Pro Forma Job Description Example

Pro Forma Job Description Example

Job Description

JOB TITLEAccounts Officer

DEPARTMENTFinance

ACCOUNTABLE TOAccounts Manager

JOB GRADE £21,000 per annum, pro rata

CONTRACTFixed term, 12 months

HOURSPart-time, 20 hours a week

JOB SUMMARY

To provide all bookkeeping and accounting controls for the trading company, including hand-on work with the Hospitality team.

1.Maintain and improve the controls and reporting timetables for the commercial company financial transactions:

  • Write up and maintain control procedures for key areas of the commercial business, to include cash management, float control, petty cash control, stock management, sales invoicing and other areas agreed from time to time.
  • Design and carryout periodic checks of the control areas above, maintain records of findings and observations.
  • Report cash discrepancies on a weekly basis and alert the Head of Finance and General Manager immediately.
  • Provide monthly management reports to be delivered within agreed timescales showing actual results against budget results.
  • Arrange periodic meetings with the Hospitality Manager, General Manager and Head of Finance to discuss the financial operation and results of the hospitality business.
  • Maintain an overview of the ledger processing, including the creation and input of journals, for the commercial company, validate the entries and provide guidance and training as necessary to other members of staff.
  • Process inter-company charging from the commercial company to other group entities.
  • Ensure month-end trial balances for the commercial company are accurate and completed within set timetables.

2.General financial transactions, reconciliations controls and checks:

  • Maintain the asset registers for all HFC companies, recording acquisitions and disposals, validate the register to the nominal ledger accounts and input regular depreciation journals. Ensure a disposal register and related documentation is maintained.
  • Complete reconciliations of the sales, purchase ledger control accounts to the nominal ledgers for the commercial company and provide details of debtors.
  • Complete monthly journal entriesaccording to the schedules agreed.
  • Keep all necessary records and carryout the necessary annual returns for gift aid claims.
  • Shadow the payroll process, in order to run a monthly payroll if required.
  • Assist as requested in the preparation of the management and annual reporting preparation.
  • To assist in general with any other financial tasks agreed with the post holder.

Hall For Cornwall’s MISSION - Putting a world of arts on Cornwall’s stage

Staff at Hall For Cornwall have a shared mission. We work to values that describe the approach we should bring to performance of our jobs, and which help engender a positive attitude, mutual respect and collaboration. Working to our values and beliefs is an intrinsic part of every job at Hall For Cornwall.

Hall For Cornwall’s VALUES

Welcoming:means achieving excellence and commitment to high standards for audiences and customers. We will take on challenges and develop our abilities to achieve success. We will nurture openness to creativity and demonstrate receptiveness to ideas and opinions.

Respect:means we welcome diversity and the ability to communicate honestly with empathy. We act in ways that demonstrate personal integrity and serve as a positive example of why others trust Hall For Cornwall.

Fun:acts in ways for all to contribute to creativity. A positive attitude encourages a good and productive work atmosphere, ease with colleagues and celebration of the achievements of others.

Spirited: describes the approach and character of our organisation, as well as our audiences in Cornwall. Our team is enthusiastic, determined and enterprising. Our programming and our education work will be bold, dynamic, and involving. Our audiences are lively and independent-minded.

CORE COMPETENCES These apply to all posts within Hall For Cornwall.

Teamwork

  • Uses skills to benefit of team and HFC
  • Contributes valuable ideas, opinions and feedback
  • Communicates in an open and candid manner
  • Is supportive and approachable
  • Maintains confidentiality
  • Abides by HFC values, policies and procedures

Reliability

  • Can be counted on to fulfil commitments to the team and others
  • Trustworthy, punctual and reliable
  • Consistently good work attendance

Commitment and attitude

  • Pride in job-specific skills and knowledge
  • Consistent high quality of approach and work
  • Self-motivated towards improving self and team
  • Pro-active, takes initiative where appropriate
  • Safe and professional approach to duties
  • Results-oriented

Communication skills

(as appropriate to the post)

  • Written & oral
  • Numeracy
  • Electronic communication skills
  • Ability to listen, understand and take appropriate action

Planning and Organisation

(as appropriate to the post)

  • Ability to prioritise
  • Forward planning
  • Accuracy

Self-presentation

(as appropriate to the post)

  • Neat and clean
  • Follows dress code
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