Proactive Disclosures Under Rti Act, 2005

Proactive disclosure

PROACTIVE DISCLOSURES UNDER RTI ACT, 2005

(17 POINTS)

[1] Section 4 (1) (b) (i)

Particulars of Organization, Functions and Duties.

Name & Address : Gujarat Energy Transmission Corporation Limited,

Corporate Office,

Sardar Patel Vidhyut Bhavan,

Race Course,

Vadodara 390007

Gujarat.

VISION : To build, operate and maintain efficient

power transmission system.

MISSION : To achieve global standards in transmitting

reliable and quality power.

CORE VALUES

Customer Satisfaction

Participative Work Culture

Pride of belongingness

Excellence

Being ethically & socially responsive

Website: 1]

2]

3] (Intranet)

PIO: Chief Engineer (Project)

(Corporate Unit) Public Information Officer.

Contact No. : 0265- 2323362

Fax No: 0265- 2339066

M: 9925208081

Incorporated Under : Companies Act, 1956.

Business in : Transmitting Electricity.

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TRANSMISSION ZONES & CIRCLES

(As on 01.04.2013)

[2] Section 4 (1) (b) (ii)

Powers and duties of its Officers / employees.

CORPORATE OFFICE:

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In order to discharge the duties related to Corporate Office and Field units, the officers are assisted by the following. (As on1stApril2013)

(3) Section 4 (1) (b) (iii)

Channel of Supervision/Decision Making Authorities:

ORGANIZATION CHART OF GETCO

(As on01.04.2013)

[4] Section 4 (1) (b) (iv)

Norms set for the discharge of functions.

There are as such no fixed time frame norms for discharge of various functions but it is expected that all officers discharge their duties casted upon them at the earliest. The delay, if any, taken place is supposed to be explained in the related files.

[5] Section 4 (1) (b) (v)

Rules, Regulations, Instructions, Manual and records held:-

(A) HR Records.

1. Service Regulation.

2. Establishment Manual

3. General Standing Orders & Circulars

4. Agreements with Unions / Associations

5. Delegation of Powers.

6. SB / PF.

7. Confidential Reports.

(B) Finance and Accounts Records.

1. Books of Accounts

2. Accounts Manual

3. Original Vouchers of Payment to employees, contractors and suppliers.

4. GERC Orders

5. Annual Statement of Accounts

6. CAG Audit Reports

(C) Technical Records.

(C)(i)Transmission.

1. Monthly / Annual data of performance of each Circle Office.

2. Purchase Policy Document.

3. GERC orders related to transmission.

(C)(ii)Planning, Project & Engineering

1. Details of loan availed from various financial agencies for R&M work.

2. General Terms and conditions applicable to projects

3. Norms for new projects

(C))(iii)Civil Department

1. Schedule of Rates (SOR) of Civil Works

2. Technical specification of items for civil work (booklet)

3. General conditions of contract. (booklet)

4. Tender and Contract of works. (booklet)

5. Lay outs showing assets of each Circle/Zone.

(6) Section 4 (1) (b) (vi)

A statement of the categories of documents that are held by it or under its control

In this regard, information is same as are shown in – Section 4 (1) (b) (v)

(7) Section 4 (1) (b) (vii)

Arrangement for consultation with or representation by members of the public in relation to the formation of its policy or implementation thereof.

As regards to HR related policies, these are decided in consultation with the recognized Unions / Associations. Regular Labour Circle Committees are also held to resolve the grievances of employees / Union.

(8) Section 4 (1) (b) (viii)

A Statement of Boards, Council, Committees and Other Bodies constituted as its part:

List of Board of Directors. (As on 1/4/2013)

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Committees:

1) Audit Committee:

Prof. Sebastian Morris, Chairman

Ms. S.Aparna, IAS, Member

Shri Raj Gopal, IAS, Member

Shri P H Rana, Member

2) Procurement and Purchase Committee:

Prof. Sebastian Morris, Chairman

Shri S.K.Negi, Managing Director, Member

Ms. S. Aparna, IAS, Member

Shri Raj Gopal, IAS, Member

Shri P H Rana, Member

3) Customer Satisfaction Cell

Shri Nishant Srivastava, Nodal Officer

Shri S M Soni, MR(ISO), Member

Shri N G Dhirde, Sr. Steno, Member

The minutes of Board and Committee meetings are recorded. The Meeting of the Board is being held regularly as per the provisions of the Companies Act, 1956 and Committee meetings are held as and when the matter is required for the perusal of the Committees. The participation of the public in the meeting of the Board and Committees does not arise since these meetings are pertaining to internal functioning of the organization.

However, some important decisions concerning public is made accessible as and when the same is proposed, deliberated and implemented if otherwise not detrimental to others’ interest.

A proactive approach to individual grievances of employees is taken by conducting HR Day on 5thday of every month at all circles.

Customer Satisfaction Cell deals with individual complaints whether internal or external addressed to Corporate Office.

(9) Section 4 (1) (b) (ix)

Directory of Officers – GETCO Corporate Office

10) Section 4 (1) (b) (x)

Remunerations of Officers and Employees:

[11] Section 4 (1) (b) (xi)

The budget for the year 2012-13 for GETCO as approved ARR by

GERC.

12] Section 4 (1) (b) (xii)

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.

[13] Section 4 (1) (b) (xiii)

Particulars of recipients of concessions, permits of authorization granted by Company.

Not applicable.

[14] Section 4 (1) (b) (xiv)

Details in respect of the information available or held by, is reduced in an electronic form.

Some of the information is available in electronic form and some of the information is still in physical form.

[15] Section 4 (1) (b) (xv)

Facilities available to citizens for obtaining information is maintained and the public can also contact the PIO / APIO and its officers between 10.30 a.m. to 06.10 p.m. during officehours (excluding holidays and 2nd / 4th Saturdays)

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[16] Section 4 (1) (b) (xvi)

Names, designation and other particulars of PIOs / APIOs as on 1stApril2013:

Corporate and Registered Office, GETCO, Vadodara.

State Load Dispatch Centre, Gotri, Vadodara.

Circle Office

Division Office

(17) Section 4 (1) (b) (XVII)

Such other information as may be prescribed. - Nil

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