Project Initiation Form

Water, Mills and Marshes: The Broads Landscape Partnership

Project Initiation document

Background

The Broads Authority and its partners are developing an application to the Heritage Lottery Fund, Landscape Partnership Scheme for submission on 1st June 2015. The proposed project area will link the urban centres of Norwich, Great Yarmouth, Lowestoft, Acle and Loddon, following the course of the rivers Yare, Bure, Waveney.

The landscape partnerships programme is for schemes led by partnerships of local, regional and national interests, which aim to conserve areas of distinctive landscape character throughout the UK.

The Landscape Partnership Scheme will need to contribute towards all nine of the outcomes listed below. Individual projects within the LP Scheme should contribute to as many as possible, but they do not have to meet all of the nine outcomes.

With HLF investment, the Landscape partnership will have the following outcomes:

The Landscape Partnership Scheme will comprise around 30 projects of varying scales and complexity. These projects will be worked up during a 24 month development phase (2015 to 2017) and completed during a 5 year delivery phase (2018 to 2022).

Once completed, this document will need to contain all the necessary information to provide an overview of the one potential project. Please complete as many separate forms as possible to provide a full explanation of the project(s) proposed.

Not all projects submitted will be included in the final Landscape Partnership Scheme application.

How will this information used?

The information provided will form part of the first round application to the Heritage Lottery Fund, due for submission on the 1st June 2014.
Guidance Notes:
Development phase costs (spend during 2015 to 2017 financial years)
The cost for any work required before your project can start – surveys, planning, consultation etc.
Accuracy of these costs are very important in the first round submission and need to be discussed in detail with the Broads Landscape Partnership project manager.

Delivery phase budget (spend during 2018 to 2022 financial years))
The cost for implementing and delivering your project
Project costs for the delivery phase need to be good estimates. These costs will be accurately identified during the development phase as grant requests cannot be increased after the initial application submission.

Full Cost Recovery:
Small voluntary organisations may be able to claim for core costs as part of the project. Guidance on calculating full cost recovery amounts area available from the Association of Chief Executives of Voluntary Organisations (ACEVO) and BIG Lottery Fund

Please contact the project manager if you intend to include full cost recovery in your project costs

VAT:
Please identify separately any amounts allocated for VAT. If you are VAT registered let us know.

Strategies and Future Planning:
It is important that all aspirations for the project are evidenced in your or your project partner organisations aspirations and strategies. Please quote strategies and relevant documents where possible, provide links to electronic copies or hard copies as appendices to this document when completed.

Version Control:
The project plan is a working document – it will be regularly reviewed and if necessary amended whenever there is a significant change. For this reason, it is important to use Issue Numbers and to file previous versions in an accessible place.

Text Boxes and Tables:
Throughout the document there are a number of text boxes and tables. Please do not limit yourself to the space provided. Use additional lines in text boxes and tables to ensure you include as much relevant information and detail about your project as possible.Red text is for guidance only please delete it before returning the form.

Return of Forms: Please return all documents to

What do we need and when?

We want to know what your project will do and how it will fit with the Broads Landscape Partnership Scheme aims. Use this form to tell us about your project.

Initial project ideas: Deadline for return of this form 2nd January 2015

Fill out section 1.0 with as much relevant detail as possible, but be concise.

If you have any information for the other sections, add it now. There is time to develop more detail between January and March 2015, let us know as much as you canBUT section 1.0 is the only one we need filled out before the 2nd January.

In January, we will look at your project ideas and contact you to talk about your project.

Completed project initiation document submission: Deadline for return 1st March 2014

By the 1st March, you will have developed your project idea enough to allow the completion of all sections of the form and for it to be sent back to us.

There is plenty of help available from the project team. Contact the administrative officer for more information.

3.0 Project Management

3.1Project Manager
Name the person who will manage the project

3.2Project Team Roles and Responsibilities
List who else will be part of the project team, their responsibilities and the estimated time they will spend on the project.

4.0 Project Scope, Quality, Cost and Risk

7.0 HLF required outcomes
What difference will your project make – identify where possible measurable outcomes.

7.0.1 Outcomes for Heritage

7.0.2 Outcomes for People

7.0.3 Outcomes for Communities

8.0 Appendix
Please include any relevant maps, photos, evidence for need, costs, copies or links to your organisations strategic documents which relate to the your project.

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