Minutes MIDDLE TENNESSEE INTERGROUP MEETING June 15, 2015 6:30 P.M

Minutes MIDDLE TENNESSEE INTERGROUP MEETING June 15, 2015 6:30 P.M

Minutes
MIDDLE TENNESSEE INTERGROUP MEETING
June 15, 2015 6:30 P.M.

PRESENT
Board Members –Peter G(Treasurer) Robin E(Chair) Joyce K (Secretary) Melissa H (Region 8 Rep)

Committee Chairs/Attendees –Linda B (Workshop); Nancy C (Group Outreach); Stephanie W (Notes of Hope); Carol B (Literature)

Meeting Reps –Lee T(MTI Thurs 6:30), Dianne B (Murfreesboro); Marilyn G (MTI Sat 11); Danny B (MTI Wed 5:30)

At Large – Jim H

Welcome by Chair –Robin E
Serenity prayer –All Present
Preamble read by Chair

We are Intergroup---dedicated to serving the needs of Overeaters Anonymous, Electing to attend, we strive to put aside our illness. Our purpose is to conduct business. We understand the necessity of doing so in an orderly fashion. We leave our feelings at the door when we gather to serve OA as a whole. To maintain OA unity, we place principles before personalities. The quality of our service depends upon our willingness to commit to OA goals.

Concept of the month –Melissa H
Tradition of the month –Danny B
Approval of last meeting’s minutes –(motion to approve, seconded, passed)

Treasurer’s Report

Last month’s income – $1,479.71

Last month expense– $2481.84
Prudent Reserve– $4588.12

Out of ordinary – $1000 for WSBC Delegate

Spirit of Scholarship Fund– $24.50
Also the assembly deposited $2868.23 into our account as the proceeds from the assembly that will be reflected in Junes report.

Old Business: Sarah G will no longer be going to the Region 8 Assembly as a Representative. A motion was made to keep the funds available for a second rep to attend, seconded, and passed.

New Business:

  • Audit Committee was appointed– Peter and Stephanie were nominated and appointed.
  • Lee T and Nancy C discussed a retreat possibility – Lee stated that in1988 and 1999 there were successful retreats in the Smokies. People from other regions across the State attended because of the location. The facility they used (Wayfloy Retreat Center with the Steiner Bell Lodge) is available next April 2016. Rooms are $84 a night. The retreat center is opening a restaurant. The other place Lee called is Greystone Lodge downtown Gatlinburg which is not available until April 2017 and is $94 a night. Leesuggested a late weekend in April due to weather. Lee is gathering more information on the cost to reserve the center. Nancy will be calling other intergroups to determine if they would like to participate.
  • Region 8 Conference report – Dianne B discussed money received from the Assembly and discussed some changes she made to the report. The Report is being sent to Region 8. The Report includes a Treasury report and suggested improvements from each sub-committee for the next Conference as well as a few suggestions for updating the hosting manual. The subcommittees and/or areas of reporting included: treasury, registration, hotel liaison, recovery program, boutique, hospitality, entertainment, runners/pages, love notes, fund raiser, advertising, and decorations.

Total income from the Conference was$5273.70 which includes $462.75 earned from the Boutique. MTI keeps the money earned from the Boutique. A total of $4810.95 is split between Region 8 and MTI.

  • Notes of Hope – Discussion ensued regarding lack of interest in “Notes of Hope”. Stephanie W reported that one article was submitted for May and one was submitted for June. It was also discussed that “NOH” was in competition with Lifeline. Therefore, Stephanie W made a motion to amend the bylaws to delete the notes of hope, it was seconded and passed.
  • New Preamble and Bylaws for Region 8 – a committee is needed to update our bylaws. This topic was tabled for July’s meeting due to time constraints.

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Representative Forum (group reps):

Committee Reports:

  • Group Outreach – Nancy C received a call from a Tallahoma/McMinnville group to possibly be part of MTI. We suggested they make a decision to affiliate with MTI or Chattanooga. They would like support from MTI by bringing a group of people to a meeting. Nancy C also reported that two meetings in Murfressboro closed and also the one in East Nashville. She received a call from someone that wants to start a meeting in Hendersonville.
  • Public Information/Professional Outreach – Danny reported Lifeline is available for people to take them to their doctors appointment. He asked if we should remove them as World Service has asked us not to share Lifeline. We decided not to as this request was just for members. Danny asked for suggestions to get ready for Recovery Fest.
  • Tech/Web– Webmaster (Kelly) is in the process of updating the information on the OA Nashville website. We welcome help for all members identifying any content that is out of date. If you notice anything that needs updating please email the information to .

Sub-committee- Virtual – no report

  • Unity with Diversity – no report
  • Literature – Literature Chair will be open beginning in July. MTI will be looking for a literature chair. Carol is willing to stay on the Committee and help. Carol cleaned out old pamphlets and would like confirmation that these should be disposed (as they contain outdated information). Extra pamphlets were donated to the PI/PO committee. Jim H states he would like to meet with the committee to discuss his Step Study proposal. Carol and Stephanie will work with Jim.
  • Notes of Hope newsletter –see new business
  • Lifeline – chair needed
  • 12 Step Within –

Workshops- no report

  • Intergroup Office –no report
  • Appointed Committees:
  • Google Phone (Peter and Joyce) – MTI has a free google number with an email address. It can be forwarded to a cell or can be sent by email to the person. We must have an active cell phone. The number will be listed on the website. Motion made, seconded, and passed.
  • Step Study Committee - with the departure of the current Literature Chair we need someone to lead this committee. Jim H has expressed interest.

SERVICE OPPORTUNITIES:Group reps, Unity with Diversity committee, Literature Chair, Lifeline Chair, help with Tech/Web (in particular, getting virtual IG meetings up and running)

Serenity Prayer - All
The meeting was closed

Next meeting: ALL INTERGROUP MEETING REPS AND CHAIRS PLEASE ATTEND - Monday, July 20, 2015 6:30p

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