Meeting Ended at 7.55Pm
APPENDIX 1
PENCOED TOWN COUNCILMINUTES OF FULL COUNCIL MEETING, WEDNESDAY 12th April 2017
At Salem Chapel Vestry, Pencoed.
Present / Councillors: / J. McCarthy – Town Mayor/Chair
D. JohnBEM
R. Williams
R. J. Hancock OBE
J. Butcher.
Mrs J. Butcher
Mrs J. Ryan
M. Walters
Mrs J. McCarthy
A.Williams
Mrs M. Jones
In attendance: Geraint Thomas, Town Clerk
7254 / Apologies for absence and dispensation.
Apologies from Clle M. Gregory via email received but not opened by time of meeting
7255 / Declarations of Interest (written).
Declarations were received from the following:
Cllrs. R, J. Hancock OBE, D. John BEM in relation to the items relating to the Friends of Salem
Cllr R.J. Hancock OBE reference to discussion on Pencoed RFC situation
Cllrs R. Williams and J. McCarthy (Mayor) in relation to Item 9 regarding reference to BCBC
Cllr A. Williams in respect of issue of Islawen Meadows in report from Coity Walia.
7256 / To receive the Police Report.
PCSO M. Coleman was in attendance at the meeting and delivered the following statistical report:
Crime figures for Pencoed March 2017
Hendre 5714
Violence against the personHeol y geifrFace book accusations
Violence against the personMaes y wernFacebook argument
Violence against the personClos y FfowndriDomestic Incident. Complaint withdrawn
Violence against the personPen GwernBusiness related complaints.
Miscellaneous Gregory CloseText and Facebook messages
Felindre 5713
Violence against the personCae GlasOn going investigation
Violence against the personCoychurch roadOn going investigation
Violence against the personTon y GroesDispute over parking
Violence against the personCoychurch RoadBullying. Dealt with by school
Violence against the personDol wenThreats on Facebook
Violence against the person x 3Pen y bont roadDomestic. 1 person arrested
BurglaryHendre RoadDamage to front door. Commercial.no access gained
Burglary Pen y bont roadno forced entry. Items taken
Burglarypen y bont roadCommercial Burglary
Theft and HandlingCoychurch Roadtheft of fence panels
Theft and HandlingHeol croestyBeing dealt with by royal mail
Theft and Handling x 2 Coychurch RoadTheft of money from school bag
Theft and handling Coychurch Roadtheft of mobile phone
Theft and HandlingLletai avenueAttempted theft of vehicle
Penprysg 5712
DrugsMinffrwd Road Cannabis warning
Violence against the personPenprysg RoadHarrasment
Violence against the personWimbourne RoadRacially aggravated harassment. No further action
Violence against the personPentre howel Domestic argument
Theft and Handling minffrwd closeBurglary to dwelling
Theft and handlingPenprysg RoadTheft of number plate
Damage Minffrwd RoadDamage to vehicle
The statistical report as presented was accepted and thanks were expressed to PCSO Meurig Coleman for his attendance
PCSO Coleman indicated that he had been seconded to a position within the Police and consequently he would not now be representing Pencoed as one of its PCSO’s. He thanked the Town Council for their support during his time as PCSO in Pencoed.
The Town Council congratulated him on his appointment and wished him every success for the future.
The Town Council RESOLVED to further the matter of the use of the Police Cycles until such time as the replacement PCSO for M. Coleman was known.
7257 / To Receive Mayoral messages
The Mayor made reference to the successful Urdd 7’s event and wished to thank all those who supported and assisted during the event.
The Mayor referred to the fact that Cllr D.John BEM was today celebrating his birthday and all present wished him happy birthday.
7258 / To receive the minutes of the Full Council meeting held on the 8thMarch
2017
The above minutes were approved and accepted along with the recommendations therein
7259 / To receive the minutes of the Projects Committeemeeting held on the14th March2017
The above minutes were approved and accepted along with the recommendations therein
7260 / To receive reports from representatives to outside bodies
Verbal reports were received as indicated
Organisation Presented by
Coity Walia Cllr D. John BEM
It was RESOLVED to accept the reports with thanks to Cllr John BEM for the detailed and informative items within the report.
Furthermore it was RESOLVED to write to the Coity Walia Board indicating the Town Council’s pleasure that this matter is going to be resolved and supporting the Officers of the Coity Walia Board in their quest for the speedy conclusion of the Islawen Meadows issue referred to and also to write to the Welsh Government and local AM requesting that they assisting in achieving an early conclusion to the matter which has been ongoing for several years.
7261 / To review the Regeneration Strategy
The Town Clerk made reference to the fact that there was an item under the regeneration strategy contained within his General Report .
