Methods of Practices and Evidences
Continuous Improvement
(Methods of Practices and Evidences)
The aim of the Continuous Improvement on the job is to achieve:
1)Customer Satisfaction
2)To win the healthy competition
3)Change in Attitude
4)Effective Communication
5)To focus towards Total Quality
6)Zero Defects
7)Perfection
8)Cost control
9)Knowledge and Skill improvement
10)To improve the life of Machines, tools and other Office Machines
11)Group Cohesiveness
12)Highly disciplined and cultured Work Culture
13)Effective Planning
14)Value-added Product or Service
15)High Rate of Productivity
16)Each Minute Working hours value
17)Enjoy Working Atmosphere
18)To improve Product/Service features
19)To cement organisation survival
20)To give Product or Service at Best price
21)To develop Creativity and Innovation Skills
22)To help Management in framing Policy changes
23)Employee Involvement
24)High Motivational Factor
25)Feeling of Self Pride among Employees
26)Total House-keeping
27)Zero Accident Hours
28)Develops Positive and Constructive Attitude
29)A sense of Belongingness
30)Above all “Self Satisfaction” or “Job Satisfaction”
31)Multi-skill Development
32)Minimum level usage of Tools, man-power,man-hours, etc.
33)Always “Win Approach”
34)Effective use of Raw Materials
35)Control of Re-Work or Rejection or Scraps
36)Confidence of Management and their employees
37)To create a best model Industry for others
38)To control Materials/Consumables Purchase
39)To Control Paper Work
40)To Control any wasteges
2 :
METHODS OF PRACTICES OF CONTINUOUS IMPROVEMENT ON JOB
How to practise CI on the Job? There are various Methods even if it is a small improvement,
Let us practise it. Following are some of the Methods or Work Practices for CI:
AVOID WASTAGE
This is the most important pratice or habit one is to develop. Have a thorough knowledge on it. What are wastages which are avoidable that you can practise on your job?
1) Punctuality
2) Absenteeism
3) Personal Cleanliness
4) Housekeeping
5) Accept Weakness
6) Talking unnecessary matters
7) Spreading gossiping or rumour
8) Poor communication skills
9) Lack of knowledge or information
10) Poor Team work
11) Low esteem level
12) Inferiority Complex
13) Dys-functional Conflict
14) Lack of Leadership Qualities
15) Bad Work Methods or Habits
16) Un-calibrated instruments
17) Non-conditioned tools
18) Un-maintained Machinery
19) Callous Attitude
20) Wastage of Energy such as electricity
21) Wastage of Water or any other Utilities
22) Wastage of Man-power/man-hours
23) Poor utility of Office Space
24) In-effective use of office Stationery
25) Poor Materials Planning
26) Poor HR Policies
27) No Cost Awareness
28) Poor Welfare Measures
29) Lack of effective use of Packing Materials
30) Lack of effective use of Logistics
31) Poor Training Procedures
32) No Job Descriptions or Role Clarity
33) Poor Coordination
34) Poor Quality or HR or Housekeeping Audits on time.
35) Lack of interest in Self Development
: 3 :
HOW TO DEVELOP CONTINUOUS IMPROVEMENT
SMALL THINGS MAKE PERFECTION, PERFECTION IS NOT A SMALL THING
All the employees can do Continuous Improvement on their Jobs. It needs no extra Skill but TOTAL INVOLVEMENT AND COMMITMENT. Even a very small improvement is IMPROVEMENT.
Let you do it and record it., Arrive the value and get the approval from the Management.Daily you can do wonders by practising CI on your job. Even now you are doing it knowingly or un-knowingly, but you are not recording it as a proof. Now you start doing it.
SOME SAMPLE METHODS OF PRACTICES
1)Regular Maintenance of Punctuality
2)Reduction in Absenteeism rates
3)Improvement in Personal Cleanliness
4)Maintaining Good Housekeeping
5)Reduction in Accidents
6)Effective use of Raw Materials by showing minimum scrap or no scrap
Reduction in re-work, rejection, etc.
7)Regular In-house Training Programmes preferably by your own People
8)Implementation of Quality Circles
9)Implementation of Suggestion Schemes
10)Improvement in Welfare Measures
11)Improvement of Cost controlled Product Features
12)Improvement in Designs
13)Effective use of Office Space and value it.
