Polycom in 101E Bailey and 104 LAC

PROSEN

November 8, 2017 Meeting , 1:00pm - 3:00pm, 147 Luther Bonney

Goals for the session:

Provide updates
Determine any necessary next steps

Focus / Responsible Party
Welcome, Introductions, Logistics
New attendees - Kristi Hertlein, Susan Spindler, Meghan Cadwallader, Nancy Griffin, Sarah Werkman, Kelsey Bannon, Judy Brewer, Joyce Gipson / Ashley and group
Guests
●Nancy Griffin, VP of Enrollment Management and Student Affairs
-Auxiliary Services also reports to Nancy. Nancy welcomes input and thoughts.
-Up 3.1 % in credit hours
-Exceeded revenue goal, graduate and out-of-state were higher than expected. 103% budget for Fall 2017
Concerns -
-Reviewing academic program recruitment
-Increased high school enrollment and full-time enrollment
-We’ve lost ground with adults past two years
-This mirrors the national trend - National economy better, typically adult enrollment drops
-A few years ago, we changed how we work with adults - Removing the ‘navigator’ positions may have hurt us
-Updating the marketing plan to work with adult market better
-180,000 in Maine started a degree and did not finish!
-How do we get the degree completers to come back
-We had 4% increase in academic online programs
Retention is our biggest issue
-Music - numbers are very high
-Athletics -We retain and have higher student satisfaction rate
-Working on building community
-Residence hall students are up - 107% occupancy
-No more bayside dorms
-Residence hall renovations are occurring this summer
-PCE even budget and numbers as last year
-USM is losing undecided students
Thoughts from ProSen
-Allow PLA to count credits within majors
-Connecting the two year degree programs - and moving towards 4 year
-More robust online programs (Veterans Services would find this very helpful) All active duty military.
-PLA covered by financial aid
-Incentivize LAC nursing programs
Nancy -
Nursing summit state of maine
16 page view book on nursing
Focus for next year is on head count
Spending every penny
Five years - Scholarships - 12 million dollars
Discussed campus resources to support students facing life and mental health challenges.
●Joyce Gibson, Dean, LAC
Joyce is taking on a new special project
Working with IDAC - Hoping to get a sense of what the campus thinks about equity and inclusion. Includes feedback from all campus stakeholders and groups
Differences about how people feel
What do they know? What do they understand about diversity?
President interested in a plan the community has input in
Relationships
They’ve engaged consultant
Thoughts from ProSen -
How does this fit into the community inclusion modules?
We’ve looked at things before, but perhaps never had follow up and follow through at the level needed?
Please work to capture feedback from all groups. Varying schedules
Communicate widely and often
UMS Academy
Integrated community / Nancy, Joyce
Senator Spotlight
●Camden Ege
Assistant Coordinator Veterans Services. Certify benefits for all students using them - every semester.
Charge VA for classes and fees after
They become ‘shadow advisors’ in a sense since they are involved in all aspects of a veteran student’s academic career and goals for their entire tenure here
●Naamah Jarnot
Coordinator of Tutoring Services
No additional charge for services for students
Tutoring one-on-one and in groups, tech assistance, academic coaching, offer a variety of workshops and assistance - study help, time management, etc.
Mentorship program for students performing tutoring
Nationally accredited tutoring program
Coordinates with research librarians in Learning Commons
Oversees 50-70 student employees
Naamah and Paul Dexter speak to classes about Learning Commons services, spoke with over 1,200 students this semester / Camden, Naamah
Approval of Minutes from September meeting
●Naamah Jarnot & Netty Provost, Danielle Vayenas seconded / Group
Executive Committee Update
●Food drive and winter accessories drive for USm students and staff. Potluck in December - more details coming
○Wed, December 13, 1:30pm - 3:00pm, 301 Bailey Hall, Gorham Campus
●Professional Development Idea: Meeting Organization and Facilitation
Work With Office of Organizational effectiveness - Lunch and Learn.
ProSen agreed. Offer on each campus - Planned for Spring 2018
Scholarship Opportunity - deadline November 15
Libby Bischof (CCD) donated additional funds for book scholarships
Classified scholarship running concurrently. Direct hourly staff to the Classified Senate page / Executive Committee
Treasurer’s Report
●No change / Netty
Enrollment Management Report - See above / Nancy in attendance
Standing Committee Updates
Communications/Elections
●Facebook page (USMStaff)
Created and in existence
Manage with one active post per week
Perhaps reach an audience in FB
Netty would love ideas for things to post
Will be marketed as part of the first newsletter (December)
Designed as a Group
Updates and community building is the goal
Branded as USM Staff
●Changes to the drive/organization of records forthcoming (Netty & Michelle)
Old files - Ashley and Michelle will connect on this / Netty, Danielle, Michelle
Employee Recognition Event
●No Change / Judith, Kelly, Cindy D, Marge
Professional Recognition and Awards
●No updates at this time / Cindy H, Judith, Chris, Naamah
Professional Development
●Scholarship - Launch for fall underway
●Deadline is 11/15 - 3 applications received so far / Alex, Camden, Ashley
Ad Hoc Committees
IDAC / Alex, Danielle
By-Laws/Unified Senate
●No info as of right now / Cindy H
Classified Senate / Chris Barr
Master Planning Committee
●Process continues to move forward, albeit slowly
●Be on the lookout for invitations to upcoming interviews/focus groups to offer input - hoping to have a formalized plan ready for campus review in March
Master planning stakeholders
Portland - lots of campus community, opinions about Bedford Street, the disruption, the cost, how the potential rotary near the Law School comes into play, senior housing
Gorham - a good mix of USM and community, senior housing was high on the list of priorities / Ashley
Faculty Senate
●They’re in the process of developing their priorities for the year
●They’ve convened a committee to discuss the feasibility of combining their recognition event with ours. We may have info at our December meeting. / Ashley
Budget
●No info as of right now / Netty
Board of Visitors
●See minutes in Google Drive / Michelle
Student Senate / Alex, Netty, Ashley
Wellness
●Bradbury - 54 attendees, 17 kids, and the OAB
●5 people RSVPed yes for the Planetarium - maybe not the best use of our time / John
Alumni / Camden
Foundation / Camden
Space: No Update / Kelly Stevens
Traditions / Alex, Chris
Emergency Response Group / Kelly, John
Things to report to the President / Group
Service Promise Values - Examples / Group
Feedback about HR&U @USM email
Great Colleges to Work - Town Halls to offer feedback, Nov 16th Portland, 133 Wishcamper, Nov 29th Gorham. Transportation from LAC to Por/Gor will be provided to both meetings / Group
Other -
Nancy has access to the Capital Planning grid and suggested we get a copy to share with the group. Shows the maintenance and building issues being worked on at USM in real time.
John Reed -If anyone has a safety or environmental concern, please contact him.
Certain things like ergonomic studies are subsidized by MEMIC
For more info about what constitutes a safety or environmental issue, read the EHS guidelines here: