Provision of Security Services for DFPC Cebu SM Northwing 2016 2019

Invitation to Bid

Provision of Security Services for DFPC Cebu SM NorthWing 2016 – 2019

OGM1508

The Duty Free Philippines Corporation (DFPC), through its Corporate Budget 2015 intends to apply the sum ofFour Million Nine Hundred Fifty Eight Thousand Two Hundred Sixty Five Pesosand 85/100(PhP4,958,265.85)being the Approved Budget for the Contract (ABC) to payments under the contract for Memorandum SM(2015)-197M dated 15 July 2015. Bids received in excess of the ABC shall be automatically rejected at bid opening. Bids received in excess of the ABC shall be automatically rejected at bid opening.

DFPC now invites bids for the Provision of Security Services for DFPC Cebu SM NorthWing. Prospective bidders must have at least five (5) years (2011-2015) experience in providing security services with its largest similar contract amounting to at least fifty percent (50%) of the ABC. The said contract should be with any reputable establishment engaged in retail operations (mall, department store, supermarket, shopping center or hypermart) with a minimum deployment of twenty (20) security guards. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II, Instructions to Bidders.

Bidding will be conducted through open competitive bidding procedures using the non-discretionary “pass/fail” criterion as specified in the Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act” and is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138.

Interested Bidders may now obtain further information from DFPC and inspect and/or purchase the Bidding Documents at the address given below from 9:00AM – 5:00PM, Mondays thru Fridays until 17 August 2015.

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the non-refundable fee of Four Thousand Pesos (PhP4,000.00) for the Bidding Documents not later than the submission of their bids.

DFPCwill hold a Pre-Bid Conference on 05 August 2015at 2:00PM Mr. A Bar & Restaurant (Lower Busay Heights, Cebu City)which shall beopen only to all interested parties who have purchased the Bidding Documents.

Deadline for submission of Bids shall be on 18 August 2015at2:00PM and Bid opening shall immediately follow at2:15PM atMr. A. Bar and Restaurant, Lower Busay Heights, Cebu City. Bids will be opened in the presence of the Bidders’ representatives who choose to attend. Late bids shall not be accepted.

All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.

For purposes of computation, where applicable, all figures should be rounded off to a maximum of two (2) decimal places.

DFPCreserves the right to waive any formality on the eligibility requirements of this project. Furthermore, DFPC reserves the right to reject any and all proposals, to annul the bidding process, or declare a failure of bidding, or not award the contract in any of the situations stated under Section 41 of the Revised IRR of RA 9184, and makes no assurance that a contract shall be entered as a result of this invitation without thereby incurring liability to the affected bidder or bidders.

(Sgd.)MA. LOURDES D. VELARDE

BAC Chairperson

III.Bid Data Sheet

1. Cash or cashier’s/manager’s check issued by a Universal or Commercial Bank

1. Bank draft/guarantee (signed by the appointee) or irrevocable letter of credit (original and machine validated) issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank

1. Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security.

1. Any combination of the foregoing.

1. Bid-Securing Declaration

1. 2014 Income Tax Return (form 1701/1702)
2. Business Tax Return (forms 2550M and 2550Q) for the last six (6) months (January to June 2015) prior to opening of Bids filed thru Electronic Filing and Payment System (EFPS).

1. Table of Organization and Company Profile with list of Security Management Staff and designation (original).
2. Location map and photo of Main Office (original).
3. Affidavit to put up an office/Certificate stating that there is an existing office in Cebu (original).

V.Special Conditions of the Contract

1. Statement of Account.
2. Attendance Summary (original copy of the semi-monthly summary of daily time records duly certified by the PROCURING ENTITY).
3. Photocopy of its payroll (immediately preceding payroll period) indicating receipt of payment of salaries and wages due to guards assigned at the PROCURING ENTITY.
4. Sworn affidavit executed by the agency's finance officer stating the following:

• salaries and wages of the guards assigned in the PROCURING ENTITY for the immediately preceding payroll period has already been paid and released in accordance with the latest applicable wage order.
• SSS, PhilHealth, Pag-ibig, Retirement Benefit and State Insurance Fund remittances are paid for by the SUPPLIER every end of the month in accordance with their latest applicable computation table.

1. Ensure that all guards assigned to service the PROCURING ENTITY are at all times vigilant, honest, dependable and aware of their security and safety functions to protect the image of the PROCURING ENTITY.
2. Monitor the assigned guards in the performance of their duties and responsibilities by conducting regular daily inspections and provide periodic security survey/security audit to ensure that the security guards are properly discharging their duties in consonance with the existing and new company policies and procedures, giving due regard to the interest of the PROCURING ENTITY.
3. Maintain and constantly check the CCTV systems and provide an on-call technician in case of malfunction and trouble-shooting at its own account. In case the malfunction or damage to the systems is directly attributable to them, they shall cause the repair thereof, at its own account.