It was RESOLVED to note the position
7262 / To consider the Town Clerk’s General report
The Town Clerk presented his general report points of note are given below:.
Staffing Matters
The Town Clerk reported that the Council Offices would be closed on Good Friday and Easter Monday . The Town Toilets ,however, would be open on these days.
It was RESOLVED to note .
Friends of Salem
The Town Clerk reported that the Friends of Salem had now employed a Solicitor to draw up a lease document in respect of the Vestry for the Town Council to consider. It was expected that this document would be received within the next week.
The next Friends of Salem Management meeting was scheduled to be held on Monday 24th April 2017
It was RESOLVED to note the position and confirmed that the request from Cllr J. Butcher regarding a copy Lease document be made available to him be acceded to provided it is received prior to the forthcoming elections .
Quarterly Meeting with BCBC
The Town Clerk reported that he was awaiting further details in respect of the CAT Transfer of the Tennis Court and that ongoing discussions were being held with parties involved in the possible CAT transfer of the Parks Pavillions and associated matters.
It was RESOLVED to note the position.
Urdd 7’ s 2017
The Town Clerk reported that the above event had been very successful and that there was to be a de-brief meeting to pick up issues that arose and to improve the event for futures years..
It was RESOLVED to note the success of the event and thanks were expressed to the Sandwich Bar at Verlands, and to the Town Clerk and Community Services Supervisor for all their work during the event.
Urdd National Eisteddfod 2017 in Pencoed
The Town Clerk reported that the Town Council were sponsoring three events during the week of the Eisteddfod as per Council’s earl;lier decision, and that he had already received an invoice for £3000. .
It was RESOLVED to note the position
Replacement Council vehicle
The Town Clerk reported that the lease of the existing 4x4 vehicle was expiring during the first week of May 2017.
The Town Clerk and Community Services Supervisor had been considering whether or not there was a continued need for a 4x4 vehicle as opposed to a Transit Type vehicle.
It was the opinion of the Officers that the latter type vehicle would be more appropriate and would be cheaper to contract hire than the current 4x4 vehicle.
It was RESOLVED to accept the advice of the Officers and that an order is placed for a Transit Van on contract hire for three years, always providing that the vehicle is suitably equipped to deal with the needs /obligationsof the Town Council and its residents in cases of inclement weather including gritting during the winter period.
7263 / To receive a list of creditors from 1st March 2017 to the 31st March 2017
PAYEE Method Amount
Aw Salary / bacs / ****
GLT Salary / bacs / ****
1.3.17 / Lex Leasing / dd / 384.18
24.3.17 / Sol in Tech Phone / dd / 38.64
24.3.17 / Sol in Tech Photo / dd / 51.77
14.3.17 / Allstar / dd / 153.55
28.3.17 / BT Mobile / dd / 15.19
17.3.17 / Standard Life / dd / 95.32
6.3.17 / Standard Life / dd / 100.00
13.3.17 / HMRC / bacs / 1097.79
15.3.17 / Abm Ambrso (PPE) / bacs75 / 161.89
3.3.17 / Centregreat / bacs76 / 11689.20
2.3.17 / investec / bacs77 / 79.34
21.3.17 / Welfare Hall / 103409 / 230.00
7.3.17 / Samaritans / 103406 / 100.00
23.3.17 / Welsh Water / 103413 / 123.22
14.3.17 / Pencoed Builders / bacs78 / 77.68
6.3.17 / Owens Fuels / bacs79 / 313.38
1.3.17 / Chaplins / bacs80 / 240.00
9.3.17 / Credit Union / bacs81 / 30.00
22.3.17 / SSE Toilets / bacs82 / 52.93
22.3.17 / Welfare Hall / 103412 / 185.00
28.3.17 / Post Office (Tax) Quad / 103411 / 145.00
G. Griffiths (Pay) / Bacs / ****
C Taylor(Pay) / Bacs / ****
10.3.17 / SSE Salem / bacs83 / 88.13
22.3.17 / Abm Ambro PPE / bacs84 / 33.13
17.3.17 / Glt Exps / bacs85 / 49.31
1.3.17 / Corporate Finance / dd / 363.60
Expenditure marked **** £3957.43
Total expenditure £19855.68
The creditors list was accepted subject
7264 / Correspondence
The Town Clerk reported that there were no correspondence that needed to be addressed by the Council
It was RESOLVED to note
7265 / If appropriate, to receive items for future agendas.
There were no items put forward bearing in mind the Elections in May 2017
7266 / To consider passing the following resolution:
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw.
The resolution was not passed
Meeting ended at 7.55pm.
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