THE VENUE
In addition to the search procedures which may assist in preventing drugs from entering your venue, the following points must be considered:

Any Dark, remote or potential areas of the venue which may be used for this purpose to be either well lit or supervised at all times
Action to be taken regarding persons suspected of dealing in or possession of controlled drugs inside the venue, including police action
Active monitoring of the queue and activity around the perimeter of the building
CCTV coverage both internally and externally

Risk assessment:
* If required use the ‘continuation sheets’ at the rear
Agreed: YES/NO
Further action agreed by police:
* If required use the ‘further action’ sheet at the rear
RISK: THEFT OF PERSONAL PROPERTY
The following points must be considered in relation to the above:

Adequate staff to patrol all areas of the venue
Identification of property left unattended by customers, before it becomes stolen property, including a secure property for any found property
A recorded property system for all lost and found property
A secure cloakroom facility for customers wishing to safely deposit property
Any other crime prevention system or material

Risk assessment:
* If required use the ‘continuation sheets’ at the rear
Agreed: YES/NO
Further action agreed by police:
* If required use the ‘further action’ sheet at the rear
RISK: CUSTOMERS LEAVING THE PREMISES
The following points must be considered in relation to the above

Monitoring and supervision of customers leaving the venue to ensure they leave in an orderly manner and do not in any way obstruct or interfere with other people or cause annoyance to residents
Removal of any litter (including flyers) associated with the event from outside the venue and surrounding areas
Late night transport – do you have links with any of the transport networks for your customers leaving the venue or do you provide information of available transport

Risk assessment:
* If required use the ‘continuation sheets’ at the rear
Agreed: YES/NO
Further action agreed by police:
* If required use the ‘further action’ sheet at the rear
RISK: GENERAL SAFETY
The following points must be considered in relation to the above

Monitor and react to any areas which may become overcrowded
To ensure that the venue is adequately ventilated, consider dedicated ‘chill out’ areas
The availability of free drinking water to all customers and staff
Ensure staff, particularly security staff, are easily identifiable to those customers in need of assistance
Ensure all parts of the venue has sufficient lighting at all times
Ensure any vulnerable customers are identified and their needs catered for, eg disabled persons, lone intoxicated females
Consideration MUST be given to use of glass, ie safety glass or plastic
Sufficient staff trained in First Aid, including First Aid facilities proportionate to the number of customers at the event / venue
Adequate staff to patrol all areas to ensure the above standards are maintained throughout the duration of the event
The prevention of the removal of glass / bottles from the venue to impact on glass related injuries at street level. What steps are to be taken to ensure NO glass or bottles will be removed AND ALL glass remains secure
The recording of any incidents, including ejections and incidents of disorder. Consideration must be given to establish a well maintained, centralised incident recording system which may be accessed by the police when necessary
Adequate toilet facilities, which should be supervised or monitored with regard to stolen property, drugs and intoxicated persons

Risk assessment:
* If required use the ‘continuation sheets’ at the rear
Agreed: YES/NO
Further action agreed by police:
* If required use the ‘further action’ sheet at the rear

CONTINUATION SHEET

Please state clearly the risk that is being continued

Name of person completing risk assessment ……………………………………………………………………………………………………………………………….

Signature………………………………………………………………………………………………..……… Date …………………………………………………………