Second Meeting January 26, 2011

DRAFT

Goal Team4Minutes

Second Meeting – January 26, 2011

Note - The goal team agendas and meeting notes are accessible by clicking on the link at the bottom of this page:

Attendees: Convener, Dave Heffernan; Craig Blazejewski; Carmen Diaz; Barbara Frazier, Lauren Grant; Leslie Golden; Susan Kelley; Nicole McPherson; Christie Pickeral; Jose Soto; Nicole Valentino

1. Announcements:

-Big Meeting has been moved from March 18th to June 2nd

-Next Meeting-tentatively scheduled for the 1st week of March (and was subsequently set for March 1 at 9:00 a.m. at CJI, room 109)

-At February Board of Trustees Meeting , Susan Kelley and Amy Bosley will provide an update on progress toward the strategic goals.

- Note that the minutes of December 3 were approved with one correction under “Baseline Data Review,” fourth paragraph, it should read, “…as well as training in collaboration with health care providers.”

1. Discussion Items

a. Goal Team Report

To create its report to the college, which will be shared at the Big Meeting on June 2, the team will examine updates to the Strategic Issues and Strategic Initiatives reports that relate to Goal 4. The team will also review any documented progress, looking at the baseline data and comparing to updates that may be available.

The team’s report will answer four questions:

1. Are we on track toward the targets set for this goal by the 2009-10 teams?

2. What is currently happening at the college to get us there?

3. What data do we have that help us to measure progress?

4. Will the list of major activities underway continue to “move the needle?” If not, what is missing from the list?

The answers to these questions, along with updates to the Strategic Initiatives and Strategic Issues, will combine to form the 2010-11 report on Goal 4.

b. Strategic Initiatives

Strategic Initiatives related to Goal 4 are identified in three ways.

First, the 2009-10 goal team produced a list of Initiatives.

Second, Departmental objectives have been entered into the Weave online planning software, and a review of those may identify additional initiatives not on last year’s goal team list.

Each goal team will review the departmental objectives related to its goal that have been entered into Weave Online to determine which are large enough in scope to include in the goal team report.Those will be selected and a Strategic Initiative report generated by a member of the team.

Third, the team may identify other initiatives not on last year’s list nor in Weave Online.

The list of initiatives identified by the team as requiring an update is in the chart at the end of these minutes, along with the team member who will draft the update after conferring with appropriate people at the college who are working on the initiative.

c. Strategic issues

1. The team referred to the narrative of the 2008-13 Situational/Needs Analysis, contained in the Strategic Plan, and the list of Strategic Issues.

Question: Are there updates to the list of issues selected by Goal team 4 last year and/or additional issues that pose a challenge to us achieving our mission, as related to Goal 4?

a. The team picked two issues relating to goal 4: #8 and #14(pgs. 14- 15). Jorge Soto will draft an update to those two issues.Susan Kelley will ask Ed Ames about the item in the Issue 4 report, “Procurement student involvement/community partnership.”

b. Additional Issues to consider

The team selected the following additional issues:

-How will we define meaningful improvement? It is a change from baseline data. (Dave Heffernan will draft a statement.)

-How do we define the extent to which we are accessible? (Susan Kelley will add to the description of this issue a note about the college’s stepped up “story telling” efforts in the Marketing and Strategic Communications Department, and about internships and scholarships as they support student pathways.)

-Define what it means to collaborate? Include some examples. (Lauren Grant and Craig Blazejewski will develop a draft definition of collaboration as it relates to work on Goal 4.) It was noted that this definition will continue to evolve and might be discussed further at the Big Meeting (Susan Kelley)

-How do we define diversity? Diversity includes gender, race, and ethnicity. But, we should also speaks about diversity as it relates to physical challenges,learning/employment opportunities, the stories we tell and the vehicles by which we tell them, and in procurement. Note that we value diversity of opportunities, and not just demographic diversity.

-Define learning pathways? Goal team #1 will cover, but we want to expand to show the importance of learning about our community. (Carmen Diaz)

-As part of our “culture of evidence”, how do we validate that changes in our proposed key indicators are meaningful and are having the intended effects on achieving our objectives? We will add to this as we complete our work in updating progress toward the objectives. (Dave Heffernan)

1. Combined Team Issues Report ( pgs 11-16)- Major Goal-Related Initiatives (pgs 22-25)-Please refer to these for the issue reports and initiative reports prepared by last year’s team. We will be working to update these.

1. Action Items Resulting from Today’s Meeting

See chart on next page for assignments regarding Initiative updates.

1. Baseline Data

It was noted that we have in hand baseline data as follows:

4.1 – Valencia gifts for 08-09 and 09-10

4.2 – Alumni members and alumni giving 08-09 and 09-10

4.4 – Our involvement with top 100 employers, and the GPA data for transfer students to UCF

We still need to gather these baseline data:

4.3 - Evidence of our outreach to the community to tell our story. As an example, we might capture the number of hits on our web site for CJI

4.3 – Advisory Board membership list and/or numbers

4.4 – Survey of alumni, which is not currently available, but was once done.