Minutes of Gaines Township Board Meeting

January 13, 2014

Present: Hilton, Lemke VanLaan, Fouch, Osterink, Fryling, Haagsma

Engineer Gritter was also present at the meeting

Supervisor Hilton opened with prayer and the Pledge of Allegiance was recited

1. The meeting was called to order at 7:00 by Supervisor Hilton

Lemke asked that the agenda reflect 2013 4th quarter rather than 2014 4th quarter, Hilton stated that the resolution that was tabled during the January meeting would be discussed with a possible vote, and the memo on the current HSA would be discussed and then determined whether it would be an action item.

Motion by VanLaan and supported by Haagsma to approve the agenda with those minor changes.

Ayes: all

3. Public Comment

Justin Buiter and Gim Lee asked that they could make their comment prior to the vote on the resolution regarding their request.
Linda Wierenga, 6519 Millstream Loop reported her concern over the traffic that could be generated if the new microbrewery opened.

4. Consent Agenda

Motion by Haagsma and supported by Fouch to approve the consent agenda including payment of the bills for December 13, 2013 through January 24, 2014 in the amount of $303,613.87

Ayes: Fryling, Fouch, Osterink, Hilton, Lemke, VanLaan, Haagsma

5. Planning Commission

A. Grandview Ventures Mini Storage

Trustee Haagsma described the proposed development and made the recommendation on behalf of the Planning Commission and moved to approve the Resolution 14-04-TWB and Ordinance 14-01 as presented.

Ayes: Fouch, Osterink, Hilton, Lemke, VanLaan, Haagsma, Fryling

Hilton mentioned that he had received on phone call from a resident concerned about traffic

B. Avalon Pointe Major PUD Amendment for Phase 3 Condominiums

Trustee Haagsma explained the proposed amendment to the PUD and made the recommendation on behalf of the Planning Commission and moved to approve the Amendment as presented by adopting Resolution 14-05-TWB

Ayes: Osterink, Hilton, Lemke, VanLaan, Haagsma, Fryling, Fouch

6. Public Hearing on 2014 CDBG grant funds

Motion by Fouch and supported by Haagsma to open the public hearing at 7:16 p.m.

Ayes: all

No one in the audience wished to comment on the proposed uses of the grant funds and there had been no written comment.

Motion by Haagsma and supported by VanLaan to close the public hearing at 7:18 p.m.

Ayes: all

7. Engineer’s Department

Caledonia Township Agreement- extension of sewer line

Engineer Gritter explained that the process of this agreement which had been talked about and worked on for a long time and that it was coming to fruition.

Motion by Lemke and supported by Haagsma to approve Resolution2014-06 a resolution to approve the sanitary sewage transportation agreement between Caledonia Township, Gaines Township and Byron Township as presented.

Ayes: Hilton, Lemke, VanLaan, Haagsma, Fryling, Fouch, Osterink

9. Treasurer’s Department

A. Lemke presented the 4th quarter 2013 financial recap of funds

Motion by Lemke and supported by Haagsma to accept the reports as presented.

Ayes: Lemke, VanLaan, Haagsma, Fryling, Fouch, Osterink, Hilton

B. HSA accounts

Lemke presented a document that outlined contributions to the HSA accounts.

10. Supervisor’s Office

A. Resolution to apply for CDBG funds for North Kent Transit

Motion by VanLaan and supported by Haagsma to approve Resolution 2014-07 to allocate $20,000 to the North Kent Transit Service for transportation for residents of Gaines Township.

Aye: VanLaan, Haagsma, Fryling, Fouch, Osterink, Hilton, Lemke

B. Resolution to apply for CDBG funds for Hanna Lake sidewalk

Motion by Haagsma and supported by VanLaan to adopt Resolution 2014-08 to “allocate $39,587.50 of CDBG funds from the 2010-2011 allocation and $1,680.00 of the CDBG funds from the current year allocation to the Hanna Lake Avenue Sidewalk Improvement Project, as well as $20,115.00 of the funds projected to be available to designate to the Project in 2014”

Ayes: Haagsma, Fryling, Fouch, Osterink, Hilton, Lemke, VanLaan

C. Lakeshore Energy Contract

Motion by Haagsma and supported by Lemke to enter into the agreement with Lakeshore Energy for natural gas for the 3 locations owned by the Township- the office, the library building, and Dutton fire.

Ayes: Fryling, Fouch, Osterink, Hilton, Lemke VanLaan

11. Public Comment

Justin Buiter and Gim Lee spoke about their proposed microbrewery in Dutton

12. 1st read of proposed changes to the Gaines Township Liquor License and Control Ordinance

Discussion followed on a few items within the proposed ordinance and Hilton stated he would take those items back to the committee for their input and/or decision.

13. Resolution2014-09 to Grant Local Government Approval for Grinning Mitten

Motion by Fouch and supported by Haagsma to approve the application of Grinning Mitten to the Michigan Department of Licensing and Regulatory Affairs Liquor Control Commission for a Micro-Brewers License.

Ayes: Fouch, Osterink, Lemke, Haagsma Nays: Hilton, VanLaan, Fryling

14. Hilton explained the letter in the agenda packet in regards to the contribution to Kent County Parks Paul Henry Trail and also reported that the Court of Appeals upheld the lower court’s decision in our favor in regards to the billboard ordinance.

15. Motion by Fouch and supported by Fryling to adjourn the meeting at 8:33 p.m.

Ayes: All