N.B. Remember to Keep Your Boarding Passes / Original Travel Documents, and Receipts

N.B. Remember to Keep Your Boarding Passes / Original Travel Documents, and Receipts

Workshop in ValenciaApril9th to 12th 2013

N.B. Remember to keep your boarding passes / original travel documents, and receipts.

Meeting place:The UniversitatPolitècnica de València, EscuelaTécnica Superior de Ingeniería de Diseño (ETSID), Building 7B, Meeting Room (1st floor, South wing – entering the building, going up the staircase on the right hand side).

Main items for the workshop are:

  • Project progress overview
  • Evaluation offirst pilot courses
  • Walkthrough of Clilstore and future development
  • Walkthrough of the Course Book structure and present state
  • Dissemination and exploitation activities
  • Planning for the Eurocall conference in Evora and the fourth meeting/workshop
  • Quality control and monitoring

Please bring a laptop computer and iPad. Please also bring an extension cord for multiple sockets if you need to power your laptop;-)


N.B. The schedules are only indicative as the agendashould be flexibleand other items may be included. Where needed / possible we may also break into groups.

April 9th Tuesday

Arrival of teams and check-in at the on-campus Hall of Residence, Galileo Galilei.

20.00 The teams meet in the lobby of the on-campus Hall of Residence, Galileo Galilei(most of the TOOLS teams stay in that hotel). Tapas (or Dinner?) and networking. Please e-mail or phone Kent (0045 40797720) if you want to participate in the dinner (or have a delayed flight etc.)

April 10th Wednesday

09.00The teams meet in the lobby of the on-campus Hall of Residence, Galileo Galilei and walk to our meeting room(s)

09.30Welcome by Kent

09.40Presentation of the participants (we will probably meet new best friends:-)

10.00 Walkthrough of the workshop agenda items (Kent)

10.30Each team presents their activities since the Eurocall workshop /project status

12.30Presentation of the beta version of Clilstore (SMO) and near future improvements that are expected.

13.30Presentation of the conclusions from the voting on the Clilstore interfaces (Caoimhín, Ulster)

14.00 * Lunch

15.30Final decision on Clilstore interfaces and plan for implementation

21.00* Dinner

April 11th Thursday

09.30The teams meet in the lobby of the on-campus Hall of Residence, Galileo Galilei and walk to our meeting room(s)

10.00Evaluation offirst pilot courses and future plans

11.00Presentation of work on theCourse Book (UPV, MPRC, and Ulster).

12.30Debate on the Course Bookcontent. Plans for translations into Danish, Lithuanian, Portuguese, and Spanish

13.30Plans for the Do It Yourself videos and integration with the eBook version of the Course Book. (Kent)

14.00 * Lunch

15.30Quality Management, check on milestones met. Quality control of achievements

16.15Compilation of a list of possible national and international dissemination events or methods that will be implemented in the partner countries to ensure a cross country dissemination and impact on target groups (MPRC)

17.00Each team prepares a schedule and a list of milestones to be met by that team until next project meeting.A first version should be prepared before the workshop to save time.

17.30Summary of the Project plan, responsibilities, and agreed meeting schedule.N.B. The third meeting will be from September 14th to 16th. Home travel on the 17th (a Tuesday). We stick to the original work plan datesfor the Belfast meeting.

18.00Meeting evaluation (based on evaluation forms)

21.00* Dinner

April 12th Friday

Departure and travel.

* Please note that meals, drinks etc. due to the EU regulations set out in the financial handbook have to be paid by each participant / national team (the cost is of course covered by the per diem).


Workflow description (from the application)

Development will be based on project workshops, online cooperation (Skype etc.), and online-shared documents (Dropbox etc.).

The development of the software / online system will take place in cyclical approaches running A to D:

A -the partners compile task sheets describing features, behaviour, and interface for the proposed system and the output (the generated webpages for language learning).

B -the software developer Caoimhín Ó Donnaíle(SMO expert on PHP and JavaScript programming) compiles the website system layers mainly based on PHP coding with Javascript to enhance the user interface. The ongoing development will be continuously documented, step by step in an online log.

C -the software development is monitored, peer reviewed, and assisted by Ana Gimeno (UPV), Keith Becket (Ulster), Dr Caoimhín Ó Dónaill (Ulster), and Kent Andersen (SDE software developer).

D -alpha testing the development system and the webpage outputs by all the teams (except Eurocall) on a weekly basis with immediate reporting of errors to SMO. Compilation of a log with proposals for improvements to be used in step A.

After several cycles in the first six months the system will have reached the beta stage.

Quality indicator (after 6 months): The system is operational and can be used with functionality similar to the TextBlender.

Step D is then extended so the system will be piloted by language teachers to produce learning materials in Arabic, Danish, English, Irish Gaelic, Scottish Gaelic, Lithuanian, Portuguese, and Spanish. The output (language learning webpages) will be tested by learners, and based on feedback from these recommendations for improvements or new functions will be compiled.

The new cycle A-D is continued for twelve months after which the system has reached its near final stage.

Quality indicator (after 14 months): 160 ready to use online learning units in the project languages.

Six months into the final A-D cycle the system is nearly ready. UPV and Ulster will then prepare the pedagogical design of exploitation courses and materials supported and peer reviewed by CLIL and VOLL experts from MPRC, Evora, and SDE.

Quality indicator (after 18 months): Course has been piloted, the course description and a brief course book are available in Danish, English, Lithuanian, Portuguese, and Spanish.

The last twelve months of the project is dedicated the exploitation phase. Teachers from outside the partnership will attend CALL development and methodology courses and start using the online development system and employ the outcomes with their students. Only minor improvements are expected in the remaining project period, but the direct contact in the exploitation phase to the target groups will be used to ask for feed-back, and whenever relevant will result in improvements.

Quality indicator (after 30 months): The online system is state of the art. A minimum of 56 courses has been run across the partnership and 200 learning units (40 made during courses) have been produced.

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