The Virginia Rural Water Association’s Board of Directors met Friday, June 18, 2016 at the Virginia Rural Water Association office in Buena Vista, Virginia.

Members Present:

Pam Baughman – President, Louisa County Water Authority, Region IV

Mark Estes – Halifax County Service Authority, Region V

Mike Lynn – Albemarle County Service Authority, Region II

Mike Ritchie – Secretary/Treasurer, Town of New Market, Region III

Roy Markham – Castlewood Water and Sewer Authority, Region II

Frank Davis - Campbell County Utilities & SA – Region II

Members Absent: (excused absence)

Tom Delbridge – Vice-President, City of Emporia, Region V

Todd Day – Town of Tazewell, Region I

Staff Member Present

Myrica Keiser – Executive Director

Mark Estes provided the invocation.

Call to Order:

The meeting was called to order by Pam Baughman – President.

Roll Call:

Mike Ritchie – Secretary/Treasurer certified that the above members were present and there was a quorum.

Approval of the minutes – April 17, 2016 & April 19, 2016

On a motion by Mark Estes and seconded by Mike Ritchie, the Board agreed to approve the minutes of April 17 & 19, 2016. Motion carried.

Consent Calendar: N/A

President’s Report:

Pam Baughman, President welcomed everyone and thanked them for their attendance.

National Director’s Report:

No report

Executive Director’s Report:

Myrica Keiser, Executive Director stated that her report was included in the board packet and ask if anyone had any questions. She stated that the staff along with Pam, Mike and Mark joined in for a farewell dinner for Kenny and Barbara. She reported the office was busy with expo, preparing membership renewal letters, and the 2016-2017 directory.

Committee Reports:

Expo flyers have been printed and in the mail. It was also noted that since there were problems with the website that there would be on on-line registration.

Conference Committee: It was reported that the majority of revenue and expenses has been received. It is being estimated that approximately $50,000 was made from conference.

Water Advisory:

On a motion made by Mike Ritchie and seconded by Mike Lynn the board approved to appoint Mark Estes to represent VRWA on the Water Advisory Board. Motion carried.

Finance Committee:

Mike Ritchie, Chairman Finance Committee, reported that the committee had met in regards to the FY 2016-2017 VRWA budget. Information was received by Myrica Keiser, Executive Director in regards to revenue and expenses the past fiscal. On a motion made by Mark Estes and seconded by Roy Markham the board approved the budget for FY 2016-2017 as recommended by the finance committee. Motion carried.

Training:

Pam Baughman, President asked if anyone had checked on hosting training with Department of Homeland Security. Suggested training would be on security issues, vulnerability assessment and emergency response plans.

Old Business:

Myrica Keiser reported that as requested by the board a letter from SunCoast would be in the summer issue of StreamLine. She also reported that the letter had been reviewed by the lawyer. It was also noted that Water-Otter was still attempting to discredit SunCoast and any other on-line training company. Myrica Keiser reported that she has been in touch with DPOR and we are within the required guidelines.

New Business:

Mark Estes reported that at the end of our conference the VDH-ODW hosted a luncheon for their Virginia Optimization Program. It was stated that this may be considered as a joint venture. Myrica Keiser was asked to check with John Aulbauh.

It was reported that Danny Buchanan has resigned from his seat on VRWA’s board and as National Board. In his resignation letter he stated that according to Wise County PSA he was no longer their representative. The board was advised that they would need to appoint a member to replace Danny on the NRWA Board. A motion was made by Frank Davis and seconded by Roy Markham to appoint and approve Tom Delbridge to represent Virginia on the National Board of Directors. Motion carried.

After discussion, a motion was made by Mike Ritchie and seconded by Mark Estes to appoint Todd Kilduff (Goochland Public Utilities) to fill the un-expired At-large term of Danny Buchanan. Motion carried.

Other Board Comments

It was stated to have a “lifetime” membership added to the by-laws along with the possibility of term limits.

On a motion made by Mark Estes and seconded by Mike Lynn the Board agreed to adjourn the meeting of June 17, 2016.

Motion carried. Meeting adjourned.

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