1. Maintain an office in the project location for better feedback and monitoring of performance and competence. For this purpose, the SUPPLIER shall immediately notify the PROCURING ENTITY of any change in the office address;
2. Immediately replace the Detachment/Officer-In-Charge and/or security guards any time upon the request of the PROCURING ENTITY;
3. Maintain its good standing as a qualified and competent security agency by ensuring financial capability to provide services as an independent SUPPLIER;
4. Obtain, at its own account, the necessary valid licenses, permits, and other documentary requirements, and comply with the foregoing legal undertakings. For this purpose, the PROCURING ENTITY shall, upon its request, be provided with valid licenses, permits and financial statements of the SUPPLIER for evaluation;
5. The SUPPLIER shall provide additional personnel upon request of the PROCURING ENTITY with the approval of the HEAD OF THE PROCURING ENTITY if the request is for permanent assignment, and the Security Manager if the request is for temporary assignment or contingency subject to the provision in Appendix 14 Section 5.2 of the Guidelines on the Procurement of Security and Janitorial Services issued by the GPPB;
6. Submit to the PROCURING ENTITY any amendment to their Articles of Incorporation;

1. The SUPPLIER shall be paid the contract rate for the day shift, night shift per security guard per eight (8) hours tour of duty per day and hourly rate for extended dutyon a bi-monthly basis.
2. On the basis of the contract rate, the guards shall receive a compensation package, inclusive of benefits in accordance with the applicable Cost Distribution. The rate includes services rendered by guards on Sundays and Legal Holidays.
3. The PROCURING ENTITY is not obliged to pay the guards on the day that the said guard/s is/are found sleeping or has abandoned post.

1. Any loss or damage clearly attributable to the fault of the PROCURING ENTITY, its employees, officers, clients, customers, suppliers, visitors, representatives or agents;
2. Loss or damage to property, belonging to the PROCURING ENTITY kept or placed outside the warehouse/stockroom or selling areas and offices, unless the same have been turned over to the SUPPLIER through the guard(s) assigned in the premises, with an actual physical inventory of the same, made in the presence of the representative of the PROCURING ENTITY and that of the SUPPLIER and entered in their respective logbooks and acknowledged by way of their respective signature, affixed therein;
3. Loss or damage to properties, which are not reported to the SUPPLIER within twenty four (24) hours after its discovery by the PROCURING ENTITY, unless the SUPPLIER’s guard on duty has knowledge already of such loss or damage thereby rendering, said report unnecessary.

1. Interview of guards to be deployed.
2. Assessment and evaluation of credentials:
3. Security License issued by PNP-SAGSD/SOSIA
4. Diploma/Certificate or Transcript of Records
5. Training Certificate from a Security Training School/Center accredited by PNP-SAGSD/SOSIA
6. Neuro-Psychiatric Clearance from PNP-SAGSD/SOSIA accredited examination center
7. Drug Test results issued by PNP-SAGSD/SOSIA accredited examination
8. Physical/Medical Examination Report
9. Local and National Agency Clearances (NBI, PNP-C2, Police and Court).
10. FullBackground Investigation Report

VI. Schedule of Requirements

Security Services for DFPC Cebu SM NorthWing 2016-2019

The Supplier shall provide the PROCURING ENTITY with Security Services specified in the Scope of Services under Item I of this Section for a period of three (3) years:

1.Scope of Services

1. Maintain law and order within the premises of the PROCURING ENTITY;
2. Guard and protect the properties and premises of the PROCURING ENTITY, including properties of its employees, clients, customers, suppliers, visitors and other persons conducting business with the PROCURING ENTITY, from theft, robbery, damage, malicious mischief, trespassing or other unlawful and any destructive acts of an individual;
3. Protect the PROCURING ENTITY’s personnel, clients, customers, suppliers, or visitors against assault by any person/s;
4. Enforce various rules and regulations which the PROCURING ENTITY may promulgate from time to time, specifically those relating to the maintenance of security and safety;
5. Provide escort security services for transfers of cash and goods, to and from and/or within the PROCURING ENTITY’s premise/s as may be required by the PROCURING ENTITY;
6. Assist the PROCURING ENTITY in investigating incidents concerning security and safety incidents within the premises of the PROCURING ENTITY;
7. Assist the PROCURING ENTITY in the formulation and development of an effective security program including policies, rules and regulations pertaining to security and safety;
8. Provide periodic training programs (at its own account) for its assigned security personnel for a quick reaction on Bomb and Bomb component identification/detection, emergency preparedness on natural and man-made calamities, crowd control, first aid, suspect profiling and apprehension, safe handling of firearm and proficiency firing, customer service, report writing and note taking and retail security;
9. Provide the Daily Manpower Deployment and Minimum Logistical Requirements.

2.Manpower Deployment Schedule