Pay 60-ACA Measurement Report

Pay 60-ACA Measurement Report

HR/Payroll - Reports – Payroll

Purpose – To track the hours worked by employees that may qualify them for benefits

Report Criteria:

• Start date equals the first month of your control period
• The system will default to the first of the month and always run through the last day of the month
• Months equal the defined tracking period your district has established
• Emp Id, Employee Status, Person Type and Barg Unit fields all enable you to further define the range of employee you want to report on
• If the fields are left blank, the system default is all
• LOA should denote that you wish to track those with at least one LOA or not
• Enrolled brings a drop down of options allowing further definition of the report
• MED and OPT benefit group definitions must be established and applied
• Addons must be defined if applicable to ACA tracking
• Documentation to follow
• Complete report criteria available from the Report Sample .pdf

Benefit Group Setup (set up done by district)

HR/Payroll – Setup –Benefit – Benefit Groups

• This setup allows the ACA Report to identify employees who have opted out of medical coverage already and do not need to be tracked
• The system needs the groups to be Med and OPT
• Do not use any other group codes
• Secondarily, this setup also allows for the linking of similar benefits when coverage changes at open enrollment
• The system can then track the costs and annualize based on the previous amounts

• If you wish to start using this option for current benefits please let IT know
• For existing benefit providers the field will be locked and will require Escape to add the codes
• and we will get Escape to add the groups to your existing benefit providers

• Add the MED option to all your new medical benefit providersOnly
• Once pay is initiated the Med setting will flow through to all employees with Medical providers

• The OPT option requires a little more setup
• Create a new benefit provider
• The deduction and contribution fields must be entered but they can be any current health deduction/contributions
• Nothing will book from these settings
• Add the OPT as the Benefit Group Code
• Be sure it is only OPT

• From the Levels tab create a new level called OPTOUT with zero dollars in both the employer and employee fields (shown below)
• Nothing will book but the OPTOUT designation will allow the Pay 60 report to know which employees are in this group

• For all employees that have already been offered medical coverage but declined it, add the OPTOUT level on the benefit provider tab for each employee in employee management

Addon Setup ()

HR/Payroll – Setup – Payroll – Addons

• Addon screens are always available for review

The Addon rules for consideration by the Pay60 are as follows:

• Affect ACA Hours must be changed to Yes to be included in the report
• Number of ACA Hours must be addressed in one of the following paths:
• If there are no hours noted in this field the system looks to the Rate 1 Option field
• If Rate 1 Option is H (Hourly) the system will take the number of units added in the adjust pay screen as the basis
• If Rate 1 Option is D (Daily) and the Use Position field is Y (Yes)
• The system will take the hours associated with the position that the addon is associated with
• If Rate 1 Option is D (Daily) and the Use Position field is N (No)
• The system will first look to the hours noted in the STRS Hours Per Day and use the hours noted
• If the STRS Hours Per Day is blank the system will default to 8 hours
• If the Rate 1 Option is Blank, Open, Base or Position the system will not be able to calculate the hours on its own, therefore
• The Number of ACA Hours must be entered manually in the field
• If the hours are not entered the system will not include the addon if its calculation for the report even if the Affect ACA Hours is set to Yes

Pay 60 ACA ReportPage 1