November 3Rd- President S Conference Room

OATF Minutes

November 3rd- President’s Conference Room

2 – 3:30 PM

Dana welcomed Norv Wellsfry, Cori Burns, Dan DuBray, Kathy McLain, Marybeth Buechner, and Jeanne Edman. Minutes from 10/24 were approved.

Update on the SLOA coordinator discussions – Dana and Norv shared their observations of the SLOA and CASSL coordinator dialogue that occurred in the Senate. Key observations included:

the dialogue affirmed the work Marybeth has done and was supportive of the concepts for both positions
there was some sentiment that the SLOA coordinator should be funded out of the administrative not the faculty bucket
there was some question as to whether the SLOA coordinator position could eventually phase into the existing structure
there was some confusion about the need for the position and what the people would need to do
there was some concern about the need for clerical support for the positions
there was some thought that the agenda for the SLOA coordinator should be molded in response to the WASC visit
there was some lack of clarity about what was wanted in the CASSL coordinator position. Some didn’t see a need or value in the CASSL activities and wanted the CASSL coordinator to serve as a conduit to funding for various things.
some comments reveals a rather parochial view of the faculty – that their responsibilities were limited to the classroom and their PD needs were limited to developing discipline expertise.

Finalization of spring forms – the committee provided some further input to the ongoing development of the spring forms. Marybeth will incorporate these suggestions into the next (final?) version. Kathy will adapt and create an example of an instructional support/administrative support example.

Discussion about the FAQ development and dissemination – The committee decided to implement the following as a way to support the fall assessment projects and the spring dialogues:

we will post new forms and examples
we will send an email to the campus that includes the following:
“notes from the Outcomes Assessment Task Force” in the subject line
If you are ready and interested the spring forms and examples of completed forms are posted online at….
if you haven’t yet completed your assessment all is not lost! You could still administer a student self-assessment during your final or could include one or more questions to assess your SLO on your final exam/project.
if it is still possible, please save and bring your assessment results to the spring dialogues.

Discussion about the dissemination of spring forms - In addition to the previous, information about the spring dialogues will be included and disseminated in the FLEX brochures for faculty.

Continued Discussion about future needs with respect to outcomes development and assessment – the committee discussed the draft task list and made several suggestions for modifications. The most significant was the realization that the document needed to be reorganized to identify major needs and then to outline the related tasks. Kathy will incorporate these suggestions into the next draft.

Moving Forward with the Institutionalization of Outcomes Assessment at CRC

Major Need: a long- and short-term Outcomes Assessment Implementation Plan that clarifies expectations and timelines for outcomes development and assessment.

Related needs

An ongoing committee structure to support outcomes development and assessment. Ideas include:
forming a joint issues committee,
forming an new shared governance committee, and
adding to the responsibilities and/or composition of the Curriculum and Planning Committees
The integration of outcomes assessment into all campus processes, including PrOF, Unit and Strategic Planning, decision-making, budget allocations, classroom research, institutional research, etc.
Ongoing support, training, and assistance in SLO development and assessment for faculty and staff.
Information systems and staff to support SLO assessment data management.
Further definition and implementation of a cycle that includes the review, assessment, and modification of student learning outcomes across the college.
Development of an integrated web-based structure that effectively and efficiently links outcomes assessment, planning and resource allocations.
An ongoing and systematic evaluation of the assessment and outcomes structures and processes.

Related Tasks

Clerical support is needed to:

Create and maintain an outcomes assessment data base.
Help monitor and implement the Outcomes Assessment cycle.
Maintain the outcomes web-site
Disseminate outcomes assessment forms and various communications regarding outcomes development and assessment
Maintain records to support the WASC annual reporting regarding outcomes and assessment

Training/professional development is needed about

Outcomes development
Outcomes assessment processes
The purpose and benefits of outcomes assessment
Using outcomes assessment to improve student learning and program effectiveness
The evaluation of assessment processes
Using outcomes assessment as part of the planning and budgeting processes

Ongoing process development/maintenance needs include:

The identification and procurement of resources to facilitate and reduce the workload involved in outcomes assessment
Time and resources to support the outcomes dialogues during FLEX
Enhanced support for outcomes dialogues in non-instructional programs
A cycle by which college wide outcomes are reviewed
A process to ensure that program and college outcomes are assessed on a regular basis

leadership/focus/integration/coordination is needed to:

Provide ongoing leadership and support to outcomes development and the implementation and integration of outcomes assessment
Monitor and support the implementation of the outcomes assessment cycle
Facilitate the creation and dissemination of the summary of the outcomes assessment dialogues to the appropriate groups on campus (Academic Senate, Curriculum Committee, Planning Committee, etc.)