Dean Team Meeting
July 26, 2005
Present:John Backes, Norma Goldstein, Berta Lloyd, Don Schultz, Yvonne Terrell-Powell
Guest:Caryl Jacobs
MINUTES
Decided:The July 19, 2005 minutes were approved.
COMPUTER DISTRIBUTION FOR FACULTY
Last week the Deans approved the transfer of 24 PC computers from Room 2910 to faculty. Caryl Jacobs distributed information TSS has collected on faculty computers that, in theory, are operating at the slowest processor speeds. Deans discussed conducting a Technology Assessment Survey used in previous years to get accurate information on faculty’s individual technology needs and providing up-to-date information to make assessments of the situation. Caryl will email Deans the technology survey. The main objective today is to determine how to distribute the 24 PCs.
TSS will not be buying new computers this year.
The 24 PCs will be distributed to faculty only.
Although some existing computers may be “slower” machines, they may be adequate for individual faculty users.
Computer needs for newly hired faculty will be taken into consideration.
TSS will make recommendations to the Office of Instruction on higher-end computer needs for specific new faculty.
Higher technology is not necessarily required for Distance Learning.
Faculty who do a lot of online work will need to archive their classrooms. CD burners are the easiest way. (Recommended, but not required.)
To Do:Deans will identify their division’s 3 top computer needs in priority order. Caryl Jacobs will meet and work with each Dean to determine distribution of the 24 computers by the end of Summer Quarter.
There will not be enough computers to meet everyone’s needs, but efforts will be made for a fair distribution. Caryl noted that we normally do not have 24 computers for faculty every year. Given the budget situation, these 24 PCs are putting faculty way ahead of schedule.
CURRENT GRADUATION PROCESS AND ITS IMPACT ON ENROLLMENT AND FUNDING
Berta distributed a copy of the WashingtonState Eligible Training Provider List Performance Report 7/1/05 to 6/30/06. This annual State report lists programs that are eligible for Worker Retraining (dislocated worker) funds.
Eligibility for funding is determined by the state accessing electronic information on the number of completers in these programs. If the data shows there are 20% completers in a program, the program is eligible. 50% of those on the list have to be employed within three months and earning at least $3,000 a month. If any of these pieces are missing, students will not get funding for a program. Eligibility for funding is directly connected to correct coding with CIP and Intent Codes. The state looks at completer information closely for tuition and program support for Perkins and Workforce Training.
Shoreline’s Music Technology Programs, Audio/MIDI Engineering, and Business Administration are not eligible for Worker Retraining Funds. This situation impacts our enrollment. There is a lot of tuition dollars available, but students will go to other colleges.
This is an administrative and faculty issue. It is extremely important to communicate the correct information to students on filling out application forms and attaching career planning guides. Faculty need to understand this and its impact on enrollment.
To Do:Berta will work with Program Chairs and Deans on strategies to address this situation and look at a process so students can access forms more easily.
ASSIGNATION OF DEANS TO ISC GROUPS
The Dean Team reviewed the list of Small Groups generated by the Instructional Services Council and determined which groups they had an interest and expertise in serving on while making sure there would be a good spread of Instructional members among the groups. Once these groups are formulated, the Deans will have a standing agenda item to communicate group progress.
DRAFT MATRIX OF GOVERNANCE AND COMMITTEE ASSIGNMENTS
Deans reviewed a draft of college committees for possible assignments. John noted this exercise would map out the Deans’ workload for the next couple years. John recommended seriously considering college wide responsibilities as equal to the importance of their divisions.
Yvonne is interested in serving on JUMC
Norma has an interest in JUMC
Berta has been recommended to serve on the UMCC (classified staff contract)
Norma would like to serve on the Facilities Master Plan
Faculty Senate Council: Suggestion: Rather than an instructional administrator attending all Faculty Senate meetings, perhaps a point person could be designated for the senate to contact if they have a question. The point person could bring issues to the Dean Team, rather than all going to the Office of Instruction.
To Do:Committee assignments will be put on the next Dean Team meeting agenda to review again.
OTHER
Faculty Advising Support
Yvonne distributed a schedule that shows where the gaps are in faculty support for Advising and Registration. An email was sent reminding faculty they would be paid $39.00 an hour for advising up until September 21. There will not be an evening A & R session on Friday, September 30. A weekly email from Yvonne reporting on registration numbers would be good information for the Dean Team as well as the ISC.
Stipend and Release Time
Norma reported on the process she is following as a result of the Deans’ assignment to report on all release time and stipends paid. She and her assistant, Barb Kristek, have gone into the FMS Query and discovered a lot of information and how to pull AH80 data and run reports. She shared that they were able to run two reports on AH80 charges, one by activity and the other by person. If this is something John and the Deans would like, Norma will ask Barb Kristek to share how she did this with the other assistants.
To Do:John will review these reports and determine if they should be run for all divisions so we get consistent information.
SAIL
John explained SAIL, which is not like WAOL. SAIL is a Sloan Foundation grant through the League of Innovation with the intent to have community and technical colleges make full suites of online curriculum that lead to degrees and certificates available to each other. Colleges would negotiate a purchase, lease or trade of this curriculum. This would allow colleges not to have to reinvent the wheel every time around online curriculum development. The SAIL catalog contains the colleges who have available curriculum and their contact information. It allows us to purchase curriculum outright and bring the course on campus. It would then be uniquely ours – unlike WAOL.
Instruction’s Portion of $500,000 Cut-back
Norma shared how she approached trying to determine Humanities’ responsibility in contributing to cutting back sections by figuring out Humanities’ costs on a percentage basis of the $500,000. She determined Humanities would be responsible for cutting back $180,000. Based on the (average) cost of a 5-credit course ($5,000) she determined Humanities would have to cut back 36 sections, or 12 sections per quarter.
This process would appear to work for Humanities, but some divisions may not be able to replicate that model. Norma cannot afford to wait until Winter or Spring to have a plan in place for Humanities. The more Deans can do for Fall Quarter to be efficient, the less painful it will be in Winter and Spring. Discussion will also need to occur on low-enrolled programs.
New Faculty Orientation
Last year Norma Goldstein and Robin Young conducted a 2-hour workshop in September on new faculty orientation. This workshop was related to teaching issues only and how to handle the first day. She would like to do this again and would like one or two Deans to join. If it came down to money issues, and if given a choice, the Deans would prefer that new faculty attend this kind of workshop over a get-to-meet-you luncheon.
To Do:John will talk to Holly Moore about linking a New Faculty Orientation Workshop with another activity.
Meeting adjourned 11:50 a.m.
Minutes recorded by
Kerry Fondren
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