THE SEWER BOARD OF THE CIVIL CITY OF NEW ALBANY, INDIANA, HELD A MEETING IN THE THIRD FLOOR ASSEMBLY ROOM OF THE CITY-COUNTY BUILDING ON THURSDAY MARCH 28, 2013 AT 9:15 A.M.

PRESENT: Gary Brinkworth, Ed Wilkinson.Mayor Gahan was not present

ALSO PRESENT:Mary Ann Prestigiacomo, Shane Gibson, Tim Crawford, Wes Christmas, April Dickey, Jim Garrard and Vicki Glotzbach

CALL TO ORDER:

Mr. Brinkworth called the meeting to order at 9:15 a.m.

PLEDGE OF ALLEGIANCE:

APPROVAL OR CORRECTION OF THE FOLLOWING MINUTES:

Mr. Wilkinson moved to approve the March 14, 2013 Regular Meeting Minutes, Mr. Brinkworth second, all voted in favor with the exception of Mayor Gahan who was not present.

BIDS:

COMMUNICATIONS - PUBLIC:

COMMUNICATIONS - CITY OFFICIALS

Mr. Wilkinson stated that he thinks it would be best if the board authorize a 30 day extension of Mr. Garrad’s agreement to finish up the documents that are not completed.

Mr. Wilkinson moved to approve, Mr. Brinkworth second, all voted in favor with the exception of Mayor Gahan who was not present.

SEWER ADJUSTMENTS:

Ms. Dickey presented a sewer adjustment request for April & Don Holder in the amount of $511.01 for a leak in the irrigation head located to the left of the property line. She explained that the water traveled the lower section of the yard and into the creek bed. She stated that the leak was repaired by the resident and supporting documents are attached.

Mr. Brinkworth stated that he would like to see a bill from Triple A Irrigation and then Ms. Dickey can take care of it.

Mr. Brinkworth moved to approve contingent upon getting a bill from Triple A Irrigation, Mr. Wilkinson second, all voted in favor with the exception of Mayor Gahan who was not present.

FINANCIAL REPORT:

Mr. Brinkworth acknowledged that the board received the Rodefer Moss report for January, 2013.

NEW BUSINESS:

Item #1 - Todd Solomon, GRW re: Adoption/Approval of design manual

Mr. Brinkworth stated that Mr. Solomon is requesting that the board adopt/approve the design manual. He said that if they adopt it then the documents are there and ifthey ever need to change it in the future, they can.

Mr. Wilkinson moved to approve, Mr. Brinkworth second, all voted in favor with the exception of Mayor Gahan who was not present.

OLD BUSINESS:

Item #1 - Ashley Bartley, QK4 re: Update on the WWTP fence project

Ms. Bartley updated the board on the WWTP Streetscape Project. She stated that the block wall has all been installed and the metal fence has been fabricated and they are galvanizing it next week and affixing the corrugated metal to the panels.

Mr. Brinkworth stated that he understands that TSI has laid it on a slope so that relieves everyone’s angst over the stepdown.

Ms. Bartley replied yes.

Item #2 - Clark Dietz Update

Mr. Christmas stated that the Old Ford lift station project is ready to go out for bid. He said that they are still in the process of completing some piping modifications and valve change outs that they want to do so he would like to hold off on bidding the project until the piping modifications are completed. He said that preliminary plans are out to utilities right now forChapel Creek and he is waiting for their feedback and then will move forward when they get that back with preparation of the final plans. He stated that his last item isregarding the GIS Asset Management and modeling upgradesand professional services. He said that it would be an amendment to the services that they are providing related to mini capacity assurance plan projects related to the 2010 SRF bond issue. He said it is basically an agreement that’s been distributed to everyone that would provide for development and implementation of the GIS Asset Management System to track and organize data associated with the sewer system. He added that it also includes some modeling system updates and also someflow monitoring assistance in evaluating additional locations in the system to monitor flows and the effectiveness of the rehabilitation program. He said that all of this is basically being tied into the SRF bond issue by virtue of the engineering report that was done for the system line rehabilitation program. He stated that they have already had correspondence with SRF and they are in agreement that this will fall under that project so we need to submit a letter of amendment that this work will fall under that project and be able to utilize the remaining funds.

Mr. Wilkinson asked if the amendment will finalize the last portion.

Mr. Christmas said that there were some remaining funds on the loan and now that the construction is completed for the projects that were originally defined in the PERs and in order to utilize that money, we would have to submit the amendment to the lining rehabilitation PER and use that money to establish the GIS Asset Management tool along with some model upgrades and flow monitoring assistance.

Mr. Wilkinson asked if the draft information was basically tentatively approved pending all of the proper paperwork and a letter request from you.

