RE: Disability Sitting Volleyball 16Th March 2017

22nd February 2017

RE: Disability Sitting Volleyball – 16th March 2017

Congratulations on being selected to enter in the 2017 West YorkshireDisability sitting volleyballfestival!

This letter contains detailed information regarding the event to allow the day to run as smoothly as possible. Please ensure you have fully read and understood all of the information contained within this pack.Included is the following information;

• Schedule of events
• School responsibility
• Parking information & directions
• Registration
• Facility information
• Emergency contact

Schedule of Events

Thursday 16th March 2017

Registration from 9:30

Competitions will begin 10:00

Competitions will close at 12:00 (finish times are approximate)

Huddersfield leisure Centre - Spring Grove St, Huddersfield HD1 4BP

General Information

Any number of children per school (KS2) mixed gender and any form of disability are allowed to take part. This is a festival, not a tournament so non – competitive and no prior experience is necessary.

School Responsibility

Each school attending must send appropriate members of staff to ensure that the participants can be safely supervised.

It is a requirement that schools have the following information for each team member with them on the day;

• Medical information
• Emergency contact information including consent of parents/guardians for the young person to attend the event
• Photo and video consent. If there are any objections regarding the taking of photographs please ensure we are aware of this as soon as possible to allow provision for this to be put in place.

Participants must be supervised at all times on the event day (including trips to the toilet).

Parking InformationDirections

Please use the postcode HD1 4BPfor sat nav.

All Parking information can be found here: on the Leisure centres website. Please note, all car parks incur a charge.

There is a bus and car drop off (on Merton Street) right outside the centres main entrance if you need to use this. There are a number of parking bays including disabled in the main car park.

Please note that the leisure centre car park is owned by Kirklees council – there is a 4 hour limit on the time of stay and traffic wardens are in operation. You should only use a disabled bay if you have a valid badge to do so and adhere to the rules set out on the parking signage. The event organiser cannot be held accountable for any additional parking charges incurred on the event day.

Registration Point

Please make your way to the main sports all and visit our registration point to let us know you have arrived and collect your day’s schedule.

Here, you should remind us about any special requirements or information about participants which you feel we should be aware of as well as anyone who cannot have their photo taken.

NB it is the team manager’s responsibility to ensure the appropriate action is taken to ensure relevant participants are not photographed.

Changing and Toilets

The centre is fully accessible with a number of changing and toilet areas on the same floor as the sports hall.

N.B. Changing areas will not be secure. Personal possessions left in these areas are at participants own risk, we would advise that you keep personal belongings with you in the main hall or use lockers provided by the centre.

All facilities will remain open to the public, please supervise children and young adults around the centre at all times.

Weather Considerations

In extreme travel conditions or unforeseeable circumstances and the event may need to be cancelled, we will contact the registered team managers.

For up to date information on the day please check Twitter (@yorkshiresport), Facebook ( and the Yorkshire Sport Foundation website(

Lunch

Lunch will not be provided on the day for Team Managers or participants. We encourage all participants to bring a drink (in a container they can refill) and a packed lunch. There is a café and vending machines available onsite where you can purchase hot and cold food/drinks.

On The Day Emergency Contact

If you do run into any unforeseen problems on the day of the games your contact is:

Philip Truby

07722 259026

0330 20 20 280

Thank you and we look forward to seeing you at the event.

Yours Sincerely

Lucy Wall

Events Officer

Yorkshire Sport Foundation