14)Well planned Preventive Maintenance Schedules
15)Well planned Calibration Schedules
16)Excellent Induction Programmes
17)Re-use of used materials such as Stationery, oil, or utilities
18)Reduction in Customer Complaints
19)Rate of Increase in Customer Satisfaction with evidences
20)Effective improvement of designing formats, records, etc. Without any ambiguities.
21)Effective results of Fucntional Conflicts
22)High Rate of Motivational Factors
23)Measurement of Effectiveness of Training Programmes
24)Best Inventory Control of Stores and Consumables
25)Regular Audits of HR, Quality and House-keeping
26)Introduction of Systems and Procedures to reduce Man-hour involvement
27)Excellent Vendor Rating Systems
28)Learning and Practising of Organisational Culture
29)Increase in Team Work output
30)Increase in level of Creativity and Innovations
31)Develop a system of Customer Feedback
32)Improve Methods in Process capablities
33)Develop Statistical Quality Control Techniques
34)Increase in the level of Communication both as Individual and Organisation
35)Confidence Level outside such as Governement Agencies, local population,etc.
36)Improvement in Advertising Skill in Marketing the Product or Service
37)What is your level of Value Addition to the Product or Service?
38)What is your level of Involvement and Commitment?
39)What is your level of responding to Non-Conformities?
40)Relationship of Intra and inter-Groups
: 4 :
EVIDENCES FOR SHOWING THE CONTINUOUS IMPROVEMENT
METHODS:
1)VISIBILITY
2)PERSONAL DISCUSSIONS
3)DATA COLLECTION
4)GRAPHS
5)PERSONAL FEELINGS
6)FEEDBACKS
7)COST VALUE (SAVING-WISE)
8)VALUE ADDITIONS
9)INCREASE IN COMPANY PROFITS
10)AUDITS (BOTH BY INTERNAL AND EXTENAL)
: 5 :
Cost control Practices
Employees can play the role in controlling the Cost. They must realize that it is not only the duty of top Management, but they are also involved. Following are some of the work practices that they can implement in their day-to-day jobs:
PUNCTUALITY
ATTEDNANCE
UP-KEEP OF PERSONAL CLEANLINESS
UP-KEEP OF HOUSEKEEPING
KNOWLEDGE OF SAFETY MEASURES
SHARING KNOWLEDGE, COMMUNICATION AND INFORMATION
TRAINING
LEARNING AND LISTENING
DEVELOP LEADERSHIP SKILLS
CONTROL PAPER WORK
COORDINATION
INTRODUCE QUALITY CIRCLES
CONTRIBUTE SUGGESTIONS (EVEN IT MAY NOT BE VIABLE)
ARREST LEAKAGES
ARREST LOOPHOLES
DEVELOP SUB-ORDINATES
RE-CONDITION THE TOOLS AND OTHER CONSUMABLES
REGULAR PREVENTIVE MAINTENANCE WITHOUT ANY COMPROMISE
SELF LEARNING
HAVE A LIMITED SPACE FOR YOUR WORK AREA
DEVELOP MULTI-SKILLS
BEHAVE LIKE A CULTURED PERSON
UNDERSTAND THE CONCEPTS THOROUGHLY
ADAPT ROLE MODELS
HAVE EVIDENCES FOR ALL WORK
UNDERSTAND YOUR ROLE CLARITY
LATEST TECHNIQUES IN PACKING AND DELIVERIEIS
UP-DATE KNOWLEDGE, SKILL AND ATTITUDE
INCREASE ESTEEM LEVEL
DEVELOP MOTIVATIONAL FACTORS
REALIZE OUTSTANDINGS
UNDERSTAND VENDOR MARKETS
DEVELOP VERY EFFECTIVE WORK METHODS
FOLLOW WORK METHODS WITHOUT ANY COMPROMISE
QUALITY REQUIRES NO COMPROMISE
DEVELOP INTER-PERSONAL SKILLS
SEE, OBSERVE, LISTEN, HEAR, DO – MORE AND MORE
HAVE WIN-WIN APPROACH
BE SELF-DEVELOPMNENT CENTERED KEEPING ORGANISATION IN VIEW.
DEVELOP SENSE OF BELONGINGNESS
DISCUSS AND SHARE – MORE AND MORE
DEVELOP SAVING HABIT BOTH PERSONAL AND ORGANISATION
KNOW WHERE YOUR ORGANISATION IS MOVING
IF IT IS DOWN-TREND, WORRY FOR IT AND FIND A SOLUTION FOR IT.
YOU MAY BE A SMALL DROP BUT DEFINITELY IT WILL BE AN ADDITION TO THE OCEAN.