Mr. Christmas replied yes and stated that the first item associated with this amendment would be sending that letter to SRF.

Mr. Wilkinson moved to accept the proposal and get the letter out as soon as possible contingent upon Mr. Gibson’s review and approval, Mr. Brinkworth second, all voted in favor with the exception of Mayor Gahan who was not present.

UTILITY REPORT:

Mr. Crawford stated that the February report is completed and Mr. Sartell will be presenting that at the next meeting.

CLAIMS:

Mr. Crawford presented the following claims for approval:

Vendor Name / Amount / Department
Boyce Forms / $2,111.77 / SEW
Ace Hardware / $241.63 / WWTP
Indiana American Water / $4,999.79 / SEW / WWTP
Office Supply / $918.27 / WWTP
Rinky Dinks / $10.00 / WWTP
Klein Brothers Safe & Lock / $406.40 / WWTP
UHL Truck Sales / $109.68 / WWTP
Fed Ex / $406.64 / WWTP
Postmaster / $920.00 / SEW
Clark-Floyd Landfill / $3,901.34 / WWTP
Ferguson Waterworks #1491 / $223.50 / WWTP
Rental Mart, Inc. / $126.52 / WWTP
Dove Data Products / $641.00 / SEW
Quill / $71.31 / WWTP
Cintas #302 / $564.89 / WWTP
Silver Creek Water / $1,336.31 / SEW / WWTP
Clark Co. REMC / $1,167.36 / WWTP
Fastenal Company / $28.03 / WWTP
Kentuckiana Copy Supply / $195.00 / WWTP
Allegra / $53.00 / WWTP
Clark-Dietz / $23,276.76 / WWTP
Staples / $483.02 / WWTP
Verizon Wireless / $1,175.67 / WWTP
ORR Safety Equipment Co. / $502.26 / WWTP
Brown Equipment Co, Inc. / $92.79 / WWTP
Harrison Co. REMC / $273.33 / WWTP
Triplett Striping, Inc. / $26,641.05 / WWTP
T S I Paving Escrow Acct / $5,461.95 / WWTP
Red Wing Shoe Store / $497.74 / WWTP
Wayne Supply Company / $1,352.59 / WWTP
AT&T / $378.10 / WWTP
Frakes Engineering / $1,127.00 / WWTP
Grainger / $1,140.92 / WWTP
Edwardsville Water Co. / $14.15 / WWTP
Duke Energy / $55,502.38 / WWTP
Ross Brothers Automatic Trans SVC / $776.50 / WWTP
PNC Equipment Finance, LLC / $601.23 / WWTP
Insight / $213.56 / WWTP
SimplexGrinnell LP / $3,563.80 / WWTP
Rodefer Moss & Co, PLLC / $1,350.00 / WWTP
Spencer Machine & Tool Co, Inc. / $1,190.22 / WWTP
Stantec Consulting Svcs / $1,029.00 / WWTP
Office Depot / $659.94 / WWTP
VWR International / $405.23 / WWTP
Airgas-Mid America / $79.83 / WWTP
Casey Robertson / $37.49 / WWTP
Commonwealth Biomonitoring, IN / $2,000.00 / WWTP
OCC. Med. Physicians / $54.00 / WWTP
Gary Stone / $38.07 / WWTP
Sewer Claims for 3-28-2013
Vendor Name / Amount / Department
Bale Equipment Solutions / $5,383.51
Air Services Southern Indiana / $226.39 / WWTP
Crane America Services, Inc. / $600.00 / WWTP
DeZurik, Inc. / $528.00 / WWTP
Century Manufacturing Corp. / $572.53 / WWTP
James A. Garrard / $6,250.00 / WWTP
TNT Technologies / $30.00 / WWTP
Sherry Laboratories / $420.46 / WWTP
Kentuckiana Concrete & Walls / $4,405.00 / WWTP
Tim Crawford / $203.50 / WWTP
Legacy Properties / $129.44 / SEW
Alice Pace / $210.64 / SEW
Steve Spurgeon / $35.11 / WWTP
Eco-Tech, LLC - Waste Logistics / $689.02 / WWTP
Environmental Laboraties Inc. / $375.00 / WWTP
Total / $168,409.62

Mr. Wilkinson moved to approve, Mr. Brinkworth second, all voted in favor with the exception of Mayor Gahan who was not present.

ADJOURN:

There being no further business before the board, the meeting adjourned at 9:35 a.m.

______

Gary BrinkworthVicki Glotzbach, City Clerk

1 Sewer Board

March 28, 2013

All meetings are recorded and on file with the City Clerk’s Office