Smart Classroom Basic Guideline Document

Smart Classroom Basic Guideline Document

Western Cape

Education Department

Smart Classroom Basic Guideline Document

April 2015

How ToSet Up My Smart Classroom Devices

Your SMART CLASSROOM would have the following:

  1. Notebook(Brand: Mecer)
  2. Activate MS Office(Microsoft Office Word/Excel…)
  3. Interactive Device(Brand: Mimio)
  4. Visualizer/ Document Viewer(Brand: Aver)
  5. Wireless Data Projector (Brand: Infocus)
  6. Useful links(Brand: Mimio / Aver)
  1. How to setup your Notebook for the first time

Unpack your Notebook

  1. Clip the battery pack into the designated slot
  2. Connect the Notebook charger to the wall socket (AC)
  3. Switch on the Notebook

Setting up your Notebook for the first time

  1. Switch on the Notebook - Message will come up: Setup is checking for Video Performance/“Preparing Desktop”
  2. Windows 7 Professional
  3. South Africa
  4. English (South Africa)
  5. US or UK (for the choice of language)
  6. click Next
  7. Choose a username
  8. Type in either the School Name#1, #2… or Teacher Name
  9. This will be used to identify you or your school in future
  10. Click Next
  11. Set a password for your account
  12. Leave blank for now, you can change it later if necessary
  13. Click Next
  14. Please read the license terms
  15. Click bottom left corner to accept
  16. Click Next
  17. Help protect your computer…
  18. Click “Use recommended settings”
  19. Review your time and date settings
  20. (UTC+02:00) Harare, Pretoria
  21. Date and time (Check the date/time or set it correctly)
  22. Click Next
  23. Join a wireless network
  24. Click Skip for now
  25. Windows 7 Professional is finalizing your settings
  26. Desktop will show 5 users, one of the users will be the user name

thatyou gave in step 3above – that will be the user you are going to use.

Step 1
Switch on computer / Step 2
Choose settings as displayed in picture
Step 3
School needs to decide if it will be named by the School name #1 – 10 depending on the number of classrooms or by the Teacher’s name / Step 4
Leave it blank for now, you can set a password later
Step 5
Click left bottom corner to accept and Next / Step 6
Click Recommended settings and Next
Step 7
Time zone Harare, Pretoria and check time/date and Next / Step 8
Skip this if you are not sure and ask your Internet administrator at school if you have Wireless
Step 9
You have completed your initial installation of the Notebook/laptop / Step 10
You will be using the user account as setup in Step 3

It is advised NOT to use the notebook on mains power all the time, but to run off the battery power until a recharge is needed.

  1. How to activate your Microsoft Office (Word/Excel…)

Step 1
Make sure you are connected to the internet.
Go to My Computer, click on All Programs, Look for Yellow Folder: Microsoft Office and Open Word / Step 2
Microsoft Office Activation Wizard : click In want to activate over the Internet. Click Next
Step 3
Wait while the activation is busy / Step 4
Activation is completed. Click Close
  1. How to install the interactive device (Mimio device)

Step 1
Click on the Windows Start button - bottom left, then go to Computer / Step 2
On left, click on Computer, then Windows (C), you will see the file Apps
Step 3
Open Apps, Click on Mimio Studio, on right click on mimiostudio / Step 4
Click on setup and read the screens, Click install, accept license, next, next, next, finish…
You are required to make 3 clicks:
Welcome = Next,
License Agreement = accept+Next,
InstallShield Wizard = Next / You are required to make 3 clicks:
Ready to Install = Next,
Installing = Install,
InstallShield Wizard Complete = Finish
Step 5
MOST IMPORTANT
It asks you to connect your Mimio Device HUB to activate the software OTHERWISEyou will only have a free limited version of the software / Step 6
Take the Mimio “white” HUB out of Mimio box and plug it into the laptop to finish the installation of the software. (it looks like a USB flash drive stick)
Step 7
You have successfully installed the Mimio Software.
BUT you now need to charge your Mimio Device with the grey cable, plugged in and connected to electrical plug point for 24 hours. Please insert pen stylus into the cradle while charging. / Step 8
To open Mimio you need to look for the icon, or right click and PIN to TASKBAR and then access it on your Start Menu/Task Bar
  1. How to open theVisualizerapplication (Averdocument viewer)

Step 1
The software is preloaded on the laptops and the icon is on the Desktop. Right click on icon and click Pin to Taskbar / Step 2
When you open the Sphere software and you get theimage below, you did not connect the visualizer with the USB cord to the computer.
  1. How to connect to the Wireless Data Projector (Infocus)

Step 1
Switch on your Data Projector – you should see this image below / Step 2
If not, press the source button on your remote and scroll to the WLAN setting and press select
Step 3
Open your EZ Display icon on your desktop / Step 4
Click on Auto Search / Start
Step 5
Type in the Passcode you see on your data projector display as in Step 1 / Step 6
Note the ALL button turns green. Click Compatibility and minimize your EZ Display window
Please note: if you close the EZ Display window you break the connection and need toredo Step 1 – 5
  1. Useful links

For more on how to use MimioTeach device, check out these video links:-

How to set up Mimio Connect /
Mimio Studio gallery /
Mimio Tool bar 1 /
Mimio Tool bar2 /
Mimio Tool bar 3 /
Mimio Tool bar- overview /
Inserting Word, PowerPoint, and PDF files into MimioStudio Notebook /

For more on how to use Aver Visualizer device, check out these video links:-

Sphere 2 Intro /
Sphere 2 Doc Cam Menu /
Sphere 2 Annotation Menu /
Sphere 2 Record and Capture Menu /
Sphere 2 Presenter Menu /
Sphere Software - Video 2 - Doc Cam Menu - /

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