Office of Chief Administrative Officer – Robert P. Achenbach, Jr.
127 Young Rd.
Kelso, WA 98626
ph: 360-200-5458 fax: 360-200-2287
Minutes of February 8-10, 2015 LGUTEF Board of Directors and Membership Meeting
Doubletree Hotel, Orlando, FL
J.C. Hobbs called the meeting to order at 4:04 p.m. Eastern Time, February 8, 2015
Attendance: Guido van der Hoeven, J.C. Hobbs,Leon Geyer, Claire Twardy, Bill Klump, Clark Garland, Phil Harris, Rob Holcomb, Connie Smotek, Greg Bouchard, Robert Achenbach
Guests: Michael Langemeier, Virgina Uzendoski, Larry Gearhardt
Minutes: Geyer moved and Bouchard seconded motion to approve minutes of December 2014 board meeting as amended. Motion approved.
Financial Report: Achenbach presented financial status of the foundation as of the end of 2014; status of 2014 audit; and the 2015 budget as approved in December 2014. Book price discussed.
Contractual Services Committee – Smotek reported on meeting of committee. Committee has reviewed performance and duties of officers and recommended 5 percent increase in compensation.
Long-range Planning Committee – Twardy reported that committee has not met since last board meeting. Holcomb reported information about the online course offered through Minnesota. More infomration to come once the webinar is ended on the web.
Audit Committee – Geyer reported that the auditor has filed a draft report, included in the meeting handbook, and that the auditor will also construct the 2014 Form 990.Geyer reported that the Audit Committee has reviewed the draft audit and found it to be acceptable.
Deadlines for 2015 Book–Achenbach announced deadlines for 2015 Book - to printer on or before September 1, 2015. A submission schedule will allow chapters to be submitted over August as they are ready.
Date for Summer Planning meeting onJuly 29-31, 2015, in Madison, WI
Conflict of interest statements – handed out for presentation/discussion at meeting on February 10.
Search Committee -Assistant editor – van der Hoeven reported on candidates and will have more to report at board meeting on Feb. 10.
Writing contest–no contestants yet. Discussion of places to advertise.
February meeting length. General discussion of need to expand the winter editing meeting to allow more time for sharing information and ideas among members.
Smotek moved and Holcomb seconded motion to recess until 7:30am February 11, 2014.
Motion approved and board recessed at 5:45 p.m.
Minutes of LGUTEF Membership Meeting
February 9, 2015
Doubletree Hotel, Orlando, FL
Attendance: Leon Geyer, Guido van der Hoeven, Claire Twardy,Bill Klump, Connie Smotek, J.C. Hobbs, Phil Harris, Robert Achenbach, Michael Langemeier,M.J. Alhabeeb, Tom Muldoon, Chris Bird, Larry Borton, Virginia Uzendoski, Mark Ribas, Rob Holcomb, Larry Gearhardt, Clark Garland, Greg Bouchard, Ashley Anderson, Bob Jamison, Edith Moates,Shirley Wofford, Nina Collum, Linda Curry, Kathy Roe
Guido van der Hoeven called the meeting to order at 4:00 p.m. EST.
Financial Report: Achenbach presented the final 2014 financial report and 2015 budget.
Election of new directors.
Note: Ballots contain following language: “I ratify all actions of the Officers and Directors for 2014 as evidenced in the minutes of the meetings of the Board of Directors included in the February 2015 meeting handbook.
Ballots were distributed prior to meeting. No additional nominations were received. Geyer moved and Langemeier seconded,that the nominations were closed. Motion approved. Robert Achenbach, serving as Inspector of Elections, received and counted the ballots. Virginia Uzendoski and Bill Klump were unanimously elected as new board members for a three year term.
2015 Book Price
Geyer moved and Langemeier seconded motion to raise book price in 2015 to $23.00. Motion approved.
Assistant editor – van der Hoeven reported on progress of assistant editor.
Writing contest–van der Hoeven reported on progress of contest. No submissions yet.
Online webinar – Holcomb reported on development and use of 2014 webinar through U of Minnesota web site.
February meeting length. General discussion of need to expand the winter editing meeting to allow more time for sharing information and ideas among members. Klump moved and Smotek seconded motion to expand February meeting by one-half day, meeting all of the third day instead of adjorning at noon. The first day (Sunday) will be board meeting as usual; second day (Monday) will be devoted to administrative discussion of schools; last day (Tuesday) will be from 8 am to 5 pm and devoted to planning for the new book topics.
Geyermoved and Bouchard seconded motion to adjourn. Motion Approved.
Adjourned at 5:35 PM.
February 10, 2015
Reconvened Board of Directors and Membership Meeting
Doubletree Hotel, Orlando Florida
Attendance: Guido van der Hoeven, J.C. Hobbs, Leon Geyer, Claire Twardy, Bill Klump, Clark Garland, Phil Harris, Rob Holcomb, Connie Smotek, Greg Bouchard, Robert Achenbach, Virgina Uzendoski
Guests: Michael Langemeier, Larry Gearhardt, Tom Muldoon, Chris Bird
J.C. Hobbs reconvened board meeting at 7:30 am.
February Meeting – new guest room payment policy. Hobbs moved and Geyer seconded motion to increase number of guest room nights to be paid by LGUTEF to three. Motion approved
Election of Officers
Holcomb moved and Garland seconded motion to elect the following officers of the board:
Chair – Leon Geyer
Vice-president for Editorial Services – Phil Harris
Vice-president for Administration – Greg Bouchard
Chief Administrative Officer – Robert Achenbach
President and Assistant Treasurer – Guido van der Hoeven
Secretary – Connie Smotek
Conflict of interest updates. Board members submitted their conflict of interest statements to the chair for review. Geyer will review the statements and will raise any issues at future board meeting.
Assistant editor search committee. van der Hoeven reported that the committee recommends that LGUTEF hire Robert Achenbach to serve as an associate editor and managing editor for the 2015 book. Achenbach will rejoin the committee to assist in selecting the new assistant editor from the remaining four candidates. Bouchard moved and Geyer seconded motion to approve recommendations of committee. Motion approved.
Contractual services committee. Committee recommended increasing the compensation of Achenbach, van der Hoeven and Harris by 5 percent for 2015. Garland moved and Geyer seconded motion to approve increases. Motion approved.
Smotek moved and Bouchard seconded to adjourn. Adjourned at 7:45 am.
Written by Robert P. Achenbach, Jr, LGUTEF CAO